1998-08-04 BEVERLY COUNCIL ON AGING BOARD OF DIRECTORS MEETING
Regular meeting: August 4, 1998, 1:30.p.m~, BCOA . _,'
Members present: Joe Dettorre, Bob Marshall, Tom Scully,~Tom Saundersi N~'nCy
Winter, Cynthia Montalbano, Susan Albiero, Leslee Breen (Director). ~.; ~.: ,:,:..,.~ ~: ~ ~
Absent: Joan Fairbanks ' .............
Excused: Kds Splaine, Ellen Skryness
The meeting was called to order at 1:35 p.m. by Chairperson Joe Dettorre. In the
absence of a Secretary, Leslee took the minutes. Leslee reported that the Mayor has
officially reappointed Joe to the Board and appointed new member Cynthia
Montalbano. Cynthia works at the Amedcan Red Cross, is thoroughly familiar with the
Beverly community, and has assisted the Council with projects such as the Spdng
Auction fundraiser. Everyone introduced themselves.
Tom Saunders motioned to dispense with the reading of the July7, 1998 meeting
minutes. Nancy Winter seconded. Passed.
DIRECTOR'S REPORT-reported by Leslee Breen
Brochure for Estate Donations: Leslee passed around the brochure which has been
developed suggesting donations to the Council from individual estates. This brochure
has been distributed to all of the local certified estate planners, accountants, and
attorneys.
Friends Update: Leslee reported that the Fdends have agreed to a formal recruitment
plan which will begin at Senior Day in the Park on August 6, 1998. The group will staff
a table and now have a brochure. The recruitment plan is a point by point plan they will
be working with to recruit new members.
Annual Report: Leslee reported that the State's annual ~eport has been submitted
ahead of schedule. She is now working on a narrative version to submit to the Board,
City Council, and Mayor. Copies of these will be available at the next meeting.
COMMITTEE REPORTS
Building Use: The committee will meet again once the information that needs to be
discussed has been gathered. Leslee is having difficulty getting answers from Marshall
Handley.
Joseph Sullivan Plaque: The dedication will take place on August 18, 1998 at 10:00
a.m. The plaques are ready and are scheduled to be installed on August 13, 1998.
The Mayor and Peter Nuccio will speak. The Fdends have agreed to pay for the costs
associated with this event.
Past Seniors of the Year Plaque: The plaques have been completed. The plaque was
passed around for members to see. The Friends have agreed to pay for the items. It
was agreed to unveil these during the Sullivan dedication.
OLD BUSINESS
Invitation to the City Council: The request to invite the City Council to use the building
dudng City Hall renovations was completed by Leslee. She has had no response. Tom
Scully said that Fran MacDonald had indicated they are interested in holding the
committee meetings at the Center. Leslee will follow-up with Fran.
Board Participation: Bob mentioned his concem about participation from the
Recreation Department and the Housing Authority.
NEW BUSINESS
Rental Request-Leslee reported that a request was made from the leader of the Jazz
Friends Jazz Band. He wants to use the building one Sunday a month from 2:00-7:00
p.m. for the Professional Musicians Club of the North Shore. Discussion was held.
Motion by Susan:we will accommodate them on a quarterly basis, with a tdal pedod of
two months before a longer commitment. Second by Tom Saunders. Passed. Leslee
will call and relay message.
The discussion of this issue generated the suggestion of pursuing a part time
Custodian for the Center, who will be paid on an as needed basis. Leslee will follow-up.
Naming of the Center: Tom Scully reported that there has been a request to the City
Council from Sue Fiorini's son to rename the Center in Sue's name. Tom read the letter
from the son. Tom also read a letter he wrote to the Council requesting that any
consideration of this matter be discussed with the Director and Board. The Board
requested that a copy of the Recognition Awards Policy be sent to Peter Gilmore.
Leslee will send the policy.
ANNOUNCEMENTS
Leslee announced that the spreadsheet the members received was just an example of
the new format which will be used. It is not complete. She stated that as of July 1,
1998 the Enterprise account has a balance of $24,155.02.
ADJOURNMENT
The meeting was adjourned at 3:30 p.m.
NEXT MEETING
September 1, 1998 at 1:30 p.m. Please call Leslee if you are unable to attend.
Re pectfully Sub itted,