1998-03-03 BEVERLY COUNCIL ON AGING
BOARD OF DIRECTORS MEETING
March 3, 1998
Members present: Chairperson Joe Dettorre, Robert Marshall, Tom Saunders, Susan
Albiero, Ellen Skryness, Nancy Winter, Executive Director Leslee Breen.
Excused: Tom Scully, Tony Dettorre
Prior to the regular meeting, there was a meet and greet with the BCOA staff from 1:30-
2:00 p.m. in the dining area.
The regular meeting of the Board was called to order at 2:05 p.m. by Joe Dettorre.
Tom Saunders motioned to dispense with the reading of the February 3, 1998 meeting
minutes. Seconded by Ellen Skryness. Passed.
DIRECTOR'S REPORT BY LESLEE BREEN
Roster: Leslee stated that Susan Albiero's telephone number had changed to 281-
2300. Susan distributed some new business cards.
Stage Valence: A quote was received for $1,200.00. Leslee explained that the Friends
were investigating whether they had enough money left from the allocation from the
original stage curtains to purchase the valence.
Awards Recognition Policy: Leslee distributed a draft of this policy as a starting point,
to be discussed at the April meeting.
Transportation: Leslee stated that the advertisement for a fourth driver is running, with
an application deadline of March 6, 1998. She is working with the City's Human
Resources Department to coordinate the applications.
Alarm System-Leslee stated that there have been some problems with the alarm going
off with subsequent complaints from surrounding neighbors. The police have been out
when the alarm goes off, but there is no evidence of foul-play. Until the problem could
be located the outside alarms were turned off. However, the inside alarm is still
operational and quite sufficient to scare an intruder. She asked the Board if the
elimination of the outside alarm is feasible. Tom Saunders made a motion to accept this
request. Seconded by Nancy Winter. Passed.
Acceptance of Report: The Director's report was accepted on the motion of Bob
Marshall, seconded by Tom Saunders.
COMMITTEES
Building Use Subcommittee: Bob Marshall reported that they have received bids on
the removal of the ledge. The latest bid came in around $90,000, another bid was for
$75,000. There was discussion about the cost effectiveness of this project since it will
only make room for 20-25 spaces. The consensus of the group was that it was not a
cost effective project.
Leslee reported that she is still working with the City Solicitor and the insurance
representative on the Iogistics of the Hall rental. The matter is becoming more
complicated.
Plaque Subcommittee: Bob Marshall reported that the group is in the process of
getting quotes. An plaque will be placed above the main door and the dining room
doors upstairs. Another plaque will be placed inside the hall. It was suggested that a
picture and description of what Joe Sullivan did be part of the plaque inside the hall.
Bob will look into this matter. It was also suggested to have a "memorial wall" to
recognize people like Mr. Sullivan. Another suggestion was made to use one of the
glass display cases upstairs.
Transportation Subcommittee: Leslee distributed some information regarding the
rental of the new bus. This matter will be discussed during the April meeting. In
response to the Board asking how the new bus is working out, Leslee stated that
everything is fine, except there has been a complaint about the front seat not having
any restraints. The Board asked Leslee to look into restraints for this seat.
NEW BUSINESS
Auction: Leslee requested the Board vote on whether the sale of alcohol would be
allowed at the Auction. She discussed the legality and liability of the matter based on
conversations with the City Solicitor and insurance representative. The Friends would
also have to approve the sale. Motion accepted. Passed.
Classes: Bob asked Leslee if there had been any requests from seniors for a class
about English as a second language, especially for immigration purposes. Leslee
stated not that she is aware of.
Information and Referral: Susan asked about the Council's I&R function and its role of
dissemination of information to the community. Leslee explained that the Outreach
Coordinator does perform I&R as part of her duties. She is sent to I&R meetings to
ensure that she is up to date on I&R and community resources. Leslee also stated that
there are some very comprehensive I&R programs (i.e., Beverly Hospital and
SeniorCare) that should not be duplicated. However, the we utilize these programs if
we do not have answers to questions.
Employee Appreciation Day: Leslee stated that this Day is March 13th and asked the
Board if they would like to spend some of their budget on having lunch for the staff as a
way of saying thank you. Nancy added that a carnation, or some other token, should
also be given. Bob Marshall made a motion to have a lunch, and token recognition, at
the discretion of the Director, for the staff. Seconded by Tom Saunders. Passed.
UNFINISHED BUSINESS
Budget: Joe asked if there were any questions regarding the budget information
included in the Board packet. No questions. Leslee explained that she will be working
with Mary to make information regarding the Enterprise expenditures more
comprehensive and tractable.
Beano: Joe stated that the attendance at Bingo has decreased since Christmas. He
complimented the volunteer group for their hard work on Wednesdays.
ADJOURNMENT
On a motion by Tom Saunders and seconded by Bob Marshall the meeting was
adjourned at 3:10 p.m.
Respectfully Submitted,
Executive Director