1998-04-07 BEVERLY, MASSACHUSETTS COUNCIL ON AGING
Regular meeting, April 7, 1998
Members present: Chairperson Joseph Dettorre, Ellen Skryness, Robert Marshall, Tom
Saunders, Susan Albiero, Nancy Winter, Tony Dettorre, Joan Fairbanks, Executive
Director Leslee Breen,
Absent: Tom Scully, Kevin Ascolillio
The meeting was called to order at 1:30 PM by chairperson Joseph Dettorre.
Tom S aunders motioned to dispense with reading of minutes of the March 3, 1998
meeting. Seconded by Ellen Skryness. Passed unanimously
DIRECTOR'S REPORT BY LESLEE BREEN
Stage Valance: Leslee reported that funding is yet to be resolved for the purchase and
installation of the stage valance. She stated that the Friends may cover the necessary cost
which is expected to be approximately $1,200.00. This is not firm however.
Auction: Leslee (reporting for Ass't director Sheila Field) advised the Board that Phase 2
preparations for the upcoming auction are completed. Some 300 letters soliciting support
have been sent out to local business and civic organizations. She further reported that
Phase 3 is in full swing. This covers advertising support as well as ticket sales
Leslee also reminded the council members that the cost of a ticket is $3.00 and each board
member is requested to sell 10 at least tickets. In addition to this. It would be appreciated
if each board member would solicit their own resources for a bottle of wine or other spirit
for the associated raffle. These items are needed by April 15. The auction will take place
on May 16, 1998. Tickets are $5.00 each. Unsold tickets must be returned by May 2.
Sick & Vigil Report: Leslee reported that our AARP Transportation Aide MaryLou is
critically ill at this time. Cards have been sent from the Center.
Field Trips: Leslee reported that on yesterdays field trip she conducted an informal poll
and learned that the participants were very upbeat about the program. Several comments
indicated that the seniors appreciated having a Staff Member accompanying them on trips.
TRANSPORTATION REPORT:
Discussion was held regarding the program of renting out the new bus. Leslee pointed out
that renting the bus for a fee places it under a "livery" category. This brings up questions
of the City's liability cap, renting the vehicle for profit, etc. Following considerable
discussion a motion was offered by Ellen Skryness, and 2nd by R~ Marshall, that any
special use of the bus will be considered by the Board on a case to case basis.
Passed unanimously.
UNFINISHED BUSINESS
Joseph Sullivan Plaque: Bob Marshall reported that the plaque and signs honoring the
memory of Joseph Sullivan have been ordered and will be completed in 3 to 4 weeks
Stage Valance: Discussion was held on design of the proposed stage valance. Bob stated
that he has a professional preparing a proposal with quotes. On a motion by Bob Marshall,
2nd by Tom Saunders it was unanimously voted to table further discussion on the stage
valance until the next meeting
ANNOUNCEMENTS / NEW BUSINESS
Recognition Awards Policy: A dra_Q of the policy for recognition awards was reviewed
by the council members. It was recommended that item 4d. be amended to require a
written summary of the proposal and a biography of the nominee. On a motion by Joan
Fairbanks, 2nd by Tom Saunders it was unanimously voted to accept the draft as amended.
Senior Citizen Day/Senior of the Year Award: Leslee advised the board that the
Senior of the Year should be selected by no later than the May meeting. Nominations are
due by Friday, April 17, 1998. Discussion was also held on the upcoming Senior Day at
the Beverly Homecoming Celebration which will take place on August 16, 1998 from
11:00AM to 3:00PM.
Recognition Board: It was proposed by Bob Marshall that a suitable name board
recognizing all recipients of the Senior of the Year Award be installed at the Center.
Bob Marshall and Tony Dettorre were assigned to look into this matter.
Policy & Procedures Manual: Leslee distributed copies of the draf~ of the Policy &
Procedures Manual. She requested that all council members review the material.
Elevator Agreement: Leslee distributed copies of the proposed elevator (lubrication)
agreement submitted by Embree Elevator. Following discussion on this matter it was
voted, on a motion by Nancy Winter, 2"a by Tom Saunders, to have Leslee check with the
City purchasing agent to determine if there are any plans to obtain a universal contract.
Enterprise Account: The enterprise account budget was reviewed and discussed.
Chairperson Joe Dettorre gave a brief explanation of the state law covering this account.
On a motion by Tom Saunders, 2nd by Bob Marshall, the meeting was adjoumed at
3:05PM. Next meeting to be held on Tuesday, May 5, 1998 at I:30PM
Resp,,ectfully ub 'tted.