1998-07-07 BEVERLY COUNCIL ON AGING BOARD OF DIRECTORS MEETING
Regular meeting:July 7, 1998, 1:30 p.m., BCOA
Members present: Joe Defforre, Bob Marshall, Ellen Skryness, Tom Scully, Tom
Saunders, Nancy Winter, Leslee Breen (Director).
Absent: Susan Albiero, Joan Fairbanks
Excused: Kris Splaine
The meeting was called to order at 1:33 p.m. by Chairperson Joe Defforre. In the
absence of a Secretary, Leslee volunteered to take minutes.
Bob Marshall motioned to dispense with the reading of the June 2, 1998 meeting
minutes. Tom Saunders seconded. Passed.
DIRECTOR'S REPORT-reported by Leslee Breen
Elevator: The elevator has been fixed. We are waiting for the new certificate
from the State.
Budget: The Council only received 70% of the amount needed, but overall did
get an increase and did better than many other City departments.
Appointments to Board: A request will be made to the Mayor for Joe Dettorre's
reappointment to the Board. Cynthia Montalbano, American Red Cross, has
been asked to serve on the Board. Leslee will speak with her on Friday, July 10,
for her response.
Board lists: A revised Board list and a list of the subcommittees and term dates
was distributed.
Programming: We have implemented emergency contact forms and
"membership" cards for the participants. The emergency forms will allow us to
react more effectively if someone needs assistance. The cards will be a form of
identification and we are working with the Chamber of Commerce to have
businesses offer discounts when this card is shown. Internally, we will offer
discounts on trips, etc. with the card.
Leslee aftended a conference with Ellen Skryness on "The Future of Senior
Center Programming" at Boston University. Both reported that it was a good
program and they left feeling good about what the Council is doing.
The Director's report was approved-Nancy with the motion and Tom Saunders
with the second.
COMMII'I'EE REPORTS
Building Use: The committee met today to discuss the renting of the hall. More
information has to be gathered. Another meeting will be held on July 29, 1998 at
1:00 p.m. at the Council.
Joseph Sullivan Plaque: The dedication committee met on June 29. They will
meet again on July 22 at 2:30 p.m. at the Council to finalize details. The plaque is
completed. Leslee will talk to the Friends to ensure that the donations in Mr.
Sullivan's name will be used to pay for the items surrounding the dedication.
Past Seniors of the Year Plaque: Bob Marshall showed an example of a plaque.
Estimated cost for plaque and engraving is $208.00. Discussion was held whether
plaque was too small. It was decided by motion (Tom Saunders), with second by
Ellen that we will buy two plaques now, engraving one. Tom Scully agreed to
pay for the second plaque himself (thanks Tom!). We are going to try and have
the plaque done by Senior Day in the Park. Bob Marshall will pursue completion.
The wording on the plaque will say "Beverly Senior Citizen of the Year".
OLD BUSINESS
Valance: Leslee reported the following quotes:
1,200-by company who originally did stage curtain-cloth only
1,350-by Raffa Construction-oak wood and metal hangers
1,300-by Island Architectural Millwork-unfinished wood
1,800-by Bayside Windows-cloth
This item will be put on the wish list until funding is available. However, once
funding becomes available, the valance will be completed by the company
who originally did the curtains (Motion by Bob, second by Tom Saunders).
Rental Request-Leslee reported that the request made for November 14th
could not be accommodated due to a conflict with the Club's Holiday Fair.
Leslee reported that the Alzheimer's Partnership will be using the hall for a
vendor fair on November 7th. Leslee reported that Secure Horizons will be
holding a membership meeting in the hall in July. In exchange for its use, Secure
Horizons has sponsored several big events.
NEW BUSINESS
Elections: Elections were held for the 1998-99 term. New officers will take over at
the August meeting. The results:
Chairperson-Joe Dettorre (nominated by Bob Marshall, second by Nancy Winter)
Vice Chairperson-Nancy Winter (nominated by Bob Marshall, second by Ellen
Skryness)
Secretary-Ellen Skryness (nominated by Bob Marshall, second by Nancy Winter).
Ellen will not be at the August meeting, therefore Leslee will act as Secretary.
Enterprise Account: Joe questioned three items:Office products, paid by
Friends; Fitness First, paid by Friends; and the cellular phone. Leslee explained
that the Friends gave the Enterprise account money to underwrite a Yoga class,
This class was disbanded and had additional money in the account. The office
products and fitness items were purchased with this money. The cellular phone
is only used for emergencies. There were two instances last month when the
phone had to be used during a trip. Leslee checks all bills for accuracy and
appropriateness.
Training Concerns: Leslee requested that each member write down their three
greatest concerns for the Council in regards to training. She needs this
information by Friday, July 10th. This generated some great discussion about
training-for example we need a board training.
ANNOUNCEMENTS
None
ADJOURNMENT
On a motion by Tom Saunders, second by Ellen Skryness, the meeting was
adjourned at 3:30 p.m.
NEXT MEETING
August 4, 1998 at 1:30 p.m. Please call Leslee if you are unable to attend.