July 23 BG &T MinutesBeverly Golf and Tennis Meeting Minutes
Date: July 23, 2019
Location: Beverly Golf and Tennis Clubhouse, Fireplace Room
Members Present: Chair William Lowd, Vice -Chair Martin Lawler, Andy
Cooper,Chad Crandell, Kevin Ascolillo
Members Absent: Arthue Athanas
Others Present: GFMI Staff— Steve Murphy, Chris Carter, Dan Anastas,
Dave Gellineau, City of Beverly, Rob Dever
Opening Remarks:
Motion to approve the minutes of June 24, 2019, carries (5 -0).
Financial Update Report:
Reviewed balance of bills to be paid and those having a PO to cover amount due.
Beverly Finance Director asking to only perform required tasks until next management contract
completed and in place moving forward.
Discussed GFMI expanded on work for remaining financials. GFMI would like to clean up chips
at #2, smooth out and do sod but does not have the equipment. Needs an additional $800 for the
sod. Would need $5,300 to rent equipment and do the cart path work; if they completed #2 early,
then would go to #16, grade it up and seed. It was recommended for budget purpose to take a
vote to spend up to the $5,300 as proposed by GFMI for hole #2.
Martin Lawler: Motion to spend approximately $5,300as proposed by GFMI for
hole #2, not to exceed the remaining balance in the enterprise
accounts, Andy Cooper seconded. The motion carries (5 -0).
RFP Management Contract:
Bill has asked Arthur and Andy to start to work on the RFP. Items need to be included are 1)
inventory, 2) schedules and events and 3) fees. GFMI offered to help provide lists and
information for the RFP; thinks the rounds and revenue reports are important that could be
included.
RFP anticipated to be out for bid by September time frame.
OPM RFP
RFP is in, recommendation was made by the committee to the Mayor; next step is selection, then
the selectee will help draft the RFP for the Architect. A lot of the Architect draft will be based on
what we wrote for the OPM RFP.
Golf Course Review:
The tree project was completed and to the budget.
Andy reviewed meeting that Bill and himself met with John Dionne at Cummings on the shoe
ponds and how they operate. John gave explanation on how Cummings manages the ponds.
John advised it is difficult to lower the pond, and basically don't want to lower it in the summer,
as they and others (including the course) use the water. Also advised that all North Beverly water
goes to the culverts and ends up in the lower shoe pond.
Other Commission Proiects:
The veranda work has not been completed to date; 3 -4 days are needed without rain. Talked
about two joints on the roof needing to be fixed; the vendor selected still thinks he can do this
work and will do with the veranda painting. The veranda will get 3 coats and should last several
years.
GFMI:
Tennis Report submitted and reviewed. Agreement to include the Tennis Court re- surfacing as
pert of the BG &T Budget moving forward
Design for replacing water pipes on the tennis courts is with Dave Gellineau. Next step is to get
quotes from the vendor to do the work.
Adjournment:
Motion to adjourn the meeting, carries (5 -0).