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June2019Minutes-TrusteesBoard: Library Trustees Subcommittee: City of Beverly, Massachusetts Public Meeting Minutes Date: Tuesday, June 18, 2019 6:00 P.M. Place: Beverly Public Library Board members present: Margaret Altman, Mary Behrle, Ivy Mahan, Colleen Michaels, Joanne Panunzio, Myron Schirer -Suter Board members absent: Marshall Handly, Kevin O'Reilly Others present: Anna Langstaff, Allison Babin Recorder: Allison Babin Joanne Panunzio presided. Joanne stated that the meeting was being recorded. Margaret Altman made the motion, seconded by Mary Behrle, to accept the minutes of the regular meeting of May 30, 2019. Motion passed. Public Presentation None. Committee Reports Personnel: Joanne Panunzio reported that the Director's evaluation has been completed and reviewed with the Director. Joanne Panunzio will email the evaluation to Mayor Cahill. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) Budget Fiscal Year 2019: On track. 2) Budget Fiscal Year 2020: The final vote on the proposed budget is Thursday, June 20. 3) Building Issues: The heating, ventilation, and air conditioning (HVAC) system is still only working at half capacity. Money has been encumbered for an engineering company to do a study on completely redoing the system for some time. The Department of Public Services will be working with Daikon (acquired the original company who installed the library's system) next week. On Friday, June 21, the main library will not have water service for approximately four hours due to water valves being changed. The sprinkler system will be off. Anna Langstaff talked to Bruce Doig, Kevin Harutunian, the fire department, and is waiting to hear from the health department. Signs will be posted to notify the public. Construction on Cabot Street has made it difficult for patrons to visit the library. Fines will be waived through June 30. 4) Personnel: The Library Assistant (Outreach) in the Bookmobile Department was promoted at another job and has resigned. The position has been posted. 5) Community engagement: The library staff's visit to Holcroft Park to promote summer reading has been postponed until July 11 due to rain. Anna Langstaff and Allison Babin attended the Lawn Party at the Farms Branch. Anna Langstaff is meeting with Councilor Julie Flowers on Thursday, June 20. On Friday, June 21, Allison Babin will meet with a Census representative. The Communications Department has produced a beautiful, comprehensive brochure of all summer programs at the library; a few highlights include the Moon Landing 50 Anniversary Party, Summer Sounds concerts, a Cheese Tasting, Rev Up with Robots programs for kids and teens (brought to us with federal funds), and more. The Adult Summer Reading challenge is available in print and the Beanstack Tracker app. 6) North of Boston Library Exchange (NOBLE): The network is now using a new web -based release of Evergreen. Janice Shaw, Head of Circulation, did a great job of providing one -on -one training to the library staff. NOBLE is working on an app for Evergreen. Northern Essex Community College will be leaving NOBLE in June 2020, which will result in a higher assessment for member libraries. 7) Trustee appointment: There are no updates to report on the appointment of the vacant Trustee seat. Cathryn O'Hare has not heard anything. Communications None. Unfinished Business None. New Rn6ness 1. Acceptable Use Policy: Library Trustees reviewed the current Acceptable Use Policy. Myron Schirer Suter made the motion, seconded by Colleen Michaels, to: approve the Acceptable Use Policy. Motion passed. 2. Internet Use Policy: Library Trustees reviewed the current Internet Use Policy. Anna Langstaff and Allison Babin shared that this policy has been working well. Colleen Michaels made the motion, seconded by Margaret Altman, to: approve the Internet Use Policy. Motion passed. 3. Security Policy: Library Trustees reviewed the current Security Policy. Anna Langstaff and Allison shared that this policy has been working well. Mary Behrle made the motion, seconded by Myron Schirer- Suter, to: approve the Security Policy. Motion passed. The next meeting of the board will be Tuesday, September 24, 2019 at 6:OOPM at the Beverly Public Library. There being no further business, the meeting was adjourned at 6:55PM.