06-20-19 CPC minutes-FINALCITY OF BEVERLY PUBLIC MEETING MINUTES -FINAL
COMMITTEEXOMMISSION: SUBCOMMITTEE:
DATE:
LOCATION:
MEMBERS PRESENT:
Community Preservation Committee
June 20, 2019
Beverly City Hall, 191 Cabot Street
Chair - Marilyn McCrory, Vice Chair - Wendy
Pearl, Heather Richter, Derek Beckwith, John Hall,
Tom Bussone, Robert Buchsbaum, Christy
Edwards
MEMBERS ABSENT:
OTHERS PRESENT:
Nancy Marino
Denise Deschamps — Economic Development
Planner, Planning Department, acting as
Committee staff
Emily Hutchings — Associate City Planner
Blakely Calabrese — Recording Secretary
McCrory calls the meeting to order at 7:00 p.m.
McCrory introduces Denise Deschamps, Economic Development Planner, Planning
Department and interim staff support for the Community Preservation Committee. The team
introduces themselves.
McCrory requests information about the deadline for filing the required DOR report.
Deschamps will follow up.
Hutchings requests an extension to 10/31/19 for Hale House MOU relative to the exterior
restoration project awarded funding in Round 2. A final review of the preservation restriction
will take place by the Mass Historical Commission. The process will take approximately 12
weeks and another few weeks for additional signatures through Historic Beverly. Hutchings
has been working with Historic Beverly regarding preservation restriction. We may need a
request from Historic Beverly to extend the expiration date of the MOU. The current MOU will
expire 6/30/19. Historic Beverly is the grantee so Hutchings is requesting on their behalf.
Wendy Pearl suggests that in the future any requests for MOU extensions should come directly
from applicant. Pearl motions to extend the current MOU for Hale House to 10/31/19. Motion
carries unanimously.
Hutchings also informs the Committee that Beverly received a Massachusetts Preservation
Projects Fund (MPPF) grant from the Massachusetts Historical Commission in the amount of
$55,000 for the restoration of the Powder House. The City will provide an important match,
and together with the MPPF funding, enabling the whole project to be completed. There will be
a project coordination meeting on July 11. The Powder House site visit will happen at end of
July and work will begin next spring. A Request for Quotes will be developed in early August.
All work has to be completed by 6/30/2020.
Member Terms & Election of Officers
Three committee members, Wendy Pearl, Heather Richter, and Nancy Marino have terms
which will expire on 7/31/19 and they have all taken steps to re- appointment. Wendy Pearl
requested that Deschamps provide her with a copy of the letter from the City of Beverly's
Historic District Commission appointing her as their representative on the Community
Preservation Committee.
Election of Officers
McCrory asks if anyone would like to serve as Chair or Vice - Chair. Richter asks about the
difference between member and chair. McCrory explains her position as Chair is to
communicate with City Staff Member before monthly meeting to discuss agenda, answer
questions that come up about MOUs, ask Committee members for any comments or missing
information, preparing for monthly Committee meeting, keep the meeting moving forward and
be a general spokesperson for committee.
The Chair generally does not make motions but facilitates the process. McCrory would be
willing to serve as chair for another year but will be happy to take on the role as Vice Chair as
an alternative. The Committee emphasizes the opportunity for growth within the Committee as
members move to Officers. Pearl would support McCrory to remain as Chair but emphasizes
the opportunity for another person to become Chair. Bussone nominates McCrory as Chair.
Richter seconds the nomination. Bussone motions the nominations for chair to be closed.
Motion carries unanimously. McCrory is selected as Chair.
Vice - Chair: The Committee discusses this position and those potentially interested in the
position. Bussone nominates Richter. Edwards second the nomination. Motion carries
unanimously. Richter is selected as Vice Chair.
The Committee recognizes Pearl as former Chair and current Vice -Chair and her dedication to
the Committee and the knowledge that she has brought to the Committee.
The Committee will need to update letterhead. Deschamps will follow up.
Approval of Minutes
Members review the draft minutes from April 25, 2019 and May 16, 2019 and offer edits. Pearl
moves to approve the April minutes as amended. Seconded by Hall. The motion carries 5 -0
with Buchsbaum abstaining.
Committee will vote on May minutes in August after the Committee has the opportunity to
review the revised minutes.
Budget Overview
The City is concluding the annual budget approval process. Bryant Ayles will attend CPC
meeting in August or September to review CPC's budget. McCrory suggests Deschamps find
out from Ayles when /if the Committee needs to vote on proposed budget for next fiscal year.
McCrory would also like to receive the budget snapshot for 2020.
Update on CPC Awards
McCrory and Beckwith attended City Council meeting on CPC recommendations. City
Council approved the CPC's recommendations for Round 6 funding, with a few questions
including why the number of applications has declined and why only 5 out of 6 applications
were approved. The Committee members gave explanations on City Council's questions.
Update on MOUs Resulting from Projects Funded in Round 6
All MOUs were reviewed by grant recipient and are in process. The six applications were:
1. Repair of iron perimeter fence at Cabot House -the draft MOU is being circulated
amongst relevant department heads for their review and sign -off. A minor change in the
MOU was requested by Sue Goganian, Executive Director of Historic Beverly, and that
request was approved by the City of Beverly. Historic Beverly wanted to make it clear
in the MOU that the bricks they are repairing /replacing are only those that are
dislodged /damaged by the fence repair project.
2. Construction of affordable housing project named Anchor Point- The project
developer, Harbor Light Community Partners, has been sent the draft MOU for review.
3. Improvements to Herlihy /Livingstone Park -City of Beverly Parks and Recreation
Department has received draft MOU for its review
4. Conservation of historic documents in possession of the City Clerk's office- will
have draft MOU to the City Clerk tomorrow
Note: The out -of -cycle application for the Cabot Housing Heating System was approved and
the MOU was fully executed in January of 2019. The Round 6 application for funding for the
Edenic Community Garden had been denied during application review process. Executing
MOU for Round 5 GAR Hall Phase IIa funding in the amount of $295,952.
Deschamps will look into project status worksheet between now and next meeting.
Brainstorming on Education about Projects
Deschamps provides an update from Chief of Staff regarding engraving of "Beverly
Community Preservation Act" on one of the available seat walls located at Vietnam Veterans
Memorial Plaza at Ellis Square. The Committee reviewed the graphic representation and
commented on font size and style. Ultimately members want the font to mimic that used for
the names of other donors already engraved throughout the Plaza. Hall and Deschamps both
expressed interest in visiting the Plaza to check existing font. Deschamps was asked about the
schedule for the engraving. In response she stated that the Chief of Staff still needed to
identify a source of funding for the engraving so she wasn't quite sure at this point when the
work would be completed.
The Committee discusses marketing CPA information by setting up a table and distributing
handouts within city -wide events including Ryal Side 4t' of July parade, a handout to insert
with tax bills, and perhaps a social media page with City of Beverly's page. Edwards suggests
writing a blurb for each City Council member to highlight CPC funded projects within their
ward. Deschamps will find out if we can insert materials into the tax bill mailing.
Pearl suggests using administrative funds to create a deliverable to disseminate to citizens of
Beverly to promote and participate in CPA. McCrory asks Deschamps to find out how
administrative funds can be used and we can discuss at next meeting. There was also interest
in revisiting materials previously created by John Hall and how they might be used going
forward as promotional /informational materials.
Administrative Business
Richter makes motion to cancel July meeting if we do not need to meet with Bryant Ayles. Pearl
seconds motion. Motion carries 7 -0. Committee will plan to meet August 15t' unless a budget
review meeting is needed earlier.
Adj ournment
Edwards motions to adjourn the meeting at 8:50p.m. Hall seconds the motion. The motion
carries 7 -0. The next meeting is scheduled for Thursday, August 15, 2019 at 7:00pm in Beverly
City Hall.