June 24BG &T MinutesDRAFT
NOTES of MEETING MINUTES
Board:
Golf and Tennis Commission
Date:
June 24, 2019
Location:
Beverly Golf and Tennis Clubhouse, Fireplace Room
Members Present:
Chair William Lowd, Vice -Chair Martin Lawler, Andy
Cooper,Chad Crandell, Arthur Athanas
Members Absent:
Kevin Ascolillo
Others Present:
GFMI Staff— Steve Murphy, Chris Carter, Dan Anastas,Dave
Gellineau, City of Beverly
Recorder:
Donna Musumeci
Opening Remarks:
Arthur Athanas: Motion to approve the minutes May 21, 2019, Martin Lawler
seconded. The motion carries (5 -0).
Financial Update Report:
Reviewed end of May numbers. There are bills not paid. Bill advised there is a still a balance for
the tree work of $15K. Balance of nursery work to be done by GFMI $47K, and the end of the
Munchen report for $2,750 all covered in the budget. Waiting on an invoice for fire alarm work
($832).
GFMI expanded on work for remaining financials. GFMI would like to clean up chips at #2,
smooth out and do sod but does not have the equipment. Needs an additional $800 for the sod.
Would need $5,300 to rent equipment and do the cart path work; if they completed #2 early, then
would go to #16, grade it up and seed. It was recommended for budget purpose to take a vote to
spend up to the $5,300 as proposed by GFMI for hole #2.
Martin Lawler: Motion to spend approximately $5,300as proposed by GFMI for
hole #2, not to exceed the remaining balance in the enterprise
accounts, Andy Cooper seconded. The motion carries (5 -0).
RFP Management Contract:
Bill has asked Arthur and Andy to start a sub committee to work on the RFP. Items need to be
included are 1) inventory, 2) schedules and events and 3) fees. GFMI offered to help provide lists
and information for the RFP; thinks the rounds and revenue reports are important that could be
included.
OPM RFP
RFP is in, recommendation was made by the committee to the mayor; next step is selection, then
the selectee will help draft the RFP for the Architect. A lot of the Architect draft will be based on
what we wrote for the OPM RFP. Also, will use the RFP's for the schools and the police station
as a reference.
Golf Course Review:
The tree project is currently on track, the work is current and on budget.
Andy as part of the sub committee reported on the course projects. Most of the discussion was
about the flooding situation on the course and effects, if any from the shoe ponds across the
street. Andy advised that Bill and himself met with John Dionne at Cummings on the shoe ponds
and how they operate. John gave explanation on how Cummings manages the ponds. John
advised it is difficult to lower the pond, and basicallydon't want to lower it in the summer, as
they and others (including the course) use the water. Also advised that all North Beverly water
goes to the culverts and ends up in the lower shoe pond. Andy and Bill advised in the last couple
of years, that the pipe has "stuff' in it, and the grate is off. Not sure if it is debris, silt, etc. but are
trying to figure out what can be done to alleviate the flooding. GFMI advised it was repaired and
maintained at one point, but now the grates are gone, and it needs to be addressed. Suggestion
was made that perhaps the company who cleans sewers and drains for the city could take a look.
Gellineau will find out who it is, and if a bid would be required to do the work. Committee
would like to see an engineering plan to see what the culverts looks like (creating the problem
for hole 12). The pipe runs under the road; need "someone" to blow through to clear the pipe and
the grates need repair /placement.
Other Commission Proiects:
The veranda work has not been completed to date; 3 -4 days are needed without rain. Talked
about two joints on the roof needing to be fixed; the vendor selected still thinks he can do
thiswork and will dowith the veranda painting. The veranda will get 3 coats and should last
several years.
GFMI:
Summarized the golf reports. May started light for rounds but finished okay. The weekends in
June have been good, we are solid overall.
Revenue is at $407K through May, we will end up in the at approximately $420K or
morethrough June. Green fees are at $84K, and tennis is doing well.
Design for replacing water pipes is with Dave Gellineau. Next step is to get quotes from the
vendor to do the work.
Adjournment:
Andy Cooper: Motion to adjourn the meeting, seconded by Martin Lawler(5 -0).