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May2019Minutes-TrusteesBoard: Library Trustees City of Beverly, Massachusetts Public Meeting Minutes Subcommittee: Date: Thursday, May 30, 2019 6:00 P.M. Place: Beverly Public Library Board members present: Margaret Altman, Mary Behrle, Marshall Handly, Joanne Panunzio, Myron Schirer -Suter Board members absent: Ivy Mahan, Colleen Michaels, Kevin O'Reilly Others present: Anna Langstaff, Allison Babin Recorder: Allison Babin Joanne Panunzio presided. Joanne stated that the meeting was being recorded. Marshall Handly made the motion, seconded by Margaret Altman, to accept the minutes of the regular meeting of April 23, 2019. Motion passed. Public Presentation None. Committee Reports Personnel: No report. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) Budget Fiscal Year 2019: On track. The repair line will be completely spent by the end of June. 2) Budget Fiscal Year 2020: Anna Langstaff presented the proposed library budget to City Council on Tuesday, May 28. The presentation included information on library programs and statistics, as well as needed building repairs. The public hearing for the budget will be held on Monday, June 10. The final vote will take place on Thursday, June 20. 3) Building Issues: The library has made a deposit on granite for a new capstone. The rest will be ordered and should arrive within four to five weeks. Repair work should begin this summer. The heating, ventilation, and air conditioning (HVAC) at the main library needs major repair work requiring two compressors to be replaced, potentially costing $150,000. Anna Langstaff has spoken with City Finance Director Bryant Ayles about the cost of the repairs. The Farms branch HVAC also needs repair work; one of the roof fans is broken. The replacement fan has to be specially manufactured. Kevin Harutunian received an email from a member of the Beverly Farms Improvement Society. The following Monday, landscapers appeared at the branch and began pruning without having obtained permission from the Library Director or other City official. Kevin met with Beverly Farms Improvement Society members and the City arborist to resolve the situation and communicate information about the Louisa Conrad bequest which provides funding for a gardener. The Department of Public Services will now mow the lawn at the Farms branch, as they do at the main library. Anna Langstaff showed Kevin Harutunian the bricks at the Farms branch that need repointing and reminded Mike Collins of this needed work. 4) Personnel: Library Director, Anna Langstaff, and Assistant Library Director, Allison Babin, received raises from the City of 1.5 %. 5) Community Engagement: Anna Langstaff shared an email from Head of Children's Services Margie McClory which described a typical busy Friday morning in the Children's Room. Anna Langstaff, Margie McClory, and Meghan Karasin will attend the "First Thursday" program in Holcroft Park to promote summer reading. Anna Langstaff attended the North of Boston Library Exchange (NOBLE) strategic planning meeting in April. Anna Langstaff appeared on BevCam's program "Frames of Reference" with John Tamilio to promote library programs and talk about the history of the library. Allison Babin, Anna Langstaff, Lisa Ryan, and Jerusha Maurer attended the Massachusetts Library Conference and gained many fresh ideas. 602 people visited the Bookmobile at the Beverly "Touch a Truck" event. The Library of Things collection launched on May 19 with a successful open house reception. Anna Langstaff shared the results of the Annual Survey which focused on customer service. The results were mostly very positive, but there are some areas where the library can still improve. Anna Langstaff shared that the Everett City Council has voted to limit the powers of the Library Trustees to only be responsible for one trust fund. Anna Langstaff has discussed the potential implications of this with a Library Advisory Specialist of the Massachusetts Board of Library Commissioners. Anna Langstaff shared that she met with Dave Olson, incoming President of Beverly Rotary Club, who has chosen literacy for his cornerstone, and may assist with fundraising for the Teen Renovation project. Anna Langstaff will attend the Rotary Installation Dinner on Tuesday, June 25. 6) Programs: Allison Babin shared upcoming program highlights: At the main library, the all - ages Summer Reading Kickoff will be held on Wednesday, June 19 from 6:30 -8pm. Summer Sounds concerts will run on Wednesday nights, July 10 through August 21 from 6 -7pm_ The Children's Room will offer Bubbleology with Keith Michael Jackson on Wednesday, July 10. A Cupcake Wars program for teens will be held on Wednesday, June 26. This summer, the library will offer Yoga on the Lawn at different times on three Saturdays. At the Farms branch, the annual Library Lawn Party will be held on Saturday, June 8. The Farms branch is now doing more teen programming; for example, Space Exploration for Teens will be held on Thursday, June 27, which will feature Oreo phases of the moon and more. Communications None. Unfinished Business None. New Business None. The next meeting of the board will be Tuesday, June 18, 2019 at 6:OOPM at the Beverly Farms Branch library. There being no further business, the meeting was adjourned at 6:48PM.