Minutes February 5 2019Beverly Council on Aging Board of Directors
Meeting Minutes
Date:
Place:
Members Present
Staff Present:
Meeting Called to Order:
February 5, 2019
Beverly Council on Aging Senior Community Center
Claire -Marie Hart, Bob Hobbs, Jessica Wistran, Esquire, Susan
Feeney
MaryAnn Holak
2:40 pm by Claire -Marie Hart, Co- Chairperson
Secretary's Report: Minutes were accepted as written from the January 8, 2019 meeting.
Director's Report
Building Concerns and Usage
Congressman Moulton met with 23 COA Directors at the BCOA on January 8; Directors
expressed their concerns about the federal budget for programs for Older Adults and also made
the point that the cities and towns budgets for COA services was very small in comparison to
other service areas.
MCOA staff hosted a meeting at BCOA for Activities and Wellness Coordinators on January
30 which was well attended.
Custodial staff worked overtime on January 19 and 20 for snow removal activities
Chip was able to configure the conference room so that 3 tax preparers could work, which
opened up more appointments for Beverly seniors to have their taxes prepared
Carpet in upstairs hall is loose and floor underneath is cracked. Bass River flooring to give an
estimate to repair.
The Senior Center will be closed on February 18 for Presidents Day.
The light post in back parking lot is still not repaired.
Administration and Finance
MaryAnn reviewed the budget and told Board that Mayor Cahill had requested belt tightening
through fiscal year end. We will realize some savings from the temporary vacancies in staff
positions.
Enterprise fund expenses are ahead of revenues YTD.
MCOA has voted to raise dues in next fiscal year. About a $327 increase for us.
Wall of Fame has been redone to accommodate all the names from our 2017 event. Harrington
Trophies in Lynn did a great job for us.
Formula grant funding has not been received by the city as of today.
The Annual Report for the Dept. of Transportation was submitted on time 1/31/19.
MaryAnn submitted her annual self - evaluation to Bruce Doig on 1/16/19/
Programs and Events
Activities Coordinator is planning for a Red Sox Talk with Dick Flavin and Billy Conigliaro on
February 12, 2019
The Mobile Market with Bootstraps is going well
Senior Soiree was well attended and successful. We spent $600 more than we made of this
event. A few more sponsors were needed.
Larcom Theatre is offering 2 for 1 tickets to their Valentine's Day play for couples married 50
years or more. They promoted this event during one of the Tuesday band days.
Casino trip goers will continue to park and be picked up at Beverly High (tennis court lot). The
cost of the trips have increased and the extra cost will be passed on the trip goers.
Meetings /Activities Clients
MaryAnn told us that there were 14 clients of concern just on Monday and Tuesday of this week.
The Social worker and social work intern are working on these cases together.
Patti, Gail and MaryAnn have been meeting with the Senior Care nutrition program coordinator
and our new onsite manager Beth Walsh to discuss ways to improve and streamline service.
The Elder at Risk Task Force met and Dr. Beverly Dolinsky, Endicott College who has just
finished a book on elder abuse was the guest speaker.
Staff have begun meeting to plan Older Americans Month.
MaryAnn met with NSCAP staff to discuss snow shoveling for homecare clients in Beverly. She
will ask Bonaloop Directors if they could fill this need.
MaryAnn and Meagan Riche will be attending "Match Day" at Merrimack to interview Fellow
candidates for next year.
Personnel Updates
MaryAnn reported that interviews are underway for the Assistant Director vacancy as well as for
the Outreach Coordinator vacancy.
Bill Brewer is retiring and a retirement party will be held on February 27 his last day of work.
Greg Wilson has accepted a full -time position, his last day was January 18.
Jessica Waggett last day was January 4
Blair Smith is supervising our new Gordon College social work intern who is here for the spring
semester on M, T, W and Friday's.
Committee Meetings
The Scholarship Committee approved on application and Blair Smith will follow through with
the senior who applied.
The Awards Committee did not meet.
Old Business
Seniorcare Valentine's Day Breakfast conflicts with the Breakfast Club meeting on the same day
and time. We will miss the Seniorcare event this year.
Strategic Plan — implementation of some action steps have been slowed down due to staff
transition. We have already achieved some of the action steps including now having public WI-
FI.
Claire -Marie Hart will invite Julie Flowers to an upcoming Board meeting, which is an action
step for the Board goal in the strategic plan
New Business
Susan Feeney suggested that staff consider changing the format of the 50150 raffle held during
special events. 1 ticket for $2.00 and 3 tickets for $5.00. MaryAnn said she would discuss with
staff.
Announcements
There were no announcements.
Adjournment: 3:34pm
Respectfully submitted: MaryAnn Holak for Cynthia Montalbano, who was absent today.
Next Meeting: Tuesday, March 5, 2019