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1-2-19 OSRC MinCITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: SUBCOMMITTEE: DATE: BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT: STAFF MEMBERS PRESENT: OTHERS PRESENT: RECORDER: Mann opens the meeting at 7:05 p.m. Open Space and Recreation Committee January 2, 2019 Charlie Mann (Chair), David Brewster (Vice Chair), David Alden -St. Pierre, Elizabeth Dunne, Rick Grandoni, Marilyn McCrory, Gregory Sharp Todd Callaghan, Wayne Miller Darlene Wynne, Assistant Planning Director Jane Dooley Members of the public opportunity to address the Committee, if any No one from the public was present. Approval of Previous Minutes McCrory moves to approve the November 7, 2018 meeting minutes as amended. Seconded by Alden -St. Pierre. The motion carries 7 -0. Brewster moves to approve the December 5, 2018 meeting minutes as amended. Seconded by Sharp. The motion carries 7 -0. Mann request the revised draft be circulated to the Committee before posting. Principal Items of Business Recreational Trails Grant Work Session Discussion ensued about what size and layout would be used to update the kiosk maps. GIS files prepared by City staff will be used for the maps which will be installed (where possible in any existing kiosk frames) at JC Phillips, Norwood Pond, Sally Milligan, etc. Sharp will use his computer program to make the edits and convert the files into pdf format in preparation for printing, unless the City's Graphic Designer Maria Arcieri is needed to assist. Also discussed was including historic information on a OSRC webpage instead to reduce some of the information on the kiosks and how it could be linked to the webpage at the kiosk by QR code or other means. The Committee discussed what text (common names in addition to Latin) and photographs should be included on the kiosk signs. Information about the conservation restriction at Norwood Pond will be added. Also needed is editing of tick and Lyme disease awareness information. Open Space & Recreation Committee January 2, 2019 Meeting Minutes Page 2 of 3 Open Space rules and regulation wording was discussed to simplify. Wynne will check with City solicitor regarding language associated with hunting. She will also provide a list outlining the outstanding items on this project. Miller will be consulted regarding trail numbering status. Community Preservation Committee — Representative Report on Activities McCrory reports that final CPA project applications are due January 10, 2019. One of the recreation projects has been deemed ineligible. Planning Board — Update Wynne notes that there are no open space related items at the moment. Open Space Acquisition — discussion on evaluation process Discussion ensued about need to define an evaluation process. Wynne will participate in an internal meeting with City staff in next two weeks that could address such a process. Also mentioned was Order of Conditions for Cummings property at 52 Dunham Road and if any funds could be provided now regarding the Norwood Pond trail and benefit for conservation land. A check -in with the Mayor would have to be done to understand if a Committee member could approach Cummings. Also mentioned was if the North Shore Music Theatre could be contacted regarding providing an easement to cross their property to complete the Norwood Pond Trail. Alden -St. Pierre mentioned he had attended a meeting where he learned about Ipswich's open space procedures. The Committee discussed learning more about how they, and other neighboring communities, get funding for open space. It was noted in Ipswich they receive funds through private grants. Mann notes there is a process for applying for grants from foundations. Wynne will consult with the Mayor and City's Grants Director. Annual Election of Officers Chair, Vice Chair & Secretary The Committee will vote on officers at its February meeting. Other Business Discussion was on settlement reached on 27X and how this needs to be filed in court. The trail is being used although entrance is not officially opened yet. Discussion ensued on priority parcels list and how the Committee believes it has done a good job ranking prospective open space parcels suitable for acquisition. However, there are varying opinions on fair appraisal value for one parcel among City officials, and the importance of weighing best use of City money for open space acquisitions when there are limited funds. Mann expressed frustration with expending effort to pursue open space parcels when it is difficult to achieve goal. Open Space & Recreation Committee January 2, 2019 Meeting Minutes Page 3 of 3 Adjournment Brewster moves to adjourn at 8:55 p.m. Seconded by Alden -St. Pierre. The motion carries 7 -0.