11DEC Meeting MinutesNOTES of MEETING MINUTES
Board: Golf and Tennis Commission
Date: December 11, 2018
Location: Beverly Golf and Tennis Clubhouse, Fireplace Room
Members Present: Chair William Lowd, Vice Chair Martin Lawler, Andy Cooper,
Chad Crandell, Arthur Athanas, Kevin Ascolillo
Others Present: GFMI Staff — Steve Murphy, Chris Carter, Dave Dionne,
City of Beverly, Purchasing: David Gelineau
Department of Recreation: Bruce Doig
Recorder: Donna Musumeci
Opening Remarks:
Bill Lowd called the meeting to order at 7:05pm.
Meeting minutes November 13, 2018
Bill Lowd advised to review the minutes from the November 13, 2018 meeting
Bill Lowd: Motion to approve the minutes of November 13, Martin Lawler
seconded. The motion carries (6 -0)
Financial Update Report:
Martin Lawler provided a financial update. Bills paid were Allstate Fire Inspection, Porter Potty,
and Clubhouse boiler inspections.
BG &T Site Proiect Updates:
CPC — Round 4, Heating Systems Status:
All heaters are installed; there are now 8 zones in the building. Dave Gelineau spoke about the
work done by the Beverly City employees. Mike Parker, John Gagnon, and Dan Callahan for
installing all the heaters, radiators and thermostats. System was divided into 8 zones, 3 on the
first floor, 2 on the second floor, 1 in the attic, 1 in the bar, and 1 in the basement. Last 2 new
radiators to be installed on the N & S baseboards in the Great Room.
CPC — Round 5, Update on the GALE Report Project:
Dave Gelineau said the city is to hire an OPM and architect; they are close to issuing RFP's.
Golf Course Review:
GFMI Report — Dave Dionne spoke for Chris Carter. November was a tough month with 600
rounds, the lowest in 9 years, rain was the big contributor, and unfortunately, cut into the bottom
line. There was revenue in memberships, green fees, the pro shop and the 19 hole. Year end
report sub mitted to Director of Finance, Bryant Ayles.
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Course Tree Work Dan Anastas reported the results of 3 replies to an RFP, Dodge Tree was the
lowest bidder. Work will begin as soon as the ground is frozen enough to support the trucks.
Martin Lawler: Motion to recommend the tree work awarded to Dodge Tree,
Kevin Ascolillo seconded. The motion carries (6 -0)
Bill Lowd and Dan Anastas showed Amy Maxner that some trees were close to wetlands and she
advised to put together, a "Request for Deferment of Applicability" Report. This will be required
and submitted to the Conservation Commission by the day after Christmas, and could be
approved by their next meeting on 1/10/19. Most of the trees that fit into this category are on the
front 9 hole side. Dodge tree work could begin on the back 9 hole side if possible.
Golf Course — Mungeam report - Bill Lowd did a highlite review with slides, prefacing with
Hole number 1 that suggested moving the green. Other suggestions were:
• Moving / expanding tees
• Moving cart paths
• Reworking and removing some bunkers
• Address drainage issues
• Drain the swamp on holes 12 / 13
Bill asked what should be done next that is on the plan. Trees are the first hurdle.
Andy suggested we think about putting in a bunker at the practice area.
Bill will distribute the Mungeam Course map to the sub - committee to assist in prioritizing the
plan
Adjournment
Martin Lawler: Motion to adjourn the meeting, Andy Cooper seconded. The
motion carries (6 -0)/
Adjourned at 7:55pm
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