6 Sept 18 2018 Meeting minutesOFFICIAL MEETING MINUTES
Board:
Golf and Tennis Commission
Date:
September 18, 2018
Location:
Beverly Golf and Tennis Clubhouse, Fireplace room
Members Present:
Chair William Lowd, Chad Crandell, Andy Cooper,
Arthur Athanas, Kevin Ascolillo
Others Present:
GFMI Staff- Chris Carter, Steve Murphy, Mike LaPierre,
Dave Dionne, Dan Anastas, Chris Schaffer
Beverly Parks, Recreation & Community Svcs Director,
Bruce Doig
Mr. Lowd started the meeting at 7:00pm.
Members review minutes from July 10, 2018 meeting. Motion by Mr. Crandell, seconded by
Mr.Athanas to accept the meeting minutes, motion passes (5 -0).
Announcement: CPC requested to hold their next public meeting at the BG &T Clubhouse and
have a tour of the facility. Expecting 20 -25 to attend for a 7:00 PM start. BG &T will hand out
their new brochure.
Financial update
No financial report presented, reviewed 2019 Budget. Committee would like the city
Finance Director to attend a future Commission meeting to clarify the available monies
for future projects.
Mr. Carter
Discussion regarding Beverly Football Boosters outing on a Friday following season practice
opening. Boosters, City Hall, and GFMI agree that the date will be a "Mutually Agreeable Date"
in the future. Mentioned to think about a second date as an alternate.
Advance membership program being published similar to last year program.
High school play starting up on the course.
Mr. Dionne
Tournaments almost complete, 2 events to go. Polish Club outing yet to be held.
High School / College season in full swing
Mr. Page
Ice machines (2) discussed at the last meeting were ordered and received at the club.
One in the bar area on the 2nd floor was replaced, 2nd unit may be put in Pub area.
Mr. LaPierre
Courts performed well for the season, starting to wind down, one last event for
The Jimmy Fund that was rescheduled for the end of the month.
Mike asked if we could look into replacing the old pipes running down
the middle of the courts. Dan Murphy was asked if he could obtain a quote for this project.
Project updates:
Pump House
New system working great at all locations on the course.
New sprinkler heads (4 ea.) were installed at all greens to improve efficiency and coverage.
New remote control system installed for the course to allow better water control throughout the
course. Toro and Rainbird products used for these improvements.
All working well and noting it started to rain.
ADA Compliance
Three projects left to be completed to meet the MAAB requirements for May 2018. The
doorway to the basement ladies room needs to be reconfigured, add wheelchair push buttons for
the fire door into the hallway to the great hall foyer, and install a handicap stall in the men's
locker room, all will be included in a variance extension request to the MAAB.
CPC Round #4 Proposal
The new heating system continued being installed, additional units still need to be ordered
with delivery expected in October, on budget at this date.
The Commission will look at revising the schedule with the CPC, due to weather delays. Did not
want to shut the temp off in the clubhouse because the outside temp. was less than 40 degrees
during 3 winter months of 2018. Request will be for a 3 month extension.
Interim report presented per MOU, with photos of boilers and radiator placement. Next step is to
wire up the thermostats, program the boilers and install final radiators.
CPC Round #5
Project was approved, MOU approved July 24, 2018 with an 18 month schedule. OPM
document being generated that will go out for bid. Architect bid process / selection will follow
the OPM award., expect 2 -3 months for this process.
Commission will look at interim fix to install a handicap stall in the men's locker room and open
the shower area for use using current budget.
Future Projects
Master Plan for Golf Course
21 Page
Preliminary Master Plan received today from Mark Mungeam of Mungeam Cornish Golf
Design. Steve Murphy and the BG &T Committee to review.
OTHER:
Health inspector report on the faulty sandwich unit in the kitchen, has been replaced.
Request to purchase the "mirror" in the Great Room, decision is "not for sale ".
Adjournment
Mr. Lowd asked the Committee to review applications for the Recording Secretary and provide
feedback to the chair. Decision expected for next meeting.
Meeting adjourned at 8:45pm.
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