3 Meeting minutes May 8 2018OFFICIAL MEETING MINUTES
Board: Golf and Tennis Commission
Date: May 8, 2018
Location: Beverly Golf and Tennis Clubhouse, Fireplace room
Members Present: Chair William Lowd, Arthur Athanas, Andy Cooper,
Vice Chair Martin Lawler, Chad Crandell
Others Present: GFMI Staff- Chris Carter, Steve Murphy, Mike LaPierre,
Dave Dionne, Dan Anastas,
Public Services Rob Dever
Purchasing Agent Dave Gellineau
Mr. Lowd called the meeting to order at 7:00 pm.
Administrative
Nominations for Chair and Vice Chair positions on the BG &T Commission: motion made by
Arthur Athanas for William Lowd as Chair and Martin Lawler as Vice Chair.
Motion approved 5 -0.
Minutes of previous meeting of March 20, 2018, approved 5 -0.
Financial update
Mr. Lawler presented the budget status report and noted attention to balances in the
Maintenance, Other expenditures, and Clubhouse Improvement accounts for 2018.
Mr. Carter
Mr. Carter distributed the rounds and revenue reports for March and April. Weather conditions
have had an impact on rounds and membership renewals. Opening day had 80 players and was
on par with previous years.
Mr_ LaPierre
Mr. LaPierre confirmed the courts have been resurfaced and being prepared for opening of four
on Thursday and four on Saturday, balance next week. Tennis building has been made handicap
accessible with a ramp for entrance. Landscaping needs to be done. Motion made to allot $1000
for landscaping, approved 5 -0. Steve Murphy to organize this effort.
Project updates:
Pump House
Everything in the pump house is installed. Mr. Anastas has been inside and ran it for a few hours,
works fine but DAF will come to BG &T to assist in troubleshooting a water pressure problem
on the course. Expecting about 700 gpm, currently at 400 gpm to the course.
Mr. Anastas and Mr. Murphy also researched a new water control system. They brought Truro
Co. in and were quoted at $55,000. This controller would run off the radio, could be programmed
via a computer, ipad, or phone. This will also save water as they will be able to control exactly
how much water to pump out. They could lease it or buy it.
Mr. Gellineau advises if the Commission has the money, to just buy it and spread over two fiscal
years. Mr. Athanas makes a motion to spend up to $56,000 for an electronic water controller
system to be retrofitted for the irrigation system. Mr. Lawler seconds. All in favor, motion passes
(5 -0). Mr. Gellineau will research if more bids are required on the state contract and go for RFP.
Maintenance Building
The rough plumbing was done and inspected. The electrical work was done as well. The framing
has not been inspected yet, Mr. Dever wasn't sure if Meridian pulled a permit for the building
frame yet but he will check. An invoice from Meridian is expected once the work is completed
for balance of $4150.
Painting of the tennis building /shed
Quote previously received for painting the Tennis Building and shed. An ADA ramp also needs
to be installed at the tennis building. Mr. Lowd reached out to A &R construction which provided
a bid for a ramp at Lynch Park and submitted a quote for the Tennis Bldg. The door is also
swinging the wrong way and is included. Mr. Dever looked at what was required, and he thinks
the quote is reasonable. Mr. Lawler makes a motion to approve up to $7300 to build an ADA
compliant ramp to the Tennis Proshop. Mr. Athanas seconds. All in favor, motion passes (5 -0).
CPC Round #4 Proposal
Mr. Lowd passes around pictures of the radiators and boilers that are being installed. There could
now be multi zones which should reduce the heating bills significantly. The radiator is the same
unit that was installed in the Engineering department at City hall. Mr. Carter notes that the gas
bills are up over 35% from last winter. Mr. Dever states the old boilers are still there. They are
building everything in place and then going to swap it out. Mr. Lowd makes note that the
schedule has shifted as installation schedule for plumber availability changed.. The MOU stated
one year to complete by October 2018. Mr. Dever states most of the big items have been ordered
and is confident it will be done by October.
CPC Round #5
The Commission is asking for $400,000 over a two -year period. Mr. Gellineau and Mr. Lowd
attended the last CPC meeting. The intent is to hire an OPM at 3% of the total $500M project
cost which would be around $150K. CPC might be willing to contribute $100Kto fund part of
the OPM fee if the Commission could cover the rest. CPC will investigate if OPM funding is
eligible thru CPC and advise.
CPC would like to know the financial impact to GFMI after installation of the elevator to the
upstairs function room. Mr. Carter will get that figure to Mr. Lowd.
21 Page
Mr. Lowd notes that he invited CPC members again to come take a tour of the Clubhouse.
Mr. Lowd asks the Commission to start thinking about what the clubhouse could be and look
like. CPC expressed concerns about maintaining the historic character of the building with the
renovations.
Trees
Mr. Lowd reminds Mr. Anastas that Dodge tree needs to include an invoice number on the
invoice for the work done at the tennis courts.
Trees at holes #2 and #4 were removed by Mayer Tree Co.. They will need to bring in a crane
for hole #16 which is the last one in the quote.
Future Projects
Master Plan for Golf Course
Mr. Cooper and Mr. Athanas are heading up a committee to oversee updating the golf course
master plan. The plan was last updated in 2015.
Next year's fees
Membership and greens fees will remain unchanged for 2018. Mr. Carter would like to get the
golf course in better shape with the new pump house. Mr. Lawler makes a motion to accept the
2018 rate which represents no change from 2017 rates. Mr. Athanas seconds. All in favor, motion
passes (5 -0). Mr. Carter notes the USJ handicap fee went up from $50 to $55 but it's a pass -
through expense. Mr. Lowd will send a letter to Mayor Cahill to get the 2018 rates approved by
City Council.
Adjournment
Mr. Lawler makes a motion to adjourn Golf and Tennis Commission meeting. Mr. Athanas
seconds. All in favor, the motion passes (5 -0). The meeting was adjourned at 8:45pm.
31 Page