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10-03-18 OSRC MinCITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: SUBCOMMITTEE: DATE: BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT: STAFF MEMBERS PRESENT: OTHERS PRESENT: RECORDER: Mann opens the meeting at 7:06 p.m. Open Space and Recreation Committee October 3 2018 Charlie Mann (Chair), David Brewster (Vice Chair), David Alden -St. Pierre (arrived 7:07 p.m.), Todd Callaghan, Elizabeth Dunne, Marilyn McCrory, Gregory Sharp Rick Grandoni, Wayne Miller Darlene Wynne, Assistant Planning Director Kyle Gallucci, Jenn Gallucci, Claude Burr Jane Dooley Members of the public opportunity to address the Committee, if any Eagle Scout project — Kyle Gallucci, his mother Jenn Gallucci, and Claude Burr from Troop 49 Eagle Scout Kyle Gallucci describes how woods behind North Beverly School which have muddy and worn out areas could be maintained as part of a conservation project. Mann suggests a possible Eagle Scout project which is a new ECGA trail in Beverly Farms. The trail would be flagged with some raking and clearing done. This proposed trail is part of the Webster Avenue OSRD. Mann adds how the Greenbelt project would provide an opportunity for the scout to reach out and present the project concept to Greenbelt personnel. The presentation could be briefly presented to the City Council as well although this is not mandatory. Mann offers to email a copy of map showing trail and offers to walk the proposed trail location with scout and troop personnel. The ECGA project involves some moving of rocks, clearing brush, and raking. Trail flags have been installed indicating the Greenbelt line. Discussion ensues about how prior scout projects have involved building trails behind the YMCA and how some bridges were built. Another project opportunity could be to replace bridges or boardwalks at the Norwood Pond trail. If any of these projects would involve Conservation Commission land then approval from the Commission would be necessary. Discussion addresses how a scouting project team would include adults so power tools could be used by them. The scout will email Mann to schedule a time to walk the proposed trail. As part of his scout project, the scout will have to write a proposal report and seek approval from scout district personnel. The scouting group notes that spring time would be best for doing an Eagle Scout project where the scout leads a team as project manager. The scouts usually manage to get donations of lumber if they are pursuing a woodworking project. Mann and Alden -St. Pierre will correspond with the scout and troop. Open Space & Recreation Committee October 3, 2018 Meeting Minutes Page 2 of 4 Approval of Previous Minutes Callaghan moves to approve the September 5, 2018 minutes as amended. Seconded by McCrory. The motion carries 7 -0. Principal Items of Business Priority parcels — update on status Discussion was on appraisals for two parcels that the Committee is interested in recommending to the City to acquire for open space including 27A and 195 Greenwood. The Committee reviews CPA pre - application process as it would relate to acquisition of a priority parcel if CPA open space funds were pursued. There was also mention of level of detail in construction bidding to estimate an accurate cost for a project (i.e., driveway). A third property (long, skinny parcel — 240 feet wide) at 309 Dodge Street across the street from the tree farm and next to ECGA parcel is also being considered for open space acquisition. The parcel currently has Chapter 61A agricultural status and the City could potentially get right of first refusal if the property is put on the market. Although the property owner could take the parcel out of Chapter land status and pay full taxes for 5 years before putting it up for sale and sell the property. If this action is undertaken the City would not have right of first refusal. Discussion ensues about an OSRD and yield plan relative to proposed development without waivers. Also mentioned is the value of Dodge Street parcel if access is limited and relative to wildlife habitat. Discussion was on potential conservation restrictions on some properties at Tall Tree Drive that would be ideal for trails. The Committee will create a presentation to be given to the Mayor relative to its open space acquisition suggestions. Discussion addresses work being done on harbor plan and compliance with Chapter 91 regulations. Also mentioned was how the Committee thought an open space presence was important as a harbor plan is devised. Discussion ensues on area for walkway and how it would not overlap with development areas. Also noted was the importance of incorporating boat slips along with harbor shoreline access for paddle boarders and kayakers. Wynne will research what public meetings the Committee members could attend relative to harbor planning. Discussion was on if there could be a public landing spot near 27A although not in the salt marsh at Bass River. Mann will speak to Aaron Clausen about topics raised by the Committee regarding harbor planning. Open Space & Recreation Committee October 3, 2018 Meeting Minutes Page 3 of 4 Planning Board — Update OSRD Initial Review Application for off Thaxton Road & Grover Street (Parcel 95 -8) — Hickory Street Realty Trust Discussion ensues on how developer is proposing three versus four lots and all access would be from Thaxton Road. Alternative analysis is underway to determine which lot will be removed from site plan. Community Preservation Committee — Representative Report The CPC will hold its annual public hearing on October 4, 2018 at 7:00 p.m. at the Beverly Golf & Tennis Club. This is an opportunity for the public to share its ideas for possible projects which may be funded in part by CPA monies. The application deadline for the first round of CPA funding is November 1, 2018. One -page pre - application will be submitted by parties interested in pursuing CPA funded projects. Mayor's approval is required if the City is involved in an acquisition. An out of cycle application can be submitted beyond the scheduled CPA project funding deadlines /cycle. Discussion addresses how one proposed project is for 75 family, affordable housing units (3 -story building which would include Harbor Light Community Partners office). There was also mention of Girl Scout Camp Paradise parcel that was acquired by the City and is being paid for by bond with monies coming from CPA general fund reserves. Also noted was the value of smaller open space projects. Other Business & Updates Encroachment Guidelines — Update No update was presented. Tall Tree Drive — dog waste Miller needs to provide an update. Maria Arcieri from Engineering Department may be able to develop a sign sketch. Waring School encroachment update A couple of years ago the City Solicitor opined in writing about how land swap could not occur between the School and the City. The land is in a trust which designates passive use only so proposing an active use is not a possibility. Dunne offers to draft a letter from the Committee advising that the active use in the Waring School encroachment should cease. Wynne will distribute this draft letter to the Committee for review. Discussion addresses whether or not anyone should park on Standley Street to access passive use parcel. Open Space & Recreation Committee October 3, 2018 Meeting Minutes Page 4 of 4 Social Media Subcommittee — Update Alden -St. Pierre shows the Committee his posted video of photos that had been posted on Instagram and Facebook. Discussion ensues about if the Committee should seek to distribute this information beyond the OSRC Facebook page. Other business Other items discussed were the Essex County Open Space conference in December. Also, parcels signs and if an Eagle Scout could help install along with OSRC members. Next OSRC meeting is November 7, 2018. Adjournment Brewster moves to adjourn at 8:49 p.m. Seconded by McCrory. The motion carries 7 -0.