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09-05-18 OSRC MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: SUBCOMMITTEE: DATE: BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT: STAFF MEMBERS PRESENT: OTHERS PRESENT: RECORDER: Mann opens the meeting at 7:05 p.m. Open Space and Recreation Committee September 5, 2018 Charlie Mann (Chair), David Brewster (Vice Chair), David Alden -St. Pierre (on telephone), Todd Callaghan, Elizabeth Dunne (arrived 7:10 p.m.), Marilyn McCrory, Gregory Sharp Rick Grandoni, Wayne Miller Darlene Wynne, Assistant Planning Director Jane Dooley Members of the public opportunity to address the Committee, if any Omm Approval of Previous Minutes Callaghan moves to approve the July 11, 2018 minutes as amended. Seconded by Sharp. The motion carries 3 -0 -3 with Mann, Alden -St. Pierre, and Sharp in favor, and Callaghan, McCrory and Brewster abstaining. Principal Items of Business Planning Board Request for Comments — OSRD Initial Review Application for off Thaxton Road & Grover Street (Parcel 95 -8) — applicant: Hickory Street Realty Trust Discussion was on required review by the OSRC of the Initial Review application for a proposed 4 -lot/4 -unit Open Space Residential Design (OSRD) subdivision off Thaxton Road and Grover Street, on the Wenham border. During the Initial Review, the Planning Board reviews a Yield Plan establishing the maximum number of lots permitted and then selects a preferred concept plan. The Committee discusses a subdivision under construction in Wenham, that includes emergency fire access from the " Thaxton stub" road in Beverly. This project would take access from that stub. The Committee notes the value of Grover Street as a scenic road and for its habitat. It reviews different plan proposals for the OSRD. Discussion ensues about costs associated with a conservation restriction (to preserve open space) and what entity would hold CR. Wynne will draft a letter and circulate to Committee for review. Open Space & Recreation Committee September 5, 2018 Meeting Minutes Page 2 of 3 Community Preservation Committee Mann describes two proposed open space projects where appraisals have been done. ECGA funded one of the appraisals (5.5 acres - two parcels) and will project manage the acquisition with the hope that CPA funds could be used for a portion of the cost. The second project is on the Bass River (27A) and the appraiser is reviewing what potential construction cost would be if a house could be constructed on the site. The CPC has discussed open space in recent meetings including protecting Bass River open space. A public hearing on October 4, 2018 on the upcoming CPA round and process will be held at the Beverly Golf and Tennis Club. Recreational Trails Grant Mann and Miller have developed a trail numbering scheme. Signs have been slightly revised to use same font as proposed for recreational identification signs. Review team for that project suggested removing the hiker icon. The Commission weighed in and expressed interest in keeping hiker icon. September 15th is a reporting deadline for the grant. Wynne met with the Mayor to review proposed sign locations. Discussion ensues about need to finalize location of signs relative to parking and neighborhood (i.e., trail kiosk on Dodge St. for Elnew trail versus Red Rock to trail system where there is bridge over swamp), sign numbering, and trail maps for kiosks. Greens Hill — Update on status A status update from City Solicitor was given where settlement agreement has been reached between resident and the City on all final documents which need to be filed and this has to go before City Council. Actions required for the City include taking down stone wall and installation of some buffer trees as well as a split rail fence along the Greens Hill trail entrance. Other Business & Updates OSRC Annual Report to City Council — Preparation for October presentation Wynne presents the draft annual report from the Committee, noting that last year they changed it from semi - annual to annual. Discussion ensues about edits and additions. Mann could possibly present the OSRC's annual report to the Council on October 1, 2018. Wynne will confirm date. Tall Tree Drive — dog waste Wynne notes Miller was planning to speak to property owner on the matter, but he is not present. Harbor / Waterfront Plan Update — upcoming open houses An open house is expected to occur in October. Discussion ensues about public access points along the City's harbor /waterfront (i.e., through Bass Haven Yacht Club property and at Obear Park). Open Space & Recreation Committee September 5, 2018 Meeting Minutes Page 3 of 3 Other Business Waring School Mann notes that the item was on the Conservation Commission agenda and fills in new members of the Committee. Discussion ensues on land encroachment by the Waring School on donated land to the City for open space and recreation on Standley Street. After several years a land swap deal to rectify the situation has not come to fruition. The next OSRC meeting will be held on October 3, 2018. Adjournment McCrory moves to adjourn at 8:53 p.m. Seconded by Callaghan. The motion carries 7 -0.