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09-20-18 CPC MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES COMMITTEE /COMMISSION: Community Preservation Committee SUBCOMMITTEE: DATE: September 20, 2018 LOCATION: Beverly City Hall, 191 Cabot Street MEMBERS PRESENT: Marilyn McCrory - Chair, Wendy Pearl - Vice Chair, Tom Bussone, Christy Edwards, John Hall, Nancy Marino, James Matz, Heather Richter MEMBERS ABSENT: Robert Buchsbaum OTHERS PRESENT: Amy Maxner, Bill Lowd - Beverly Golf & Tennis,- Kristin Carlson - Harborlight Community Partners RECORDER: Travis Lovett McCrory calls the meeting to order at 7:00pm. Kristin Carlson from Harborlight Community Partners introduces a project called Anchor Point, located at the corner of Sohier Road and Tozer Road. She said they are going through the permitting process now for 75 affordable housing units, and construction on this development will take place in two phases: the first phase will be constructing 38 housing units. The city has applied for a MassWorks grant to rework the intersection and offer better pedestrian access to the property. The next step in the process is applying for funding. She notes that Phase 1 will cost about $18.2 million, and it includes total development costs. They are seeking funding for the housing portion of the cost, not the Harborlight offices being constructed on site. There is a high percentage of housing (20 percent) set aside for homeless families. To be eligible for state funding, Harborlight Community Partners will need to submit a full grant application in February 2019. Marino asked if there are investors in Harborlight Community Partners. Carlson said they only have donors, in addition to obtaining both federal and state low income housing tax credits. Harborlight Community Partners can use tax credits, which become equity for the project and they try to work with Massachusetts Housing Company, and Institution for Savings will buy the tax credits. The federal credit total equity would be $6.7 million. The state credit equity would be over $2 million. The other sources of funds would be about $5 million in soft loans. Harborlight Community Partners would have a mortgage from the property to be paid by rents in the amount of about $3 million. The funding request for CPC would be $250,000 and another $250,000 from Beverly Housing Trust. Carlson asked about submitting grants off - cycle. Discussion ensues as to timing for the state and federal applications vs. the CPC Round 6 application cycle. Community Preservation Committee September 20, 2018 Meeting Minutes Pagel of 4 They would not need funding committed until February 2019. Full applications to the CPC are due on January 10, 2019. McCrory said the current cycle could work, but they would have to review the project and potentially make a decision at the January 2019 CPC meeting. Pearl said they would just accelerate the review, that it could fit the cycle. Pearl would like to know what other projects are coming in. Edwards said she wants to wait to see where they are with the project. Pearl suggested that the Beverly Housing Trust could possibly fund more money. Edwards said the CPC has criteria of approval in order for Harborlight Community Partners to apply out of cycle. McCrory's inclination is to have Harborlight Community Partners to complete the pre- application for November 1St and the CPC could then see if an out -of -cycle process is a better fit for the project. Administrative Business Round 4 - Extension of MOU - Beverly Golf and Tennis Club, Heating System Replacement Lowd said they could not shut the building down last winter during the cold spell so they were delayed in starting the heating system replacement project. He explains they are about three months into the process and want to extend the project but the MOU is due to expire. The project is still within the projected budget numbers. Bussone motions to extend the MOU until January 31, 2019. Edwards seconds the motion. The motion carries 7 -0 (Matz was not present at the time of the vote). Logistics for October 4, 2018 Public Hearing Lowd said he will give a tour of the Beverly Golf and Tennis facilities at 6:15pm on October 4th. He explains the room set up and logistics. Discussion ensues as to refreshments and McCrory said she really hopes to see 25 -30 people in attendance based on feedback at the Block Party. Lowd will work with BG &T kitchen staff to provide cheese, crackers, cookies, coffee and water and will bill the CPC for the food. Matz arrives at 7:35pm Hale Farm Landscape Rehab - MOU Extension Maxner said this was a Round 3 project, and they are requesting an extension to June 30, 2019. They would like to install all of the pathways at the same time and with winter upcoming shortly there won't be enough time to do all the work together. The Stn round project also includes pathways installation. Pearl said this makes sense. Edwards motions to extend the MOU to June 30, 2019. Pearl seconded the motion. The motion carries 8 -0. Community Preservation Committee September 20, 2018 Meeting Minutes Page 2 of 4 Review of CPA Fund Balance Update The estimated FY19 budget is included in the fund balances, Maxner said. The end of year fund balance is carried over to the next fiscal year, Maxner said. Administrative funds that are not used go back into the general fund. Members review the spreadsheet. Matz asked when the facility assessment report would be coming from Beverly Golf & Tennis Club. Maxner said the MOU is good for 18 months and they are preparing a RFP for the report now. Updates from Staff Maxner notes that CP -3 reporting for the Department of Revenue was completed before September 15, 2018. The FY19 budget will be reviewed at the Beverly City Council hearing on October 15, 2018. McCrory said she can go to the city council meeting if needed. Maxner reports the public hearing legal advertisement and the press release went out to the Beverly Citizen and Salem News. Edwards said the public hearing was not listed on the City of Beverly Web site, Maxner will be sure to update that. Beverly City Council members have received the announcement, Maxner said. Committee members asked Maxner to also reach out to BevCam. October 4, 2018 Public Hearing Agenda McCrory provides a copy of last year's public hearing agenda as a guide. Members agree on the following format for October 4th: 1. Public Tour of the Clubhouse 2. Welcome a. Introductions b. Purpose and Format of the Meeting c. All about the Community Preservation Act in Beverly d. Beverly CPA Successes to Date -A Brief Recap 3. Discussion: CPA Needs, Possibilities & Resources a. CPA Plan: Needs, Possibilities, and Resources in each CPA category: Open Space, Historic Preservation, Community Housing, Recreation b. Open Discussion, Public Input 4. How to Apply for CPA Funds a. Project Eligibility b. 2018 - 2019 Round 6 Application Schedule & Application Process c. Q &A with Potential Applicants 5. Wrap Up August 25, 2018 Block Party 6:15 — 6:45 7:00 — 7:30 7:30 — 8:00 8:00 — 8:30 8:30 — 8:40 Community Preservation Committee September 20, 2018 Meeting Minutes Page 3 of 4 Several committee members said the block party on August 25, 2018 was a great success. Richter said the new CPA signage created by John Hall made a huge difference in drawing people to the table for conversation. Marino noted that a vast majority of people stopping by were aware of what CPA was, and the glow sticks provided by Pearl were a hit and all were taken by the end of the night. CPA Plan Update McCrory said they could finalize the CPA Plan at the regularly scheduled meeting on Thursday, October 18. Maxner confirms that the recreation section will not include charts. Adjournment Bussone motions to adjourn the meeting. Marino seconds the motion. The motion carries 7 -0. The meeting adjourns at 9:OOpm. The next meeting is scheduled for Thursday, October 4, 2018 at 7:OOpm at the Beverly Golf & Tennis Club. There will be a public tour of the Beverly Golf & Tennis Club at 6:15pm on October 4, 2018. Community Preservation Committee September 20, 2018 Meeting Minutes Page 4 of 4