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1999-07-01 City of Beverly, Massachusetts Public Meeting Minutes Board: Council on Aging Subcommittee: Date: July 1, 1999 Place: Senior Community Center Board members present: Robert Marshall, Ellen M. Skryness, and Nancy M. Winter Board members absent: Susan AIbiero, Joseph Detorre, Joan Fairbank, Cynthia Montalbano, Kristine Splaine Others present: Leslee Breen, Director of the Council on Aging; Thomas Scully, Director of Community Services Recorder: Ellen M. Skryness The meeting was called to order at 1:34pm. Bob moved to accept the minutes, Ellen seconded and the motion carried. DIRECTOR' S REPORT: BUILDING USAGE f6r May was 4 Bingos; the Bingo Report was reviewed. FINANCIAL REPORT was discussed. Bob made a suggestion to list the coffee money separately. The miscellaneous is all covered but it is easier to understand when miscellaneous is broken into smaller categories. Ellen made a motion to approve the financial report and Bob seconded. The motion carried. LIPDATE - The request to the Mayor for Kathryn Bums to be a board replacement for Tom Saunders looks good. We are waiting for his approval. Leslee wanted the Board to know that an important part of her time and Sheila's time also is working with other organizations. They are on the Beverly Community Council Board and are working with Sen-Net, North Shore Elder Services and using COA as a referral source. Leslee is on a committee for EOEA that reviews their grants. MCOA is discussing the Senior Center Director Certification that is a heated subject and will probably be on the agenda for the October 2000 conference. They are also involved with internal programming and the strategic plan. COA BUDGET delayed. There is a Tuesday hearing. A strategic plan is required by all departments Tom Scully was congratulated by Peter Gilmore because all Community Services Departments have a Strategic Plan. COMMITTEE REPORTS - none. Do we want to revise our committees? A suggestion was made by Tom to recognize Peter Nuccio when he retires in October. The Communications Committee was discussed and it may not be worthwhile to keep it going. Communications are excellent now between the different groups. The group decided to continue the group. A suggestion was made to combine the Maintenance and Building Committees and call them the Property Committee or something similar and to name the Finance Committee the Finance and Fund Raising Committee. The standing committees are Property; Financial/Fundraising and Personnel Policies (training, certification, salaries, grievances). Tom will check on grievance procedures. Cynthia and Susan said on the phone that they would be on the Financial/Fundraising Committee. TRANSPORTATION COMMITTEE - involves policy, networking with other associations, increasing transportation; since there are no issues and things are running smoothly at the moment it can be made an Ad Hoc committee. In the past appointments and return rides were only accepted if the senior him/herself called for transportation. However it was decided that caregivers or others may call for individuals who find it difficult to call on their own. We will try this and see how it works. As long as people still show up for their appointments it should work out. NANCY IS ASSIGNING people to committees and they should call her if there are any problems. In the past Bob and Joe have gone to the Communications meetings and Joe has gone to the Friends meetings. Nancy will see if they will continue doing so. OLD BUSINESS: THE SENIOR OF THE YEAR nominations closed on June 30,1999. Twelve people were nominated. A Senior of the Year was chosen and Leslee will call that person. Nancy suggests that criteria be given to people for Senior of the Year 2000 to help them with nominations. Announcing, passing out forms and putting the ballot box in the luncheon area was also suggested. NEW BUSINESS: JULY 30 AUCTION - the rental fee was waived as the mayor and Dan Murphy are involved and they are doing fund raising for this community non-profit group. The $100 custodial fee still needs to be paid. THE TIME STUDY was passed out and discussed. There will be a board training in September at the Salem COA for COA Boards. It is tentatively scheduled for the third Tuesday. More information will follow. Bob made a motion to adjourn and Ellen seconded. The meeting ended at 2:45pm. The next meeting is TUESDAY, AUGUST 3, 1999.