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06-21-18 CPC MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES COMMITTEE /COMMISSION: Community Preservation Committee SUBCOMMITTEE: DATE: June 21, 2018 LOCATION: Beverly City Hall, 191 Cabot Street MEMBERS PRESENT: Wendy Pearl - Chair, Marilyn McCrory - Vice Chair, Robert Buchsbaum, Tom Bussone; Christy Edwards, John Hall, Nancy Marino, James Matz MEMBERS ABSENT: Heather Richter OTHERS PRESENT: Amy Maxner; Emily Hutchings RECORDER: Travis Lovett Pearl calls the meeting to order at 7:00pm. Hale House MOU Hutchings has requested to extend Hale House MOU to December 31, 2018. Goganian and Hutchings are working to organize a meeting with the Massachusetts Historic Commission. Pearl said she has not seen a good preservation restriction for landscape preservation. Bussone motions to extend the MOU on Hale House until December 31, 2018. McCrory seconds the motion. The motion carries 7 -0 (voted on prior to Buchsbaum's arrival). Other Business & Updates Buchsbaum arrives at 7:05pm. McCrory motions to expend funds from the CPC administrative account to order additional preservation signage. The motion carries 8 -0. CPA recaptured over $10,000 in funds from the Carriage House project due to additional grant funding, Maxner said. The playground equipment cost for Dane Street Beach was approximately $60,000. Friends of Dane Street Beach raised over $93,000 for the project. The pavilion project at Obear Park was completed under budget and the CPA saved $2,300. Matz mentioned that there is a hole two feet deep at Vittori Park and he said it was a potential safety hazard. Marino said the storms really decimated the beaches and parks. Community Preservation Committee June 21, 2018 Meeting Minutes Pagel of 4 Meeting Minutes - May 17, 2018 McCrory said she would not be at meeting in July 2018. Matz motions to approve the May 17, 2018 meeting minutes with amended language about CPA signage. Bussone seconds the motion. The motion carries 7 -0 with Pearl abstaining from voting. Round 6 CPC Funding Schedule Maxner said all Round 5 projects that were submitted for approval by the CPC were approved by the city council. Pearl said there was one vote against the Beverly Golf and Tennis project and she said there was a lot of discussion related to the project. Pearl said they went into an executive session and voted later. Pearl recommended opening Beverly Golf and Tennis facilities at 6pm on the Round 6 CPC kickoff date for an open house with a public tour and have the Round 6 CPC kickoff meeting start at 7pm. Matz hopes that there is enough public interest to see how the property could generate revenue. Matz said right now the property just can't sustain itself. The committee will review applications and make decisions by mid -April 2019. Pearl said the flow chart should indicate that the CPC will begin deliberation on pre -apps on November 15. Bussone recommended moving up the December meeting date. McCrory asked Maxner to draft a press release about the CPA application process. Pre - applications are due on November 1, 2018. Block Party - August 25, 2018 Committee members will be available at the Beverly Block Party to answer questions about the CPA application process. Pearl recommends developing a handout for the party, which is scheduled for August 25, 2018. Maxner recommends setting up table shifts for committee members during the block party. Bussone said he would be away. McCrory and Hall said they would work the early shift. Matz said he could work a later shift. Bussone recommended organizing a raffle. Edwards asked for ways to use the raffle to solicit community ideas. Bussone said they could set up a suggestion box. Pearl suggested giving out glow sticks. Pearl asked about producing a calendar with CPA projects as a giveaway. Pearl, Edwards, Hall, Pearl, McCrory, Matz, and Maxner can make it to the party. Marino will bring big bowls and three wooden chairs. Hall will bring a banner. Maxner will print posters and Pearl said they could coordinate details over email about which images represent each preservation category for the poster design created by Hall. Community Preservation Committee June 21, 2018 Meeting Minutes Page 2 of 4 Maxner said a second poster with a map of the city with highlighted projects would be useful. Hall suggests that the poster could be used to make post cards highlighting project recipient and the amount of funding provided. Buchsbaum said he would like to see a big map of projects funded. CPA Plan Updates Marino said she has gotten some updates from the Recreation Committee and she is going to review language with them. Bussone said the Housing Authority isn't going to object to much, but he said he would mention it at the meeting on June 28t' . Pearl suggested to have Clausen provide an update on the Beverly Housing Trust. Bussone said the housing section needs an introduction. Pearl asked if there was a deadline on the plan. McCrory said it would be ideal to have the plan ready for review at the public hearing in the fall. CPA Project Signage Maxner said she does not have much of an update from the city signage committee. Park signs and beach signs will have a particular look and feel. Maxner said they are developing policies for consistent signage throughout the city. Maxner would like to see the CPC finalize language. Maxner said she could add placeholder language to the MOUs for Round S. "CPA Funds at Work" and "This project received funding assistance from the Citizens of Beverly through the Community Preservation Act" are two statements that resonated most with the CPC members. Pearl said they should propose two different sized signs: one for buildings and one for sites. Pearl asked if they should say that recognition language is required. Edwards said the applicant could propose signage for approval. Pearl said the application language should be amended to include signage specifications. Other Business Pearl said they would normally elect a Chair and a Vice Chair for the CPC. Pearl said she would be happy to support McCrory as Chair and would be willing to serve as Vice Chair. Maxner contacts the Chair and Vice Chair when there are questions about specific matters. Buchsbaum said the Chair addresses the City Council. Pearl nominates McCrory as Chair of the CPC for a one -year term until July 2019. Bussone seconds the motion. The motion carries 7 -0 (with McCrory abstaining from voting). Bussone nominates Pearl as Vice Chair for a one -year term until July 2019. Marino seconds the motion. The motion carries 8 -0. Adjournment Community Preservation Committee June 21, 2018 Meeting Minutes Page 3 of 4 Bussone motions to adjourn the meeting. Pearl seconds the motion. The motion carries 8- 0. The meeting adjourns at 8:35 pm. There is no meeting in July 2018. The next meeting is August 16, 2018 at 7:00pm in Beverly City Hall. Community Preservation Committee June 21, 2018 Meeting Minutes Page 4 of 4