June MinutesBeverly Council on Aging Board of Directors
Meeting Minutes
Date: June 5, 2018
Place: Beverly Council on Aging Senior Community Center
Members Present: Claire -Marie Hart, Bob Hobbs, Jessica Wistran, Esquire, Annie Horrigan,
Susan Feeney
Staff Present: Mary Ann Holak, BCOA Director; Jessica Waggett , BCOA Assistant Director
Meeting Galled to Order: 2:30pm Claire -Marie Hart, Co- Chairperson
Secretary's Report:
Minutes accepted as written with the following changes: Date of UMASS Boston presentation
occurred on May 8, not May 2 as reported; that meeting was called to order at 2:30prn, not 12pm
as noted
Director's Report
Building Concerns and Usage
Garden Club Plant Sale held on May 19, went very well
Public Hearing scheduled for June 7 at 6:30pm was cancelled; await
rescheduling date
Gale Associates Report to be discussed at June 20 meeting
Administration and Finance
Y1 1) Budget - Reviewed
FY '19 I3udget Presentation to City Council at City Hall to be rescheduled
Formula Grant recently approved by legislature; increases available
FY `19 funds for 8,189 city seniors from $9.70 /senior to $11 /senior plus adds an additional
$ llsenior to the Elder Mental Health Fund
Strategic Planning session set for June 12 from 11:30am to 4pm at
Carriage House at Lynch Park
Programs and Events
Girl Scout Tea with Seniors is scheduled for June 7
NCOA Aging Mastery Program graduation scheduled for June 14
Program completed by sixteen (16) seniors
Honoring Choices - training and upcoming event Pizza and Proxy
scheduled for June 21
Healthy Brain Expo was very well received; approximately 100 guests
Memorial Day Program with Singing Trooper on May 29 - attendance at capacity, very
successful entertainment and luncheon
Strategic Planning session set for June 12 from 11:30am to 4pm at
Carriage House at Lynch Park; members present encouraged Director
to invite Mayor and City Council to attend final session of meeting for
su nmation
Rabies Clinic scheduled for June 14
World Elder Abuse Awareness Day on June 15, gam to noon at City Hall;
All are encouraged to stop by and hold a sign supporting program
Shredding Day occurred on June 2 with 201 cars dropping off papers to be shredded
Senior Day in the Park scheduled for August 2; staff and volunteers coordinating this major
annual event; Patti Rice presented Board members with sample of gift to be given to 500 Seniors
at event
Meetings /Activities /Clients
At Risk Task force to meet Friday, June 8
Clients of Concern - Prior concern addressed without recurrence to date
Personnel Updates
Bus Driver is still out on unpaid leave; temporary driver to fill in starting June 25
Transportation Staff - annual' training scheduled for April, May, June
Leanna Johnson to fill the seasonal position of Activities Assistant, working
primarily with Patti Rice, Activities Coordinator
Still no word on First Jobs student for the summer
Committee Reports
Schol4ars1iip - No meeting today
Awards - Senior of the Year nomination forms were included in May Newsletter; 5 nominations
received to date; final date for submitting nominees is June 8; the Awards Committee will meet
Monday, June 18, at I Oam to determine review all nominations and prepare for voting at next
Board meeting.
Old Business
Center received funding to hire consultant Bernadette Orr to help develop a
Strategic Plan from the Needs Assessment data; all members received copies; encouraged to
review report, especially the needs summation, and prioritize needs in anticipation of upcoming
Strategic Planning Session
L!nfinished Business
It was noted that the Strategic Plan, although quite comprehensive, did not specifically address
needs of the LGBTQ community; this issue will be raised at upcoming Strategic Planning
Session
Grant proposal to Mass DOT for new vehicle due this month
New Business
Policy regarding politicians seeking citizen signatures at the Senior
Center was reviewed and approved as written
Announcements
Board member, Annie Horrigan, is nearing completion of another three (3) year term;
replacement will be sought as Annie declines reappointment; many thanks to Ms. Horrigan for
her years of service
Adjournment - 3:25pm
Bate of Next Meeting June 26, 2018 at 2:30pm
Respectfully Submitted Susan I Feeney, Member
Beverly Council on Aging Board of Directors
Meeting Minutes
Date:
Place:
Members Present:
Staff Present:
Meeting Called to Order
Secretary's Report
Minutes:
Director's Report:
June 26, 2018
Beverly Council on Aging Senior Community Center
Bob Hobbs, Cynthia Montalbano, Claire -Marie Hart,
Jessica Wistran, Esquire, Susan Feeney
MaryAnn Holak
2.40 p.m. Claire -Marie Co- Chairperson
Minutes from the June 5, 2018 meeting will be approved at the
August 7, 2018 meeting
Administration and Finance
Programs and Events
Community Meeting will take place on the disposition of Briscoe
in the main hall at 6:30 pm this evening. Mary Ann discussed her
"Wish List" for space at Briscoe with the board. Mary Ann will be
unable to attend, board member Susan Feeney will be attending the
meeting noting some of the items from the Directors "Wish List."
Last day of Kiosk sponsored by GLSS and Seniorcare will be on
June 28 as the 5 year funding cycle has ended.
The Mobile Food Market which was so well attended and a great
success will end its run on June 28 as funding as Bootstraps has
not been able to identify a source of funding to continue.
The YTD Budget — FY' 18 year end will be reviewed at the August
Board Meeting.
Rabies Clinic was held on June 14 in collaboration with the
Animal Control Officer for the city
World Elder Abuse Awareness Day Held on June 15 at City Hall
green. Well attended and organized by the police dept. and
Seniorcare, Inc.
Meetings /Activities /Clients
Personnel Updates
Committees:
Scholarships
Awards
Old Business
Ncti� rosiness
Adjournment
Respectfully Submitted
A discussion was held on Client of Concern and how staff are
helping
Strategic Planning — upcoming staff meeting to take place on
July 11"' from 10 to noon. An invitation to attend the meeting was
extended to the Mayor and the BOD.
Bus driver is still out on leave.
Substitute driver starts on June 26th.
Three were approved. 1) Partial funding for tires, 2) Fridge repairs,
and 3) Partial funding for a trip
Committee presented nominations for discussion by the full board
to vote for "Senior of the Year ".
Patti Rice attended the BOD meeting with work schedules for
Board Member volunteers for Senior Day in the Park.
Senior of the Year was selected
Nominations: Slate of Officers for the BOD was offered and will
be voted on at the August 7 meeting.
Board President - Claire Marie Hart
Co Chair- Bob Hobbs
Secretary- Cynthia Montalbano
3:30 pin
Cynthia A. Montalbano, Secretary
Next Meeting: August 7, 2018 at 2:30p.m.