05-17-18 CPC MinutesCITY OF BEVERLY
PUBLIC MEETING MINUTES
COMMITTEE /COMMISSION: Community Preservation Committee
SUBCOMMITTEE:
DATE: May 17, 2018
LOCATION: Beverly City Hall, 191 Cabot Street
MEMBERS PRESENT: Tom Bussone, Nancy Marino, Heather Richter, John Hall,
Marilyn McCrory, James Matz, Christy Edwards, Robert
Buchsbaum
MEMBERS ABSENT: Wendy Pearl
OTHERS PRESENT: Amy Maxner - Environmental Planner; Emily Hutchings
- Associate Planner
RECORDER: Travis Lovett
McCrory calls the meeting to order at 7:00pm.
Powder House Restoration Proiect. 113 -8 - reauest to amend MOU
Hutchings explains that the cost for the Powder House restoration is more than anticipated.
The project is over $60,000 more than what the CPC funding would be able to complete.
They are in the process of doing a property survey. She notes that MOU allows for up to
$25,000 for non - construction purposes. The City would like to hire a consultant to apply
for the national register status; which would enable the City to apply for Massachusetts
Historic Commission grant funds to help supplement project cost overages. Hutchings
notes this registration process would cost between $5,000 and $6,000 and asks if the MOU
could be amended to allow some of the $25,000 to be applied to this application process.
Members review the MOU and elements of the project listed for CPA funding. Maxner said
that aside from non - construction related items, the MOU only funded the high priority
items in the application. Discussion ensues as to whether the MHC application process is
akin to other non - construction related tasks, with Bussone noting this seems like a logical
step in the preservation process. Members agree that amending the MOU is not necessary
as registering the Powder House is non - construction related that further protects the
building.
Bussone motions to allow the City to use a portion of the $25,000 non - construction funds
to apply for national register status with MHC. Seconded by Matz. The motion carries 8 -0.
Approval of Minutes
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May 17, 2018 Meeting Minutes
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Members review the draft April 12, 2018 meeting minutes and offer edits.
Bussone moves to approve the minutes as amended. Marino seconds the motion. The
motion carries 8 -0.
Round 5 Recommendations to Citv Council
McCrory notes that she cannot attend but Wendy Pearl will be present at the City Council
Meeting at the May 21, 2018 meeting, at 7:45pm for the Round 5 project recommendations
hearing. A few other CPC members note they will be attending this meeting as well.
CPA Plan Updates
McCrory encourages the CPC members to review the plan each year as it should remain up
to date and relevant. Matz said the writing is excellent within the plan, but the tables are
busy. Discussion ensues as to whether the CPC's adoption of the other entities priorities as
its own, with Bussone noting that CPC's acceptance of the plan may translate to CPC's
endorsing housing priorities and open space priorities, etc. Bussone asked if the CPC would
be getting involved in policy or become involved in implementation of strategies. McCrory
said the plan provides guidance and direction for those using the plan. Maxner said she
does not think the CPC needs to take an official stand either way, noting that the plan is a
conglomeration of the other plans developed by the City and various entities that carry out
strategies. Bussone said if this is a city plan, he accepts it, but if it's a CPC plan, he finds
some of the language problematic and would want to see some disclaimer language.
Discussion ensues as to the Recreation section of the Plan, McCrory said she isn't sure they
need a whole inventory of playgrounds and recreation governed lands. Edwards said the
recreation department is the only section that doesn't have a plan per say. Marino will
update this section and remove the inventory tables, and add language around needs.
Edwards said it would be fine to state recreational needs in the plan. Marino said the bullet
points could be condensed to show what has been funded by CPC.
McCrory said she will work on the open space language and bring it to the Open Space &
Recreation Committee meeting in June. Buchsbaum said he will bring this to the Beverly
Conservation Commission for review.
McCrory said it might be helpful to include pictures of CPC funded projects in the historic
section of the plan. Marino would like to add pictures of the playgrounds that have been
funded. All plan edits should be sent to Maxner. Bussone agrees to update the housing
section, with Maxner agreeing to check in with Aaron Clausen with regard to the Housing
Trust. Pearl would be best to work on the historic preservation section. McCrory and
Buchsbaum are working on the open space section.
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May 17, 2018 Meeting Minutes
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Round 6 Application Cycle: Thoughts on the 2018 -2019 Calendar
McCrory turns attention to drafting the Round 6 application schedule.
Discussion ensues as to making public hearing and funding cycle notices available earlier to
the Beverly Patch, Salem News, Boston Globe North, and Beverly Citizen. General
discussion ensues as to better efforts for PR and visibility. Members agree that perhaps
holding the public hearing at the Beverly Golf & Tennis Clubhouse that starts with a tour of
the building would be a great draw.
Discussion ensues as to manning a CPA table at Arts Fest. Hall is willing to work on
graphics or posters to highlight CPA funded projects. Maxner agrees to check in with
Beverly Main Streets on the logistics for a table at Arts Fest.
Members discuss a schedule for Round 6 application cycle and tentatively agree on the
following:
• Annual Public Hearing - October 4, 2018
• Pre -Apps due - November 1, 2018
• Eligibility announcement and application invite - December 3, 2018
• Full Apps due - January 10, 2019
• Maxner to figure out HDC application deadlines for historic projects
• Due diligence January - March 2019
• Recommendations to City Council Mid -April
CPA Signage
Maxner said the City's signage subcommittee is working to develop a particular style, font,
and color for all city park and beach signs. She said there is also an ongoing effort to
develop policy to help guide process in approving other types of signage in the City. Maxner
said there should be CPA language uniformity, but every project is so different, so one sign
size /style might not fit every project. McCrory asks to confirm if there is a signage
requirement in the MOU template for project agreements to indicate "community
preservation funds at work. Maxner states there is.
Matz offers to work on language to circulate for various CPA project signage. Larger
projects will have more permanent signage, McCrory said. The applicant can suggest what
signage would look like. Bussone said there's a need for two types of signs: a sign for an
ongoing project and a permanent sign after the completion of the project.
Agenda for tune 21, 2018 Meeting
• Round 6 Schedule - finalize
• Art Fest Table - logistics & graphics
• CPA Plan Updates
• Follow up on Round 5 Council approvals
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• Status update on current projects and MOD's
McCrory said the CPC should review the Carriage House report at some point. Matz asked
about having a short presentation from the Planning Department on this report, members
agree this could be an agenda item later in the summer.
Adjournment
Bussone motions to adjourn the meeting. Matz seconds the motion. The motion carries 8 -0.
The meeting adjourns at 9:00 pm. The next meeting is June 21, 2018 at 7:OOpm in Beverly
City Hall.
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May 17, 2018 Meeting Minutes
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