1999-08-03City of Beverly, Massachusetts
Public Meeting Minutes
Board: Council on Aging
Subcommittee:
Date: August 3, 1999
Place: Senior Community Center
Board members present: Joseph A. Dettorre, Susan M. Albiero, Robert Marshall, Ellen M.
Skryness, Kristine M. Splaine, Cynthia Montalbano and Nancy M. Winter
Board members absent: Joan Fairbanks
Others present: Leslee Breen, Director of the Council on Aging
Recorder: Ellen M. Skryness
The meeting was called to order at 1:30pm. The July Minutes were discussed and reviewed. Joe
made a motion to approve the minutes, seconded by Ellen. The motion carried.
DIRECTOR' S REPORT:
BUILDING USAGE for July was 4 Bingos, the Bingo Report was reviewed. Bingo is doing very
well. A pilot program is in process for dancing for June, July and August. It is $5 for pizza,
dessert, coffee or tonic and a DJ for line and ballroom dancing. Fifty to fifty five people have
been showing up. The DJ charges $125 until August, after this pilot program it will be $150.
The pizza costs approximately $138 and the drinks and cookies are nominal. It is 5:30-8:30pm
FINANCIAL REPORT was discussed. There are two financial reports because one is the start of
the new fiscal year. Susan made a motion to approve the financial report, seconded by Kris, the
motion carded.
LIPDATE - The board of directors terms and subcommittees were passed out and discussed. Joe
Dettorre was added to the Property/Building committee. We are still waiting to hear from the
Mayor on our replacement request for Tom Saunders. COA received the entire budget from the
City Council. Kiwanis is seeking rakes and other materials needed for a COA/Kiwanis project for
a clean up day for Seniors and minor home repairs on September 23. People must limit the
request to 5 things listed in order of priority. It is for seniors over 60 who own their own home
or condo or the disabled, and they must be Beverly residents.
COA OUTREACH has increased 65% during the past 8 months. Catherine Tinsley's last day will
be September 7. This transportation position has been advertised as a full time position.
(Catherine has gone back to school)
COMMITTEE REPORTS:
Communications Committee reported by Bob Marshall is that the food trays will be cleaned more
often, once a week minimum. The Nutrition Site Coordinator from Senior Care (25 hour position)
is responsible for the trays. As of July 1 Leslee will have daily supervision of the Senior Care
person. Joe reported that Gordon still wants to clean the kitchen.
OLD BUSINESS:
New statistical software is being used for the Emergency Contact Forms. Joan Fairbank is the
only one not done. The committee assignments were approved. There is a board training on
Wednesday, September 15, 5-Spm, which includes dinner at the Salem COA on Broad Street.
Linda Elworthy is the Director. The training is done by the Executive Office of Elder Affairs.
Salem, Beve~y and Gloucester COA Boards will be involved.
NEW BUSINESS:
FUNDRAISER- Saturday, October 23, 6:30-1 l:30pm, dinner and dancing with a DJ, raffles,
costumes and a cash bar.
Leslee has noticed that one or two groups have not appeared to have a professional bartender.
The board needs to address this because all licensed professional bartenders have liability and if
groups don't have a bartender it can be problematic. The discussion following included having
working relationships with licensed bartenders who would be able to do COA functions. Sue
Albiero made a motion to amend the current rental policy to include a security deposit and to
have our own professional bartenders at functions with alcohol. People will be given a list of
bartenders to contract with when having a function in our hall. Ellen seconded the motion. The
motion carried.
The strategic plan for the next year has been completed. The goal is to enhance our goals and
objectives. The board should be prepared to discuss things we would like to add to the strategic
plan at the September meeting.
Our charter says the we are here to serve the residents of Beverly and this year residents were
given first priority at Senior Day in the Park and they are given priority at the Senior Soiree.
Sometimes people from other cities complain. The board as a whole expressed that our center is
open to everyone and Beverly residents should have first priority.
Peter needs Bingo volunteers, 4-10pm on Wednesdays. Call Peter or Leslee if anyone can
volunteer. Our Bingo is the most successful non smoking Bingo in the state. Susan proposed a
fundraising sub committee meeting. Cynthia made a motion to approve the sale of alcohol for our
Halloween Fundraiser and Ellen seconded. Bob made a motion to approve the use of the Senior
Center as a disaster center for Red Cross and Civil Defense and Kris seconded. The motion
carried.
Bob made a motion to adjourn and Joe seconded. The meeting adjourned at 2:50pro
The next Board meeting will be Tuesday, September 7. The Fundraising subcommittee, Susan
Albiero, Ellen Skryness and Cynthia Montalbano will meet after the Board meeting.