01-18-18 CPC MinutesCITY OF BEVERLY
PUBLIC MEETING MINUTES
COMMITTEE /COMMIS SION
SUBCOMMITTEE:
DATE:
LOCATION:
Community Preservation Committee
January 18, 2018
Beverly City Hall, 191 Cabot Street
MEMBERS PRESENT: Wendy Pearl — Chair, Marilyn McCrory — Vice - Chair,
Robert Buchsbaum, John Hall, Nancy Marino, Heather
Richter
MEMBERS ABSENT: Thomas Bussone 11, James Matz, Christy Edwards
OTHERS PRESENT: Amy Maxner — Environmental Planner, Emily Hutchings —
Associate Planner; Bruce Doig — Beverly Parks and
Recreation
RECORDER: Travis Lovett
Pearl calls the meeting to order at 7:00pm., noting they will begin with administrative business
as there is no one present for the 15 minute Q &A period.
Administrative Business
GAR Hall Front Facade Restoration — Request for MOU Amendment
Hutchings said they are looking to include the design of the side facades (from Phase 2) into
Phase 1. Hutchings expects that this will save $10,000 to $15,000 to make this move. Maxner
said the MOU allowed for up to $60,000 for design services of the front facade. Hutchings
expects the total design to cost between $45,000 and $50,000 to include the design of the side
facades.
Richter moves to amend the MOU to include Phase 2 of the side facade design. The motion was
seconded by Hall. The motion carries 6 -0.
Vittori Park Play Structure — MOU Extension Request
Doig states the Recreation Department will be replacing a section of playground at Balch
Playground and they are working to purchase new play structures at Vittori Park and Colgate
Park. Doig is hoping to start all three project installations in March and hopes to have everything
complete by the end of April. The Vittori Park MOU expired on January 9 Pearl asks for an
update on Cove tennis court and Oak Heights projects. Doig states the Cove tennis court
estimates were much higher than expected so he has decided to let that MOU expire and perhaps
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January 18, 2018 Meeting Minutes
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reapply at some point. He notes that the Oak Heights project is completed and he will be
submitting reimbursement paperwork shortly.
Marino motions to extend the MOU until June 30, 2018. Buchsbaum seconds. The motion
carries 6 -0.
Doig notes the Land and Water Conservation grant application for Pete's Park is being passed to
the National Parks Service.
Discussion ensues as to process for expiring MOU's and responsible party for keeping track.
Buchsbaum recommended making it the responsibility of the recipient to keep track of MOU
expiration. He suggests the following language: "The grantee is responsible for requesting an
extension 30 days prior to the expiration date. After the expiration date, unspent money would
be returned to the CPA funds." Members agree to this change in language for MOD's going
forward.
Expenditure Approval
Maxner states the CPC's CPA Coalition membership dues of $2,875 are due.
McCrory motions to approve the expenditure of $2,875 for 2018 Coalition membership.
Buchsbaum seconds the motion. The vote carries 6 -0.
Approval of Minutes
McCrory motions to approve the November 16, 2017 minutes as amended. Marino seconds the
motion. The motion carries 4 -0 -2 with Pearl and Hall abstaining from voting.
Buchsbaum motions to approve the December 14, 2017 minutes as amended Marino seconds
the motion. The motion carries 5 -0 -1 with Pearl abstaining from voting.
CPA Signage
Maxner explains City officials are trying to develop a more unifying brand for signage
throughout the City and she just became aware of this effort in the last couple days. Hall
provides examples of other communities' CPA signage for review. Discussion ensues as to
permanent CPA acknowledgement signage and preferred design, font, color and size. With
members agreeing that the Lexington signage is most attractive, provided it is project
appropriate.
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Round 5 Project Review and Rating Scores
Members review the scoring and totals for each Round 5 project. Pearl notes that of the project
scores, Harborlight Community Partners was well received by committee members, with the
Beverly Golf and Tennis application receiving the low score.
Pearl said the overall budget is about $800,000 and roughly $80,000 has to be committed to open
space category. Marino said it looks like there is about $1.7 million available from funds in past
years. Pearl said the total ask from applicants this year is about $1.3 million. Pearl was happy to
see support letters for each project. Maxner suggests that the CPC review highest to lowest
scored projects and develop a set of questions for Q &A with the applicants at future meeting.
Harborlight Hard Street
Members review the project and the following questions are formulated:
• What is the status of all grant applications
• How secure are the other sources of funding for this project
• If other sources of funding do not come through, what is the back -up plan
• Applicant should clarify whether local preference will be given to Beverly residents
• Applicant should clarify the term of affordability restriction — the application mentions
both permanent and 30 -year
• Applicant should demonstrate to the project's alignment with the Beverly Housing Plan
YMCA Cabot Housing
Discussion ensues as to member's thoughts on the project. Hall said he heard the project is a bit
complicated. Marino said she was impressed by the emphasis on a preference for supporting
local residents. She was also impressed by setting aside a certain number of units for people
with disabilities that included on -site management. The committee would also like to get
feedback from Tom Bussone, given his knowledge about housing. Members review the project
and the following questions are formulated:
• One of the CPC's evaluation criteria tries to ensure that implementation of the project
under the selected category(s) does not adversely impact other category(s) — considering
that the Cabot Y is an historic building, the CPC would like to know how /who will
oversee the historic design specifications during construction to comply with the
Secretary of the Interior's Standards.
• How secure are the other sources of funding
• If other sources of funding do not come through, what is the back -up plan
• Applicant should demonstrate the project's alignment with the Beverly Housing Plan
• Long -term affordability — the application talks about a minimum of 50 years. What
mechanism beyond that would ensure affordability
• Applicant to clarify whether Beverly residents will receive local preference
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GAR Hall
Pearl notes they have scaled back the project phases. State funds won't be available until July 1,
2018, Pearl said. Marino didn't see any in -kind services or matching funds, specifically from the
City. Pearl said the scope of the project had to be reviewed by the Beverly Historic District
Commission. Discussion ensues and members formulate the following questions:
• The State $50K dedicated to this building — in which phase will it be used and when will
it be available
• How /Who will oversee that the Secretary of the Interior Standards are complied with
• Who will manage the building and what is the ultimate use or programing for it, how
long will Municipal Inspections stay there
• Is there any thoughts about a business plan to raise funds through programming
• Has the idea been discussed about a budget for long -term maintenance and preservation
of the building /historic features
• Could you provide an update on efforts to place the building on the historic register
• Could you elaborate on capacity and qualifications of City personnel who will be
overseeing construction
• Why has ADA compliance of the ramp not been addressed previously
Beverly Cites
Maxner reminds the members the City Clerk is asking for $59,000, $9,000 of which was left
over from the previous Round 3 as the MOU expired. Members review the project and
formulate the following questions:
• Please update support letters
• In the application Kofile's estimate is at $31K + / -, what will the rest of the CPA money go
towards?
• The application mentioned that Kofile has only so much capacity to take on work — can
they absorb /perform $75K of work for the year that the MOU would be valid?
• Does the Clerk anticipate making municipal documents available via on -line access
Pearl said they will ask all four applicants to come to the next meeting with designated time slots
of the agenda. Maxner will get the fund balance sheet updated for the next meeting.
Adjournment
Richter motions to adjourn the meeting at 9:05 pm. Marino seconds the motion. The motion
carries 6 -0. The next CPC meeting will be held at Beverly City Hall on February 15, 2018 at
7:00pm.
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