December 2017 Board MinutesBeverly Council on Aging Board of Directors
Meeting Minutes
Date: December 5, 2017
Place: Beverly Council on Aging Senior Community Center
Members Present: Bob Hobbs, Claire -Marie Hart, Jessica Wistran, Esquire
Staff Present: MaryAnn Holak, Jessica Waggett
Guest Present: Sara Barnum, Nurse from Beverly Hospital
Meeting Called to Order: 2:40 pm by Claire -Marie Hart, Co- chairperson
Welcome
Claire -Marie Hart would like to start with thanks to MaryAnn and staff for 25 Anniversary
success, each event was so well done.
Secretary's Report
November notes accepted as written.
Director's Report
Building Concerns and Usage
Police Dept. annual family Christmas Party on Dec 1st and 2nd
Police City Advisory Committee Meeting- Chip received overtime
Planning Department- Chip received overtime
Recreation Department using building Mon & Wed through mid - December
Friendly Garden Club donated 2 wreaths and donated 2 tickets to their event
MaryAnn followed up with Mike Collins, DPS, regarding the Gale Associates report as we will
need this should there be any capital expense requests needed. Mr. Collins will follow up
Administration and Finance
All Budgets discussed
City General Fund- Longevity checks went out.
Vehicle maintenance is a line item to watch as costs of repairs increase as vehicles age.
Elder Affairs /Formula Grant- funding per senior reduced from $1Opp to $9.70pp. We have not
yet received funds for this fiscal year. 5K for UMass survey will come out of this budget.
Enterprise Fund- to date we have 38.9% of revenue expected. 26K in Revenue/ 32.6K in
Expenses. In past years we have had Bryant Ayles, Finance, come to a Board meeting to review
free cash available in this fund.
Programs and Events
Breakfast Club is here 12/14
12/14 Senior Holiday Party
12/12 @ 10am Briscoe Band preforming, new music director
12/13 Coffee Hour with Library Director
Wrapped up Silver Anniversary Events- 5 in total
• Open House- 200+ guests, demos of each exercise class
• Veteran's Breakfast- 100+ guests, breakfast prepared by chefs from RiverBend in
Ipswich
o Wall of Fame- great coverage in Salem News
o Thanksgiving Lunch Party
o Singing Trooper - approx. 180 attendees. Wine and hors d'oeuvres, Mayor and
Chief of Staff attended. Phil Cormier from Bev Hospital attended.
12/5 Volunteer Appreciation breakfast with 100+ volunteers, music and all volunteers received a
25 anniversary star
Outreach working on Holiday Baskets, donations and cards to seniors that lost a spouse this year.
o Donations collected at Center, City Hall, Library and Community Partners.
Leaf raking for fall finished- about 45 yards done
Photo Voice project- photos now in display in main hallway
Senior Soiree- tickets going fast, $15. Music with Ray Novak, catered meal.
Meetings /Activities /Clients
12/13 staff training on ADL and IADLs. Facilitated by Element Care staff.
12/6 At Risk Senior Taskforce Meeting- Continue to discuss confidentiality piece, waiting on
response from City attorney.
Bootstraps received grant to run Mobile Food Market at Center Jan — June, every other week.
Starting sign ups now.
CHNA has new grant cycle- community meeting on funding 12/14. Jessica attending. Will invite
City's new grant manager to go with her.
Requested to change January Board meeting from 1/ 2 to 1/9. All in agreement.
Personnel Updates
Blair Smith, Social Worker, started on 11 /14
MaryAnn on vacation 12/19 -1/2
Staff training on 12/13
Committee Reports
Award Committee- Great work with the Wall of Fame. Not able to get a matching plaque for
the nameplates for awardees. MaryAnn is following up with other trophy stores. Pictures of
awardees will also go up on the wall. Remise about not putting Briscoe on Wall of Fame, given
the long history of partnership with the Center.
Bob Hobbs made a motion to add Briscoe Middle School to the Wall of Fame. All in favor.
Scholarship Committee- No scholarships to review this month.
Unfinished Business
UMass finished survey data collection for Community Assessment. 27% response rate. Draft
report will be sent to BCOA on 1/2/18. MaryAnn will send to the Board for their review and
make comments, suggestions, and changes. UMass will do two community presentations of final
findings- need to decide for which audiences, when and where.
New Business
Jessica Wistran made a motion to invite Bryant Ayles, Finance, to the February Board meeting to
discuss the Enterprise Fund and `free cash'. All in favor.
Announcements
Happy birthday to Ms. Hart!
Meeting adjourned at 3:25 pm
Next Meeting will be Tuesday January 9 1h 2018 2:30 pm
Respectfully Submitted by:
Jessica Waggett, Assistant Director (filling in for Cynthia Montalbano, Secretary)