October 2 2017 minutesBeverly Council on Aging Board of Directors
Meeting Minutes
Date October 3, 2017
Place: Beverly Council on Aging Senior Community Center
Members Present: Bob Hobbs, Claire -Marie Hart, Cynthia Montalbano
Staff Present: MaryAnn Holak
Meeting Called to Order: 2:35 pm by Claire -Marie Hart, Co- Chairperson
Secretary's Report
September minutes accepted as written.
Director's Report
Building Concerns and Usage
• The building Dept. has a job request from the center to prune the maple
tree on the corner of the BCOA building.
• Brendan is filling in for Chip Palmer while he is on vacation.
• The Planning Dept. will be using the building in October. Chip will cover the date.
• Monday & Wednesday evenings October - December the Recreation Dept. will be using
the building.
• On October Y all smoke detectors and fire extinguishers in the building were tested.
• October 17 a Flu Clinic was held in the building.
Administration and Finance
Mary Ann distributed and discussed the Executive Office of Elder Affairs eight page Annual
Report with the Board. Page two of the report focuses on the many services provided by the
BCOA.
The FY' 18 budget expenditure was reviewed with the board.
Programs and Events
Another Great BBQ was held at the Center, sponsored by the Electric Insurance Company.
Thirty people were in attendance to have coffee with Mayor Cahill. Some discussions were
around growing up in Beverly.
We have experienced great enthusiasm and feedback from participants of the Aging Mastery
program. The participants of this program will graduate on October 12
November 2n from 3 to 6 pm, the center will be celebrating 25 years of service to the senior
community at our current location with an Open House highlighting our varied programs.
Photo Voice Project is underway with Amy and Jessica.
Breakfast Club will have its first meeting on October 12
Coffee Hour will take place with Fire Chief on October 18 th .
Halloween Party will be held on October 19 come in costume, there will be music
and dancing lunch will be served. Tickets are $5.00.
Greg will be attending a Health Fair on Saturday, October 14 Harvard Pilgrim at BHS Campus.
Meetings /Activities /Clients
MCOA Conference will take place at the Double Tree in Danvers. (Formerly Ferncroft)
Jessica will attend three days Mary Ann will attend two.
MaryAnn invited Board members to lunch and a speech by Governor Charlie Baker at the
MCOA Conference being held at the Double Tree in Danvers this year. Please let MaryAnn
know if you would like to attend
Wednesday October 18
Lunch Noon tol2:45 - $35.00
Speech 12:45 to 2:15 pm
Register for speech only, no charge
Mary Ann attended a Saturday Conference at the Brandeis Life Long Learning Institute focused
on housing and technology.
Mary Ann met with candidate Julie Flowers running for Councilor at Large.
Personnel Updates
The Conference on Managing Multiple Projects and Priorities was attended by Patti Rice.
MSW position still has not been filled.
Committee Reports
Scholarship
The Scholarship Committee did not meet today.
Awards
The list of potential nominees for the "Wall of Fame" was discussed.
The Board reviewed the nominees and selections were made. Presentation is scheduled for
l0a.m. on November 14
New Business
No new business discussed.
Meeting adjourned at 3:30 pm
Next Meeting will be Wednesday, November 8 1h 2:30 pm*
Respectfully Submitted by:
Cynthia A. Montalbano, Secretary
*per the City Clerk, no meetings are allowed on Election Day, November 7, 2017