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BHMA Minutes July 19 2017Harbor Management Authority Minutes of July 19, 2017 Meeting CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Harbor Management Authority Date: July 19, 2017 Location: Beverly Public Library -Fogg Room Members Present: Chair Paul Earl, Don Neuman, David Suminsby, Rinus Oosthoek, George Simon, Pat McAleer, Members Absent: Emily Flaherty, Chris D'Alfonso, Scott Houseman, Estelle Rand Others Present: Rob Dever (Marina Manager) Recorder: Brett Bauer Earl calls the meeting to order at 7:00 pm. Approval of Minutes Neuman motions to approve the June 21, 2017 meeting minutes. Seconded by Earl. Earl makes a motion to go into executive session for discussion of the minutes. A roll call vote is taken: McAleer -yes, Neuman -yes, Oosthoek -yes, Simon -yes, Suminsby -yes, Earl -yes. Executive session begins at 7:05. Earl makes a motion to go back into open session. A roll call vote is taken: McAleer -yes, Neuman -yes, Oosthoek -yes, Simon -yes, Suminsby -yes, Earl -yes. Executive session ends at 7:15. Neuman notes a correction to the Pilings Project section of the minutes. A vote is taken on the motion to approve the June 21, 2017 meeting minutes as amended. All approved, motion passes unanimously (6 -0). Project Updates Pilings Project Dever reports that he is coordinating the borings project with GZA and it should take about 2 -3 days to complete (in August). Some boats may need to be moved to the public landing temporarily. Bass River Dredging Neuman reports that the Mayor has signed the updated application and it has gone back to Bourne to submit to the Army Corp of Engineers for approval. Earl asks about the time frame for the Corp's approval, but Neuman does not know how long that may take. Neuman is hoping that the Seaport Economic Council will allow their grant to be used as the source of funding for 1 I Page Harbor Management Authority Minutes of July 19, 2017 Meeting dredging. Dever notes that this would be the first time that Seaport grant money has been used for dredging. Obear Park The kayak rack has been received and needs to be installed. New signs have been installed promoting awareness of fishing, kayaking, and SUP opportunities. Earl notes that the pathway has been broken off into a second phase for the project, but all the permitting is in place. Congress Street Earl reports that an extension will be requested from the CPA Committee for this project. Harbormaster Building Dever reports that the fire alarms have been installed, the keys are done and working, the downstairs is completely finished, and the upstairs still has some trim and carpet installation that needs to be finished. The Harbormaster has not moved -in yet, and his staff will all be occupied with assisting on the railroad bridge work for at least the next three weeks. Dever notes that the bathrooms are being cleaned regularly, and that he will distribute keys to the police. Suminsby asks about the lights on the marina apron and if they are still being repaired. Dever responds that it was determined they were struck by lightning and they are now being repaired. Harbor Fest Earl notes that he would like to have assigned spots for vendors this year. He will distribute a map of spots. He would also like to use the gravel and grass areas more, and leave the platform clear for the crowd to mingle, enjoy the music and views, ... Earl reports that there are some new vendors and many return vendors. He is hoping to find an ice cream truck and pizza vendor. Materials are being printed and will be available for distribution at the upcoming Block Party and Homecoming events. He notes that Main Streets and the Chamber of Commerce have again split the cost of a magician. Earl will assign tasks to people, and he asks that they let him know as soon as possible if they cannot take on the tasks. Kayak and Paddle Board Racks Earl reports that these racks are at capacity and asks if more should be added. Dever notes that the rules currently do not allow for boats that are more than 11 feet in length, and this is not helpful to many kayak owners. He suggests the rules may need to be revised or some new rules officially established. The history of the rules for the kayak racks are unclear. Earl states that a group can be set up to take on this task. He will try to set up a group by August or September with the aim of having new rules completed by March or April. Marina Facilities Report Earl reports that two recreational customers still owe some money. All of the money has been collected for the kayak and dinghy racks. Dever reports that $,2500 is still owed by one tenant of 2 1 Page Harbor Management Authority Minutes of July 19, 2017 Meeting the commercial marina, and that the tenant has been removed. It may be worthwhile to attempt to collect the money from the tenant as the tenant is interested in returning. Dever also notes that the HMA may want to consider eliminating the meter fee and increase the administrative fee for the commercial tenants. He notes there are some legal concerns with charging a fee for meter usage when usage cannot be individually metered. Earl motions to eliminate the meter fee on the commercial side of the marina and leave the administrative fee at the same price of $100 effective this coming Fiscal Year. Seconded by Simon. All approved, motion passes unanimously (6 -0). Oosthoek leaves and the quorum for the meeting is lost. Dever states he intends to set a replacement fee for the bathroom card keys at $5. Neuman asks for clarification on accounting items for the recreational marina. He notes that one customer is shown not owing a balance in the previous month but shows owing a balance this month. Earl and Dever respond that they continue to work with City Staff to clarify the accounting. Neuman also asks if a tenant has swapped slips with another tenant. Dever confirms that this is true. Neuman asks about the five customers shown as having not signed contracts. Dever responds that these customers do have signed contracts for their slips. Simon asks if none of the commercial tenants have yet to pay, as shown in the accounting. Dever responds that the payment schedule works differently for the commercial tenants. Financials Report Earl reports that there is $410,000 in the capital fund - revenues have exceeded expectations, and expenses below, in FY2017. He notes that some line items are still mis- categorized, and this is creating confusion. But the totals in the financial report show they are in good shape. Seaport Economic Council Update Neuman reports that the City Planner, Clausen, is reviewing the work proposed for the Seaport District grant before moving forward with the grant application. The priorities remain to 1) repair /replace the commercial hoist pier and hoist, 2) repair the public pier, and 3) repair the wood walkway between the commercial pier and the public pier. Neuman also notes that National Grid is holding a public hearing and a notification process is in place for consolidating their existing licenses. And finally, Neuman adds that Clausen has extended the RFP deadline for the Harbor Zoning Study, but that two viable responses have been received. Other Announcements 3 1 Page Harbor Management Authority Minutes of July 19, 2017 Meeting Simon asks if there is any reason the August meeting could not be held at the new Harbormaster building. Earl responds that the public meeting law requires the location to be ADA accessible, and that the new building is not ADA accessible. But the meeting could be held on the picnic tables outside of the new Harbormaster building. Adjournment There being no further business before the Harbor Management Authority this evening, Simon makes a motion to adjourn. Earl seconds. Motion to adjourn approved unanimously (5 -0). The HMA Meeting was adjourned at 8:30 pm. 4 1 Page