Golf and Tennis Minutes July 11 2017-1OFFICIAL MEETING NOTES
Board: Golf and Tennis Commission
Date: July 11, 2017
Location: Beverly Golf and Tennis Clubhouse, Fireplace room
Members Present: Chair William Lowd, Arthur Athanas, Douglas Richardson,
Andy Cooper, Martin Lawler, Kevin Ascolillo, Chad
Crandell
Others Present: GFMI Staff- Chris Carter, Burt Page, Steve Murphy, Mike
LaPierre, Dave Dionne, Dan Anastas,
Purchasing Agent David Gellineau
Recorder: Aileen O'Rourke
Mr. Lowd called the meeting to order at 7:03pm.
Members review the June 13, 2017 minutes. There was a question with the minutes regarding
how the Golf and Tennis CPC application was ranked 3/10. Mr. Lowd answered it is a very
complicated scoring system where each member ranks the projects and those scores are added up
and they came in third highest. Mr. Lawler motions to approve the minutes. Mr. Athanas seconds.
All in favor, the motion passes (7 -0).
Financial update
Mr. Lawler runs through the budget report. He asked Mr. Ayles what the Reserve account
balance is. Mr. Ayles will be invited to come in and talk about the FYI budget in September /
October meeting and let them know when the $375K will be available. Mr. Gellineau talks about
the invoices that should be coming in for June of around $5000 which included: resurfacing the
porch veranda, the supplies for the grass seed and portapotties.
Mr. Carter
Mr. Carter distributes the rounds and revenue report for the month of June. There were 5317
starts which is down 10% since last year. There were a few rain -out dates but it was still a very
busy month with lots of outings and leagues. Membership revenue for June came in around
$10,000. There may be a few more junior memberships coming in and a few new members
joined this week which will count for July. Mr. Carter submitted an invoice for portapotties for
June. He provides an update on the maintenance garage. The Contractor (Meridian) will start the
framing and get the walls up from 7/19 -7/25. The original quote was for $9800 but by making
the platform 6 feet narrower, it will cost $1500 less. Mr. Carter would like to use that savings to
frame a wall for an office. GFMI submits a bill for reimbursement for seed and fertilizer to start
mound on back and side of the driving range & protection of the tennis court in the amount of
$1,183.50. The next issue was irrigation in the ground was never replaced at the tennis courts.
The sprinkler heads were rusted due to debris coming through the pipe lines. GFMI bought new
sprinkler heads for a total cost of $1300.39. These new heads will go on the new lines when
installed. Mr. Murphy met with irrigation contractor to get a price to put new lines in the tennis
courts, will hopefully have a proposal by the fall.
Mr. Murphy
They are creating a couple of mounds in the tennis courts area and being sensitive to the
neighbors. They are working on the issues with the sprinkler heads. Adding some heads to the
back mound.
Mr. LaPierre
Tennis members are skeptical of the mound so far but Mr. LaPierre is confident it will look nice.
Trees surrounding the tennis courts are dying and dropping tons of needles on the course - asking
for a proposal from Dodge tree to remove them, he identified 7 -8 trees that should come down
for $5800. He will hold for September, maybe roll into another tree project with Mr. Carter.
Mr. Page
Wedding functions have been very successful. There is a problem with the ice machine. The
event staff is forced to keep the air conditioning running at the bar at all times because it is too
hot upstairs. Mr. Page will investigate the best fix. The walk -in freezer frame is cracked causing
air to leak out and freeze. Mr. Page will get a quote to replace the frame and door. Mr. Page
moves on to seating at the patio deck, he need more chairs for the rest of the patio. He got a
quote for $98 for a set of two outdoor dining chairs, he needs 40. Mr. Lawler makes a motion to
approve $2000 to purchase outdoor dining chairs. Mr. Athanas seconds. All in favor, motion
passes (7 -0).
Project updates:
Pump house -It's been working ok for a month, they are only running 2 out of 3 pumps. One lost
its prime this past Monday. They would like to run it at night, but it wasn't working overnight.
After trouble - shooting the problem with the original contractor, it worked for a couple days and
then shut down again. They will need to replace the pumps and computer board. Would like to go
with White engineering out of NH to do the design work. They have a proposal for $4500 to
design it. Will design the specs for the RFP, it will be a custom build pump station. Hopefully it
will go out to bid by August and start work by Oct. Mr. Lawler makes a motion to authorize
$4500 to White Engineering to create specs for a new pump station. Mr. Ascolillo seconds. All in
favor, motion passes (7 -0). Mr. Gellineau suggests White engineering also be the project
manager to oversee the installation. Mr. Murphy will get a quote for that as well. Mr. Lowd asks
a commission member to oversee this project. Mr. Athanas volunteers to be the lead. The original
contractor says it could be the 3 d pump not kicking in, would be at least $4500 to replace.
Maybe get a quote from Meridian on remaining ADA items that are due to be completed by
May, 2018
Veranda.
1. Water still leaking on the ceiling of the veranda
2. Replace Roof shingles over the pub entryway
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3. Replace railings and posts over the veranda on N and W sides of the building
This was part of the original package to presented to the CPC. The price tag was too high for the
CPC so they pulled out a section they would pay for. Mr. Lowd wants to bring this back in to the
CPC for funding. Mr. Lowd will look at the original project proposal to see if this was scoped
out.
Porch collapse
Mr. Lowd still not sure if the punch list is completed. Mr. Gellineau updates everyone: screened
porch is done. Geinkapp has additional service charges for additional time on the project. Danco
may get less at the end. The light trim is not right and there needs to be a solution for the lock at
the bottom of the door since water may collect in the hole.
CPC Round #4 Proposal
Awaiting MOU after the CPC package is presented and voted on at the September City Council
meeting.
Public input
Mr. Lowd asked a member of the public to investigate getting a runner for the veranda.
The Commission will invite Mr. Ayles for September / October meeting to go over the budget for
the new fiscal year. Mr. Lowd has suggested skipping the August meeting and reconvening in
September, all members agree to this.
Adjournment
Mr. Lawler makes a motion to adjourn the July l I''Golf and Tennis Commission meeting. Mr.
Athanasseconds. All in favor, the motion passes (7 -0). The meeting was adjourned at 8:08pm.
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