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02-16-17 CPC MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES COMMITTEE /COMMISSION: Community Preservation Committee SUBCOMMITTEE: DATE: February 16, 2017 LOCATION: Beverly City Hall, 191 Cabot Street MEMBERS PRESENT: Wendy Pearl — Chair, Marilyn McCrory — Vice - Chair, Nancy Marino, James Matz, Heather Richter, Robert Buchsbaum, and Christy Edwards MEMBERS ABSENT: Jon Paddol and Thomas Bussone II OTHERS PRESENT: Amy Maxner — Environmental Planner, Darlene Wynne — Assistant Planning Director, Kimberley Ballard — Director of Development, Cabot Theatre, Casey Soward - Executive Director at Cabot Theatre, William & Patricia Haight — owners of the William Livermore House RECORDER: Travis Lovett Pearl calls the meeting to order at 7:00pm. The Cabot Performing Arts Center — Application Consultation Pearl said the Committee reviewed the Cabot HVAC project and determined that it was eligible. Pearl wanted the Cabot staff to know that the Committee would request preservation restrictions for brick and mortar projects for the life of the investments, noting that is the best way to protect the community's investment. The restriction is a covenant on the property, Pearl said. Soward said a 20 year preservation restriction for the Cabot Theatre project isn't a deal breaker at the moment. He wants to take some time to think about the restriction. Pearl said they wouldn't know what the term of the restriction would be and that the standards would be established by the Secretary of the Interior Standards for historic rehabilitation. If an organization asks for funds to acquire a property, Pearl said the restriction would have to be in perpetuity. McCrory encouraged the applicants to review the criteria and include letters of support for the project highlighting the community benefit of the project. Preservation work is about preserving the property and preserving the community, Pearl said. Soward said they would want to know the number of years that the HVAC would be restricted. The Secretary of the Interior Standards are on the Beverly Web site, Pearl said. Soward said a non - working HVAC is really difficult to work through. Soward said selling tickets is important Community Preservation Committee February 16, 2017 Meeting Minutes Page 1 of 5 to keep the theatre open. Pearl said to talk to Thad Siemasko (an architect and member of the Cabot Theatre board) to get advice on elaborating how a failed HVAC system impacts the ability to preserve the property. Maxner said the estimated project cost is $1.2 million and that it would help to see further documentation and estimates of the needs of the total scope of the project. Edwards arrives at 7: 1Opm. Maxner will include preservation restriction information on the City of Beverly website. William Livermore House - William and Patricia Haight — Application Consultation Pearl said she looked to see if there was a precedent for funding private residences on the CPA Coalition website and found several examples. Pearl welcomes Mr. & Mrs. Haight and asks them to provide an overview of the project. William Haight said the house has a split cedar shakes roof with two layers of asphalt underneath and the current roof has been in place for about 25 years. He notes the price runs anywhere from $18,000 to $25,000. He explains there is an addition on the back of the house which has a metal roof. Haight notes there are nine protective interior and exterior storm windows on the house and he would have a restoration company in Ipswich restore the windows for about $10,000. He estimates that each replacement window will cost about $800, with 11 windows in total that would need to be restored and four windows that would need to be completely replaced. Pearl explains that replacement windows would not be eligible for CPA funds, but restoration of the historic windows would be. Pearl notes that the CPC would likely require some form of preservation restriction to protect the public investment. Haight said he would prefer to grant an easement to protect the front facade of the house. Pearl explains that the CPC would look to fund the difference between a conventional roof and a cedar shake roof, as roofs are expected maintenance costs, but it is recognized that the historic treatment would increase the cost of the project. McCrory advises the applicant would need to demonstrate the public benefit of this project in the full proposal submission, with attention paid to the CPC's criteria and the DOR's allowable uses chart. Haight said they offer tours of the house twice a year through the Beverly Historical Society. Edwards said she would like for Haight to note the difference of the cost of a conventional roof versus a historic roof in the application. Highlighting the change in costs would be helpful for the Committee, Edwards said. The Committee encourages the Haight's to continue to consult with the CPC or Maxner as they prepare their application. Haight asks is there are examples of preservation restrictions. Pearl notes that Maxner can provide at least a couple of example documents for their reference. Maxner will email examples to the applicant. Administrative Business Beverly Historical Society — Late Round 4 Pre - Application Submission Maxner said the Beverly Historical Society was a week late in submitting a Round 4 pre - application, but that Pearl asked that it be placed on the agenda for the Committee as a whole to Community Preservation Committee February 16, 2017 Meeting Minutes Page 2 of 5 discuss. Pearl would only consider this proposal it if the Committee opened the application process back up again for another two weeks or so. Matz said it's unfortunate that the application was received after the deadline but he is not inclined to open the process back up for one applicant. Pearl said Beverly Historical Society would complete their project in a timely manner, but noted that the project description focused a lot on signage which is not eligible. Maxner said there wasn't a final plan included in the Round 4 application, which is what the committee funded in a previous round. Members agree not to accept this late application and note that from this point forward late applications will not be considered and staff can directly communicate that to the applicants. Buchsbaum motions to not consider the Hale House pre - application, due to late submission. Edwards seconds the motion. The motion carries 7 -0. Housing Plan Memorandum of Understanding Request for Extension c/o Planning Department Pearl confirms that members have read the extension request. Maxner said the City Council approved the City Housing Trust and it is now in place. She notes Mayor Cahill now needs to appoint four members to the Trust Board with the Mayor serving as the fifth member. The four members are approved by the City Council. McCrory motions to extend the memorandum of understanding to September 1, 2017 for the Beverly Housing Plan. Richter seconds the motion. The motion carries 6 -0 (Edwards not in attendance for the vote). Updates from Staff /Chair Maxner is asking for reimbursement of $14.13 in administrative funds for cost of mailing the pre - applications to CPC members. Marino motions to approve this expense. Edwards seconds the motion. The motion carries 7 -0. Maxner updates on the status of the 3r Round memorandums of understanding /grant agreements (MOU/GA), with the following having been executed: • Beverly City Clerk's office (historic records) • Historic District Commission (historic survey) • Beverly Emergency Management (Nike Missile Site) • Beverly Harbor Management (Congress beach access) The following MOD's /GA's are currently in circulation for sign off: • Beverly Historical Society (Hale Farm landscape rehab) • Beverly Powder House • Vittori Park • Oak Heights Park Community Preservation Committee February 16, 2017 Meeting Minutes Page 3 of 5 Maxner said the MOU is on hold for Pete's Park as the City was not awarded a PARC grant from the State, and upon City Solicitor direction the MOU is on hold. Edwards provides background on the grant and its criteria, which the project apparently did not meet. She noted that the City was encouraged to apply for LAND grant funds as an alternative. Pearl notes that the project would cost $400,000, with Matz recalling the CPC provided $150,000. Discussion ensues as to the CPC providing a support letter for the LAND grant application. Maxner agrees to draft a support letter confirming the CPC's commitment to fund. Maxner will communicate with Bruce Doig and Priscilla Walsh on this. Approval of Minutes Members review the minutes and offer edits. Matz motions to approve the January 26, 2017 minutes as amended. McCrory seconds the motion. The motion carries 6 -0 with Richter abstaining from voting a she did not attend that meeting. CPA Plan — Status of Draft Maxner said she put all of the edits into the plan from the last time the CPC reviewed it and she will work with Aaron Clausen to update the Housing section. She notes her secretary gathered sticky notes from the word board feedback and she will compile and place this in the appendix. McCrory asked to see revised text as a next step. Marino said she provided recreation information. Pearl said she would like to bring the CPA Plan to the Historic District Commission. Matz said the Planning Board would like to see the final plan. Pearl asks if the plan could be completed by May or June. Maxner said the presentation should go before the Beverly City Council. Pearl said she would share the draft via email with the Historic District Commission. Matz said the committees represented on the CPC should be provided a copy for review as a courtesy as part of the public comment process. McCrory said the plan should be announced by a press release. Maxner notes she can have an updated draft ready for the March CPC meeting. Pearl encouraged members to send pictures of sites to Maxner to include the document. Other Business Harbor Light House — Richter went to the opening. Maxner went to Beverly Golf and Tennis and said the bathrooms looked gorgeous. Pearl said historic preservation month could be used to showcase properties and projects funded by CPA. McCrory suggested Beverly Homecoming. Voluntary or promoted by our group. Maxner said the Ellis Square project will be done this spring. Maxner said Cove Community Center and the Girdler House will be coming in to the next meeting for consultation. Upcoming CPC Meeting Schedule and Adjournment Community Preservation Committee February 16, 2017 Meeting Minutes Page 4 of 5 The next CPC meeting will be held at Beverly City Hall on Thursday, March 16' at 7:00pm. Buchsbaum makes a motion to adjourn the meeting. Edwards seconds the motion. The motion carries 7 -0. The meeting adjourns at 8:10pm. Community Preservation Committee February 16, 2017 Meeting Minutes Page 5 of 5