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LI042620161City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Tuesday, April 26, 2016 6:15 P.M. Place: Beverly Public Library Board members present: Margaret Altman, Marshall Handly, Neil Olson, Kevin O'Reilly, and Myron Schirer -Suter Board members absent: Joanne Panunzio, Mary Behrle Others present: Patricia Cirone, Anna Langstaff Recorder: Anna Langstaff Kevin O'Reilly presided. Marshall Handly made the motion, seconded by Margaret Altman, to accept the minutes of the regular meeting of March 22, 2016 as read. Motion passed. Public Presentation None Committee Reports Personnel: Kevin O'Reilly appointed Myron Schirer -Suter and Mary Behrle to the personnel committee. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) FY2016 Budget: Patricia Cirone reviewed FY2016 budget. 2) FY2017 Budget: Patricia Cirone met with Mayor Cahill and Bryant Ayles to discuss the library's FY2017 proposed budget. Laserfiche has been moved out of the library budget. This may affect the book budget. Patricia Cirone asked for a part-time position for home delivery. The Mayor asked about the repair line item. Patricia Cirone explained that there are many major repairs that need to be done. 3) Water: Patricia Cirone is working with Bruce Doig and Bill Burke to investigate and solve the problem of brown water coming out of many faucets. 4) Other Building Issues: Winter Street doors need to be replaced, automatic door openers need to be replaced, and air conditioning unit for the Sohier Room needs to be fixed or replaced. No progress has been made on the deteriorating capstones. 5) Equipment: New shelving for the children's room has been installed and re -used children's shelving has been installed in the magazine area. New comfortable chairs, purchased with donated funds, are on the 2nd floor. 6) Community Preservation Assessment Grant: The library should receive an assessment report in 6 weeks. 7) Personnel: Linda Caravaggio will be retiring this summer. Her position will be posted soon. 8) Security: There was a serious incident at the library on April 13. Estimate for additional security cameras: $11,000. 9) Upcoming Programs and Events: Genealogy Series, Teen Poetry Reception, Asia in Amsterdam, Book Sale, Book Craft, Pizza Book Club, 3D Printing, Farms Lawn Party. Communications None Unfinished Business None New Rnsiness 1) Employment Contracts: Library trustees, Patricia Cirone, and Anna Langstaff will review current employment contracts before the May meeting. Proposed changes or requests will be discussed at the May meeting. 2) Materials Selection Policy: Patricia Cirone will draft a revised materials selection policy that includes information on self - published authors. The next meeting of the board will be Tuesday, May 24, 2016 or Tuesday, May 31, 2016 at 6:30 PM at the Main Library. There being no further business, the meeting was adjourned at 7:15 PM.