Golf and Tennis Minuttes Nov 8 2016CITY OF BEVERLY
OFFICIAL MEETING NOTES
Board: Golf and Tennis Commission
Date: November 8,2016
Location: Beverly Golf and Tennis Clubhouse, Fireplace room
Members Present: Chair William Lowd, Doug Richardson, Chad Crandell,
Martin Lawler, Gary Lambert,
Others Present: GFMI Staff- Burt Page, Steve Murphy, Brian McHugh,
Dave Dionne, Mike LaPierre
Mr. Lowd called the meeting to order at 7:00pm.
Members review the Sept. 23, 2016 minutes and discussion points from Oct. 11, 2026 meeting.
Mr. Crandell motions to approve the minutes as written. Mr. Lawler seconds. All in favor, motion
passes (5 -0).
Financial update
Mr. Lawler reviewed the budget report including all expenses paid to date and made a
motion to approve the reported invoices that have been submitted. Seconded by W. Lowd,
motion passes (5 -0). Vote included confirmation to reallocate $23,000 to cover balance of funds
needed to complete the CPC Round 2 project.
Mr_ (Tarter
Mr. Carter distributes the Rounds and Revenue report for October. Rounds total were 2911
and 33,665 for the year. Revenue year total through October at $1,080,050.40 and Mr. Carter
expects to finish the year strong. Course is still running the "2 for Tuesday" promotion and will
add some fall discounts. Mr. Carter provided a letter from Wittek Golf Supply claiming the
BG &T had an outstanding debt of $8,699.07. Letter to be given to Bryant Ayles, Director,
City of Beverly Finance for any action to be taken.
Mr.LaPierre
Tennis closed down for the season. Mr. LaPierre reported a very successful USTA event,
received many compliments for the food as well at the luncheon during the event.
Mr. Murphy
The course is very dry because of the drought. The course was aerated in October. They have
already seeded a few times and will add sod to the areas that needed to be filled in. Hopefully the
course will be in good condition for next year. Mr. Murphy will continue to improve drainage on
the cart path to the fairway on the right side of hole #5. Irrigation system has been cleared and
prepared for winter. Course has received loads of fill and loan for right side of fairway on hole
#14. Mr. Murphy hopes to have all the projects completed by Thanksgiving.
Mr. Dionne
Mr. Dionne organized the season ending awards outing with 85 players attening.
Mr. Page
Mr. Page introduced a few fall food promotions. He will be happy when all the construction is
completed for the ADA project on the 2nd floor restroom facilities. The new brochure is being
distributed from the club sales office and is very promising for added advertising of the BG &T
capabilities.
Project updates:
Porch collapse
Mr. Lowd provides the Commission with the porch collapse updated status. Every Thursday Mr.
Lowd meets with the Contractor and the architect. The upper roof has been repaired and work
on the next roof down and the rest of the porch will continue. The Contractor is measuring the
screens and constructing the frames and starting to install the railings. The lower roof will be
painted as well as the flashing. The porch project was estimated to be completed by the end of
September, the contractor is behind schedule at this date.
Downstairs Men's Locker Room
Mr. Lowd reports the Contractor has completed the new rubber floor, the new floor will be easier
to maintain. Mr. Dever got a quote to put in A/C unit (which will include heat, A/C, and a
dehumidifier) with one compressor and 2 split Mitsubishi units, the unit has been installed.
All of the upstairs lockers have been removed as part of the ADA work. Since we may only need
half the lockers downstairs, Rob will figure out what to do with the remaining lockers, some of
which can be used in the new women's restroom / locker room.
Round 2 CPC schedule
The company that won the contract for the bid is named L& L Construction. They are working
on the ADA project and on schedule. The project should be completed by end of November.
Round 3 CPC
At the last CPA Meeting for Round 3, the BG &T's submitted proposal was not funded for adding
a heating coil to the A/C unit in the Great Room, notified on October 27, 2016.
Grant Project for additional repair on the upper external railings. Mr. Lowd stated they are
trying to get a grant for this work. The Grants Director suggested applying for a grant from
Lowe's which awards grants up to $25K. Mr. Lowd asked the porch contractor on site to give an
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estimate which they did at $68,000. The grant application was submitted to Lowe's by the
deadline so hopefully the Commission will get some money to complete this work.
BG &T Projects: Commission reviewed the BG &T Project listing to highlight particular
future projects to later develop priority going forward:
• Boiler replacement
• Furniture for new porch area (hi-tops ?)
• Central A/C
• 2nd floor heat
• 2nd floor railing replacement
• Roof over veranda (Pub)
• Railing on veranda to H/C specs (42 ")
• Veranda ceiling refinish
• Pump House refurb / replace
• Electric system overhaul
Adjournment
Mr. Lawler makes a motion to adjourn the meeting. All in favor, motion approved (5 -0), 8PM
NEXT Golf and Tennis Commission meeting is Holiday Meeting date changed to Dec. 6 @ 7PM
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