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Golf and Tennis Minutes Aug 9 2016CITY OF BEVERLY OFFICIAL MEETING NOTES Board: Golf and Tennis Commission Date: Aug 9, 2016 Location: Beverly Golf and Tennis Clubhouse, Fireplace room Members Present: Chair William Lowd, Doug Richardson, Gary Lambert, Chad Crandell, Martin Lawler Others Present: GFMI Staff- Burt Page, Steve Murphy, Brian McHugh, Dave Dionne, Mike LaPierre City of Beverly Facilities Manager Rob Dever Recorder: Aileen O'Rourke Mr. Lowd called the meeting to order at 7:04pm. Members review the July 12, 2016 minutes. Mr. Lawler motions to approve the minutes as written. Mr. Richardson seconds. All in favor, motion passes (5 -0). Financial update Mr. Lawler reviewed the budget report including expenses paid to date. The City is still in the process of closing the books for fiscal year 2016 so July numbers are not available yet. The maintenance and repairs account shows $7000 paid for the exterior stucco painting. In the clubhouse improvements account the big expenses are the annual elevator inspection and nursery costs processed for June. Mr. Lowd goes over the invoices that came in for July. Mr_ (Tarter Mr. Dionne distributes the Rounds and Revenue report in Mr. Carter's absence. July was the highest revenue for the year to date. The Nike golf camp has been very successful. The Junior membership league is coming up. Mr.LaPierre 3 lar e tennis events have been com leted. The next event is the Northeast Senior cla cham ionshi events. He is ha for the donation of crushed stone from Lowes as that vathwav to the tennis courts usuqllv gets very muddy. Mr. Murphy Weather has not been great since it's been so dry. They have had to water a lot more during the day which the players don't like. The pump keeps shutting down, Mr. McHugh thought it was the power but the electrician confirmed it wasn't. The seal to the pump was leaking even when the other pumps were working. Mr. McHugh called Gustavo Preston for service who determined the pump seal will need to be replaced along with 3 flapper valves. Work in process. Mr. Page Mr. Pa ere orts the ice machines have been down Project updates Porch collapse Mr. Lowd provides the Commission with the porch collapse project schedule. The contractor is on track with their projected schedule so far. A partial payment invoice has been submitted to the insurance company for about $32K. Mr. Lowd meets weekly with the Architect. The Contractor finished applying the sealant on the concrete slab and the exterior trim and is currently framing the porch. They are also putting in a new floor in the men's locker room and Mr. Dever's crew will be putting in a new wall and a closet to hide the metal stairs. The whole area has been cleared out including removing the lockers. Mr. Dever will ensure there will be privacy for people changing by adding a half wall. He would also like to add an A/C unit to help with the dampness. He will get a cost estimate for it.Mr. Crandell asks about relocating the women's lockers that were taken out upstairs. Mr. McHugh mentions there is a room that used to be an employee's locker room that could eventually be the new women's locker room. Danco provided an estimate to fix the damage to the roof on the main building over the screened porch. The cost is $15,513.31. The estimate was submitted to Dave Gellineau for review with the insurant agent. Painting pro shop and Tennis Building Mr. Lowd received some quotes for painting the Pro shop, it is estimated to cost $4500. The tennis building is estimated to cost $4000. Downstairs painting quote was $2700 (as an alternative to Mr. Dever's work downstairs). Mr. Lawler makes a motion to paint Pro shop for $4500. Mr. Lambert seconds. All in favor, motion passes (5 -0). Round 3 of CPC Project is to add a heating coil to the second floor A/C unit. It was submitted to the CPC for approval to put it out to bid and get specs costs. Mr. Lowd won't know if the CPC will approve the work for at least a couple of weeks. Round 2 of CPC - continuation The Commission received the MOU from the City for $199K. One of the ideas was to pursue a grant for the difference of the cost. Mr. Lowd spoke with Priscilla Walsh the Beverly Grant Director to find possible grants. One of the possible grant sources was Lowes. Mr. Lowd went with Ms. Walsh to Lowes. They brought a picture of the railings package with them. The grant is due by Aug 26t' and awards range from $5K -$25K. Mr. Lowd would also be happy with the materials or labor provided. The estimator from Lowes called Mr. Lowd to provide a donation of 17 bags of crushed rocks. It was used for the walkway to the tennis courts. Update on Handicap Accessibility 89 items identified, it is projected to be completed by Spring 2018. Misc. Items Expecting two quotes for review and approval. 1. Replacing floor covering from elevator room to the Pub 2. Repair the pipe connection on one of the pumps in pump house. Adjournment Mr. Lawler makes a motion to adjourn the meeting. Mr. Richardson seconds. All in favor, motion approved (4 -0). The Golf and Tennis Commission meeting adjourned at 8:07pm. 21 Page