BGT Meeting Minutes June 14 2016-1CITY OF BEVERLY
OFFICIAL MEETING NOTES
Board: Golf and Tennis Commission
Date: June 14, 2016
Location: Beverly Golf and Tennis Clubhouse, Fireplace room
Members Present: Chair William Lowd, Doug Richardson, Gary Lambert,
Chad Crandell, Martin Lawler
Others Present: GFMI Staff -Chris Carter, Burt Page, Steve Murphy, Brian
McHugh, Facilities Manager Rob Dever, Purchasing Agent
David Gellineau
Recorder: Aileen O'Rourke
Mr. Lowd called the meeting to order at 7:07pm.
Members observe a moment of silence in honor of former Commission member Dick Barger
who passed away last week. Mr. Crandell asks about installing amemorial bench for Mr. Barger.
The bench costs about $1500 which includes installation. GFMI is happy to install. Mr. Carter
states the bench itself costs about $1100. Members will think about how to go about raising the
funds for this.
Members review May 10, 2016 minutes. Mr. Crandell motions to approve the minutes as written.
Mr. Lambert seconds. All in favor, motion passes (4 -0).
Financial update
Mr. Lawler goes over the budget report including expenses paid to date. Mr. Dever reports the
City has hired an experienced plumber so in -house plumbing costs should be less expensive.
Members discuss the possibility of replacing the boiler. The boiler costs about $20K /year to
maintain because it is very inefficient. Mr. Carter mentions that at the course GFMI manages in
Lynn they installed two small boilers for about $60K. Mr. Dever will look into getting an
estimate to replace the boiler. There are funds available to do this.
Mr. Carter
Mr. Carter distributes his rounds and revenue reports. Rounds report for month of May total of
almost 5000 down from previous years but this was due to more rainy days in May. Gross
revenue is up around $40K from last year to $457,400 because of the referral program and more
junior memberships. It was a good month for greens fees at $84,873. The pro shop took in about
$12K for May and the 9' revenue was over $19K for May. Functions were around $21K
and Tennis brought in around $15K for May. Overall the course is in great shape. League play
has been solid. The two for one Tuesday promotion will continue on a month by month trial
basis. Coupons will be given out at outings to attract more players during the quiet times.
Mr. Dever
Mr. Dever was able to help repair the dishwasher and will be helping out with drainage in the
parking lot.
Mr_LnPierre
Summer membership counts are at 129, 30 members above the best summer. Junior lessons
starting at the end of June should be another 20 -35 junior members. Mr. LaPierre repainted the
inside of the tennis shop and repainted the exterior of the shed.
Mr. Murphy
Completed majorprojects except sod, hope to lay sod on Thursday. Will start working on smaller
projects.
Mr. Page
The new menu specials are going well, especially pizza. Mr. Page is booking more specialty
functions.
Project updates:
Porch collapse
Mr. Lowd met with the contractor to start the porch work. Work should begin on July 6 t ''. The
contractor can do some work now before the work schedule is set. Mr. Lowd will have him
install a temporary set of stairs by the fire escape to enter the back porch and downstairs locker
room. When it rains water runs into the locker room through a crack in the porch making the
carpet wet, maybe they need to put a ceiling in. Rubber flooring is going to be installed but
hopefully the leak can be fixed first. Mr. Dionne has noticed the leaks come in from both ends of
the building. Mr. Dever will have someone look at why the water is coming in to the building.
Stucco will need to be re- touched up again and that is in the scope of work for the porch.
Round 3 of CPC
Project is to add a heating coil to the second floor A/C unit. Submitted to the CPC, just putting
out to bid and get specs costs. The specs came back at $16K. One of the CPC Members, Mr.
Matz sent an email to Ms. Maxner regarding possible grant programs to supplement the Golf and
Tennis Commission's application. Mr. Carter believes these grant programs are designed to get
more people to play golf, not for improvements in the Clubhouse. Mr. Lowd intends to ask the
Beverly Grants Director for help in identifying possible grants.
Round 2 of CPC - continuation
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Mr. Lowd attended the CPC meeting where the Committee reviewed the Golf and Tennis
Commission's out of cycle application. There was discussion regarding the application coming
in 3 days late and whether it can be accepted. In the end, members voted that the out of cycle
application met the criteria. The application asked for $285K. CPC members voted 5 -2 to fund
$199K for this project. The next step is to get approval from the City Council. The public hearing
is set for next Monday, will see if it is approved. Mr. Lowd went back to the ADA report, there
were 89 items identified to be fixed but now the Commission is three - quarters of the way
through those items. The remaining items are to replace doorknobs and thresholds when this is
done, will be 80% done. Contractor came in at $234K, so will need to come up with the balance
of $35K. The contractor would like to get started by August- September and will be finished by
Thanksgiving.
Mr. Lowd spoke with the Beverly Economic Development Planner regarding how the Golf and
Tennis Club markets itself. The planner could create a brochure to hand out to people. There is a
flyer GFMI has distributed to Chamber members. The Club is a member of the Chamber of
Commerce.
Adjournment
Mr. Lawler makes a motion to adjourn the meeting. Mr. Richardson seconds. All in favor, motion
approved (4 -0).
The Golf and Tennis Commission meeting adjourned at 8:17pm.
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