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December 6 2016 minutes (2)Beverly Council on Aging Board of Directors Meeting Minutes Date: December 6, 2016 Place: Beverly Council on Aging Senior Community Center Board Members Present: Cynthia Montalbano, Claire -Marie Hart, Larry Albert, Jessica Wistran, Esquire, Annie Horrigan Staff Present: MaryAnn Holak, Jessica Waggett Bruce Doig, Director of Parks, Recreation & Community Services Meeting Called to Order: 2.35 pm by Claire -Marie Hart Co- Chairperson Director's Report Building MaryAnn reported that the Police Department used the main hall on December 3 for a holiday party for their families It was also reported that the city received a grant for the Center_ This was a last minute grant opportunity which came through_ We were approved for $8,500, for the building audit for the Senior Center_ Mike Collins notified Mary Ann November 22n Administration and Finance Jessica reported that we had applied for a Cultural Council Grant to fund a "photo voice" program where seniors would take photos representing a theme and display them in the community_ City Budget is in line_ Mary Ann and Jessica were informed that they would receive a 1.5% raise in salary_ Maintenance Budget have spent 60% of allocation so far_ Fuel Budget looks good_ Formula Grant $ 25,000, spent so far we are in good shape_ Bus tickets sold so far amount to $1,700, donations so far are $2,000.00_ The Friendly Garden Club donated Holiday Wreathes for both the front and back doors at the Center_ Programs and Events A Successful Craft Fair was held at the Council on November 3r The Fair ran from 9.30 am to 2.30 pm_ Also Veteran's Day and Thanksgiving Day parties were also successful_ December events include a holiday luncheon with performance by the Briscoe Band and Chorus, and a performance by the high school concert choir_ The Center will be closed for the Holidays on December 23, 26, and 30 and also on January 2n Volunteer Breakfast Buffet was held for one hundred volunteers on Dec_ 6 Mayor Cahill was in attendance at this tasty event_ The Breakfast Club Meeting to take place on December 8 at BHS_ Snow Ball Soiree to take place on Thursday January 5, 2017_ Time= 4.30 pm to 7.30 pm (doors open at 4 =00 pm) Cost= $15.00 per person (cash or check to BCOA) Dance to live music by Ray Novack & the Horizons Trio Meetings /Activities /Clients The City Department Head's meeting with the mayor was held at the Senior Center on Monday, November 28 MaryAnn was able to do a presentation on the Elder at Risk Task Force_ She gave the board members each a copy of her handout for the presentation_ Our Community engagement specialist organized a reading and craft event at BCLC_ She attended with several of our active seniors_ Seniors and children interacted well_ 25 Anniversary of the Center is in November 2017_ Party is in the planning stages_ Jessica Waggett attended the first responder training on working with Alzheimer's and dementia people living in the community on November 14 This program was funded through the Executive Office of Elder Affairs in a grant to Seniorcare, Inc_ The grant paid for the training/OT of all of the attendees_ Approximately 7 police officers and 20 firefighters also attended_ We have received generous donations for our holiday gift bag program and our outreach staff will be hand delivering this throughout the month_ Jessica and Greg, our new outreach coordinator did outreach events at senior housing residences — Pleasant Street Veteran's Housing and at Garden City Towers_ At this time we have no applications for part time bus drivers_ This is a difficult hire due to the 19 'h hour work week_ Committee Reports Scholarship Committee met and one scholarship was granted to help with medical expenses_ By Laws Committee did not meet_ Awards Committee did not meet_ Unfinished Business Standards of Independence — the draft was reviewed with Jessica Wistran and will be sent to the Solicitor's office for review and acceptance Gale Associates Proposal — MaryAnn has resurfaced this and will be in contact with Mike Collins regarding next steps_ New Business Kathy McNeill, the Executive Director of the Girdler House asked to make a brief presentation at the January 2017 meeting and the Board members agreed to the request_ MaryAnn asked the Board to consider changing the date of the January meeting to January 10 due to the holiday schedule_ The Board agreed to the change_ UMASS Boston has submitted several different proposals with varying costs to complete a community needs assessment for the older adult population in Beverly_ Next Meeting will be Tuesday, January 10, 2017 at 2:30 pm Respectfully Submitted by_ Cynthia A_ Montalbano, Secretary