November 1 2016 minutesBeverly Council on Aging Board of Directors
Meeting Minutes
Date: November 1, 2016
Place: Beverly Council on Aging Senior Community Center
Cynthia Montalbano, Claire -Marie Hart, Larry Albert,
Jessica Wistran, Esquire, Annie Horrigan
Staff Present: MaryAnn Holak, Jessica Waggett
Bruce Doig, Director of Parks, Recreation & Community Services
Meeting Called to Order: 2.35 pm by Claire -Marie Hart Co- Chairperson
Secretary's Report October minutes accepted as written_
Director's Report
Building
Recreation Dept_ Programs started on Mondays and Wednesday evenings_
Police Dept_ will use the BCOA Hall for a Holiday party on December 3r
It was a very busy day in October when the Board of health hosted a successful Flu Clinic_
A police report was filed regarding the theft of holiday pumpkins and decorations that had been
placed in the front of the building welcoming the fall season_
Beverly Community Council meeting was held here in October topic was career paths for youth
with representatives from NSCC, NS Career Center and a few others on the panel
Administration and Finance
Jessica reported that we applied for Community Council Grant award of $350.00 for a photo
voice project in the Spring_
MaryAnn reviewed the budgets for the first 4 months of the fiscal year_
EOEA informed COA that the Formula grant will be held at the FY" 16 level of $9 per senior
with the possibility that the $8,189 being held back with be reinstated within FY' 17_
Enclosed with the board packet was a copy of the FY' 16 Annual Report to the Executive Office
of Elder Affairs_
Programs and Events
A Successful Craft Fair was held at the Council on November 3 d _
The Fair ran from 9.30 am to 2.30 pm_
A Thanksgiving Day Parry is planned for November 17 th _
A Veterans Day Event featuring the Navy Band will take place on November 8 th _
Election Day rides to the polls will be available to seniors_
Center held two Driver decision making workshops in October to help people with how to
determine when it is time to take the keys away_ A brochure entitle "driving decision making"
is in the works through our collaboration with GLSS_
The First Breakfast Club Meeting at BHS will take place on November 17
Tax meeting with RSVP and AARP took place to plan for upcoming tax season
Enhanced Fitness Program offered by Y three times a week - M/W at the Center and Friday at
the Y_ 2.30 to 3.30 pm_ Additional information will be available at the desk_
Game night underway, Tufts Foundation is supporting it with an $800 donation
Meetings /Activities /Clients
MCOA Conference - October 26 -27
Conference was attended by Mary Ann, Patti, and Jessica_
High Risk Task Force met last month_
First Responder Training to be held on November 14 4.30 to 8.30 pm
At the Cummings Center_ Elder Affairs is funding this training_
Next November will be the 25 anniversary of this building_ Staff committee are meeting to
discuss ideas for the occasion_
Staff met with the Seniorcare, Inc_ Nutrition Program manager's to discuss quality, ideas and
solutions_
Personnel Updates
At this time we have no applications for part time bus drivers_ This is a difficult
hire due to the 19 'h hour work week_
Committee Reports
Scholarship Committee
One scholarship was considered and awarded this month_
Unfinished Business
MaryAnn asked members to read the draft of "standards of independence" and provide feedback
for same_ J Wistran will review and meet with MaryAnn to discuss the document_
New Business
We are collecting for the holiday goodie bags beginning on November 1'
Donations may be dropped off at BCOA or the City Hall_ Bags are delivered to seniors who are
living in impoverished situations_
Next Meeting will be Tuesday December 6, 2016 2:30 pm
Respectfully Submitted by_
Cynthia A_ Montalbano, Secretary