06-02-16 CPC MinutesCITY OF BEVERLY
PUBLIC MEETING MINUTES
COMMITTEE OR COMMISSION: Community Preservation Committee
SUBCOMMITTEE:
DATE: June 2, 2016
LOCATION: Beverly Farms Library, Vine Street, Beverly Farms
MEMBERS PRESENT: Marilyn McCrory — Vice Chair, Heather Richter, Christy
Edwards, Robert Buchsbaum, Thomas Bussone, James
Matz, and Jon Paddol
MEMBERS ABSENT: Henry Pizzo, Wendy Pearl
OTHERS PRESENT: Environmental Planner Amy Maxner, Greg Sharp of 3
Leather Lane, Charles Mann Chair of the Open Space &
Recreation Committee
McCrory calls the meeting to order at 7:03 p.m.
Consultation and Q& A with CPC (7:00 p.m. -7:15 p.m.)
McCrory welcomes members of the audience and asks for introductions all around.
Greg Sharp of 3 Leather Lane, addresses the Committee noting that a 14 acre parcel adjacent to
his property has been sold and potential development is proposed. He explains that he is in the
midst of negotiations with the owner to purchase a portion of the property so it can be protected
as open space. He has come to the meeting to ask the CPC for guidance as to possible CPA
funding. McCrory notes that CPA funding for open space requires permanent protection by way
of conservation restrictions.
Discussion ensues with Sharp as to possible scenarios that would enable CPA funding to be used
in assisting protecting this land. McCrory suggests that Sharp contact Maxner to chat further
about CPA logistics. Sharp thanks the Committee for its time and will follow up with Maxner.
End Folger Avenue — Open Space Acquisition CPA Application, C. Madore
McCrory notes that the Open Space & Recreation Committee (OSRC) met last night and
discussed the Carmen Madore Folger Avenue CPA funding application. She reports the OSRC
voted to support the acquisition of this parcel and request that the CPC consider expending
administrative funds to get an appraisal. Mann explains the OSRC's positon for support and the
potential for private ownership that would exclude public access to this parcel and connection to
adjacent City owned open space. Mann notes that he got an estimate of $1,500 for an appraisal
from a Beverly based real estate appraising firm. He explains that he spoke with Ms. Madore
who expressed the Trust's desire to sell the property since it has been deemed unbuildable.
Discussion ensues as to the City's position on the parcel and the OSRC's rationale for protection.
Busson and Paddol express their reservations about spending any funds since the property is
unbuildable with Bussone noting that the appraisal could spur a bidding war by neighbors.
McCrory notes that the Beverly Conservation Land Trust may be interested in partnering on this
project.
After due discussion, Richter moves to authorize allocation of $1,500 CPC Administrative Funds
to obtain an appraisal for the subject parcel. Seconded by Buchsbaum. The motion carries 4 -2
with Bussone and Paddol opposed.
McCory turns attention to the agenda as it lists the CPA funding applications listed in order of
highest scores from members.
Matz arrives.
City Clerk Municipal Records Conservation Project
Discussion ensues that this is an on -going effort by the Clerk's Office to preserve important
records of the City. Maxner notes that the last two allotments of documents funded by CPA for
preservation was carried out efficiently and was straightforward to administer from a CPA MOU
perspective. Buchsbaum would like to have seen additional support letters come with the
application. Members ask Maxner to inform the City Clerk of this preference.
Bussone moves to fund the project at the full CPA ask of $50,000. Seconded by Edwards. The
motion carries 7 -0.
Powder House — Beverly Heritage Project
Members review the budget and project timeline at length. Discussion ensues as to previously
committed funds and remaining funds in the reserve accounts. McCrory notes that she ranked
this very high, with Edwards agreeing in that it was a very well assembled application.
Discussion ensues as to project oversight and ability to ensure compliance with Secretary's
standards.
Options for possible CPA funding levels and particular elements of the project are discussed at
length. Members review the prioritized list of project elements, and agree that the historic
studies report is a critical first step that will inform restoration efforts going forward.
After due discussion, Buchsbaum moves to award a funding level of $102,500 to pay for the
historic resource study report, site survey, title exam and the High Priority Preservation Work
($77,500) items A. through F. listed in Scope and Preliminary Budget Cost sheet. Seconded by
Paddol. The motion carries 7 -0.
McCory notes the time and asks if the Committee wants to try to review another application,
which would start with the Recreation Department projects. Members agree to ask Bruce Doig
to prioritize his Department's projects submitted for this 3 d Round to help the CPC understand
the City's first choices.
Administrative Business
Community Preservation Committee
June 2, 2016 Meeting Minutes
Page 213
Maxner updates the Committee on the 2nd Round Housing Authority Roof Replacement Project
for Simon and Memorial housing units. She notes that as with the Is' round Grant Agreement,
the accepted bid and associated documents were to be forwarded to the CPC prior to any CPA
fund disbursement. This year, timing with State approval of bid documents is delayed and the
BHA asked that funds in the amount of $5,300 be released to pay the project architect for his
work in preparing the bid documents and specifications which are now under State review. With
Chairperson Pearl's blessing she authorized that payment with the condition that proof of BHA
cutting a check to the architect for that amount be forwarded immediately, and prior to any
further disbursements the accepted bid shall be forwarded. Members agree that this was a
reasonable approach.
Members schedule the next CPC meeting for Thursday June 23, 2016.
Adjournment
Bussone moves to adjourn the meeting. Seconded by Richter. The motion carries 7 -0. The
meeting is adjourned at 8:45 p.m.
Community Preservation Committee
June 2, 2016 Meeting Minutes
Page 313