2016-02-02Beverly Council on Aging Board of Directors
Meeting Minutes
Date= February 2, 2016
Place= Beverly Council on Aging Senior Community Center
Board Members Present= Blair Smith, Bob Hobbs, Cynthia Montalbano, Ann Horrigan,
Larry Albert, Claire -Marie Hart, Jessica Wistran, Esquire
Staff Present= MaryAnn Holak and Jessica Waggett
Meeting Called to Order= 2.35 pm by Blair Smith, Chairperson
Secretary's Report December meeting minutes were accepted as written_ January meeting did
not have a quorum_ The January Director's notes were submitted and accepted by the board_
Director's Report
Building
Beverly Hospital Presentation was canceled_
The Center is experiencing parking issues on high activity days_ For example our exercise
classes have increased some 46% over last year at the same time_ Wonderful numbers but, the
increase in attendance now causes a parking concern_
Administration and Finance
YTD Budget report discussed, 60% through the year and 27% of the overtime budget has been
spent_
Mass Dot visit follow up is still needed from the City Solicitor and Human Resources on
Title VI compliance document_
Staff meeting to review goals achieved in calendar year 2015 was held; 2016 goals should be
ready for review by the March Board Meeting_
MCOA Service Incentive Grants were received_ One for a "Falls prevention" grant and the other
for a half day workshop during Older Americans month_
An application for Community Engagement Fellow 2016 -2017 has been submitted_
Programs and Events
Breakfast Club- is going well next meeting is February 25 at the Senior Center
Holiday parties went well, as did the Briscoe and high school music performances_
Snowball Soiree - January 7
Winter Parry - January 14
Bootstraps will hold office hours at the Center in March to sign up for seniors for SNAP
program_
Tax preparation is now underway with AARP and RSVP as co-sponsors-
Grant funded 18 week exercise class will begin on February 18th_
Beverly Council on Aging Board of Directors
Meeting Minutes
Committee Reports
Awards Committee - no meeting
By- Laws Committee — no meeting
Scholarship Committee met before the Board meeting_ Blair Smith
Reported that several trips were approved-
Meetings/Activities/ Clients
Mary Ann stated she attended CHNA meeting on January 27 to help inform on the emerging
pressing needs of older adults in our service area_ Three top areas for work include= behavior
health need of older adults managing chronic health conditions across the life span and support
for caregivers_
Also on January 27 MaryAnn met with three other COA Directors, two reps from Mass
Council on Aging and two reps from the Greater North Shore Link to discuss how best to
address the concerns of special populations and their agencies assuming that Senior Centers can
carry on the burden of care for these folks once they turn sixty years old_
Work Group is still working on Standards of Behavior and talking to MCOA and other partners
about the role of Senior Centers in serving special populations_
The High Risk Task Force continues to meet and is working towards a way of sharing
information regarding mutual clients_ Senior care is seeking a Tufts grant to hire a facilitator for
the group_
Personnel Updates
Vacancy for a part-time custodian- interviews are underway
Activities Coordinator vacancy - The position has been offered to a well - qualified
Candidate; we are waiting to hear back_
Gordon College interns - 2 BSW students, for 32 hours/week through beginning of May
Outreach Coordinator Abigail Butt has a planned maternity leave May-July-
Due to Super Tuesday on March 1, The Board agreed to meet the following week.
Next Meeting will be Tuesday March 8, 2016 @ 2.30 pm
Respectfully Submitted by_
Cynthia A_ Montalbano, Secretary