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2015-12-01Beverly Council on Aging Board of Directors Meeting Minutes BCOA MEETING NOTES Date= Place= Board Members Present= Staff Present: Meeting Called to Order= December 1, 2015 Beverly Council on Aging Senior Community Center Bob Hobbs, Cynthia Montalbano, Jessica Wistran, Ann Horrigan, Clair -Marie Hart MaryAnn Holak, Jessica Waggett 2.35 pm by Robert Hobbs, Vice -Chair Secretary's Report November meeting notes accepted with the following changes; Jessica Wistran and Larry Albert were not in attendance for the November meeting_ Director's Report Building Gutters were cleaned and repaired last week_ Three bids for repair to the heat/chill units in the A/C room and pool room_ The lowest bid, therefore, accepted was for $4,674.75_ The new bus arrived on November 10'_ Mass Dot is visiting on December 9 th to audit the transportation program_ First time the MA Dept_ of Transportation will be visiting the BCOA_ Thirty -five page questions are and audit_ Anti- discrimination, training and insurance of bus drivers_ MCOA Service Incentive Grant application submitted for Winter /Spring semester_ Ma Council of Aging RSVP Service grant for $2,500 will pay for a Falls Prevention Exercise Instructor_ In the spring two Gordon College Social Work students will volunteer 32 -35 hours per week_ The students will get college credits for their volunteer work at the center_ Administration and Finance Mary Ann reported that the budget is on target_ Four thousand dollars is left in the maintenance budget_ Will access funds from State Grant and Enterprise for building maintenance cost greater than $4,000_ Programs and Events "Breakfast Club" is comprised of BHS students and seniors_ The second meeting took place at Beverly High School_ Five football players and a group of high school students along with seniors attended_ BHS string quartet played beautiful background music_ Beverly Council on Aging Board of Directors Meeting Minutes Grandparents support group met, the topic was; "How to have a better relationship with your grandchildren" This month it was a small group that met_ One hundred and twenty people had Thanksgiving lunch at the BCOA December 8 th a Volunteer breakfast will be held at the center_ North Shore Council on Aging Director's meeting to take place in December_ The agenda includes discussion on the "Standards of Independence" MaryAnn will share this information the next board meeting_ Snowball Soiree will take place next year on January 7 th 2016 from 4.30 to 7.30 PM This is the New Year celebration at the Council on Aging - fifteen dollars per person_ Dinner of stuffed chicken and dancing to the music of Ray Novak and the Horizons Trio- Meetings/Activities/ Clients Discussion on the tax abatement program/property tax workoff through city hall underway_ Current proposal includes "beach ambassadors" who will volunteer at local beaches on weekends from May through September_ Personnel Updates New Position for a part time van driver is pending Vacancy for a part-time custodian Activities Coordinator vacancy We have seven or eight applications so far for the custodian position_ New hire - Grant Manager at City Hall is Pricilla Walsh_ New Business: Unfinished Business Announcements Adjournment 3:40 pm Next Meeting will be Tuesday January 5, 2016 at 2.30 pm Respectfully Submitted by_ Cynthia A_ Montalbano, Secretary