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2015-06-09BEVERLY GOLF & TENNIS COMMISSION June 9, 2015 Meeting Minutes COMMISSIONERS Mr. Lowd Mr. Crandall Mr. Lawler Mr. Richardson GFMI Mr. Carter Mr. Dionne Mr. Murphy Mr. Page GUESTS Mr. Ayles, Mr. Geineau, Mr. Doig Mr. Lowd called the meeting to order at 7:15pm. He welcomed all to the last meeting of the fiscal year. MINUTES FOR MAY Mr. Lawler motioned to accept the May minutes, seconded by Mr. Richardson. Motion carried 4 -0. CARTER REPORT Mr. Carter distributed his Rounds & Revenues Reports; pointing out rounds in May were 5124. He stated that the weather has been good and Mr. Dionne has events planned for June and some are sold out. He reviewed the Revenue Report with the Members and indicated that the Membership Referral was successful. He continued to say that people may not be joining but they are still customers. Mr. Dionne is interviewing them and receiving this response. The weekend play flexibility is helpful. LAPIERRE REPORT (by Mr. Carter) Mr. Carter read a statement from Mr. LaPierre; the season presented some challenges but tennis is running at 100 %. All the events hosted so far have gone well. All courts, equipment and surrounding grounds are in good condition. He has received great praise from member and guests about the facilities. Membership numbers are late coming in, Junior Memberships will be in by the end of June. We will be hosting the same large events we have in the past in July and August. DIONNE REPORT Mr. Dionne stated that everything is running smooth. MURPHY REPORT Mr. Murphy stated that the "T" work is complete. The 3r and 11 lady "T" is sodded and can be used is three weeks. PAGE REPORT Mr. Page stated that the new AC has been installed, there are more functions booked. The word is out and BGT is the place to go. Mr. Lowd stated that he attended a reception Saturday evening and it was fantastic. ARCHITECT PRESENTATION Imelda Barnhurst and Jackie Brauer from Gienapp Design presented three proposals to replace the porch that collapsed from last winter's storm. Option One: Most expensive, have existing historical element, enclosed space, outside deck, can have a railing or not, exit the restaurant onto a screened porch. Option two: similar as before, matching railing on porch, sloped roof, screened walls with open deck on one end. Option three: More affordable, more practical, use awnings for cover, electric or manual, canvas around perimeter instead of railings. This can all be stored for the winter. With various discussion among the Commissioners and GFMI: dusk has heaviest use, bugs, Historic Commission guidelines, Option One is overkill, awning size varies, cover as much of the deck as we want. The Commission has asked the Architects to modify Options 2 & 3 and submit new proposals. FINANCE REPORT Mr. Lawler distributed the Finance report and reviewed certain expenditures with the members. Mr. Lowd indicated that the veranda needed some sort of coating and asked the painters for their opinion. They did a sample stain on part of the veranda and reviewed it with Mr. Bouchard. Mr. Lowd asked to coat the veranda with Australian timber oil, one coat with a light sanding, $2900, Mr. Lawler motioned to accept Mr. Lowd's proposal, seconded by Mr. Crandall. Motion carried 4 -0. Mr. Lawler motioned to pay a plumbing and heating bill for $240, seconded by Mr. Crandall. Motion carried 4 -0. Meeting adjourned 8:20pm.