2015-09-08Beverly Council on Aging Board of Directors
Meeting Minutes
Date= September 8, 2015
Place= Beverly Council on Aging Senior Community Center
Board Members Present= Blair Smith Bob Hobbs, Cynthia Montalbano, Claire -Marie Hart
Jessica Wistran, Ann Horrigan, Larry Albert
Staff Present: Mary Ann Holak, Jessica Waggett, Annie Misarski
Meeting Called to Order= 2.35 pm
Secretary's Report
August Meeting notes were approved as written_
Director's Report
Building
A third "My Senior Center" log in screen has been added upstairs, along with a wall literature
rack_
It was previously reported that the shrubs in the front will be replaced_ That is now scheduled to
take place in the spring_
A grant from First Jobs this summer allowed Chip Palmer to have an assistant for five to six
weeks_ Harry Palmer was a great assistant_
The Annual Report on the Beverly Council on Aging 7 -1 -14 — 6- 30 -15, was distributed to the
Board_ Vision Statement= Our vision is that older adults are engaged in the life of the
community, valued for their skills and life experiences; respected for their contributions; and
supported in their choices and desires to remain independent_
The following are just a few of the things reported=
The report lists goals, outcomes, community collaborations, lists grants, bequests and donations_
The report goes on to list work completed by the Board, personnel updates, physical plant and
facility maintenance, transportation services, volunteer involvement, and lists core services_
The Report goes on in detail to list the outcomes, such as reported below_
Social Services, I &R and Outreach - 1,558 unduplicated individuals were served in FY' 15_ That
is 409 more individuals than last year for a 1.7% increase_
A special collaboration took place with the Mayor's Office to host the
Mayor Cahill's Symposium for Older Adults_ This was a very successful event
that reached over 130 individuals_
Administration and Finance
Report to the Board on the YTD budget was made by MaryAnn Holak
Annie Misarski discussed Senior Day in the Park_ She distributed an expense and revenue
worksheet to aid in her discussion_ The day was a success thanks to her efforts along with the
staff and volunteers that took part in this event_
Program and Events
Axcehs donated six air conditioners for seniors in need of cooling for their apartment or home_
They also donated a pallet of water bottles for us to distribute on over 90 degree days_
Devyn Collins, Community Engagement Fellow from Merrimack College introduced herself to
the Board and spoke about some of her upcoming programs_
Thursday September 17 the Electric Insurance Company will host a BBQ
Entertainment will be provided by a Barber Shop quartet_
Thursday September 24 from 5 =00 -6.30 pm The Beverly Senior Center will host a `Breakfast
for Dinner," meal of Pancakes and bacon served up by our staff_ This event is sponsored by
Landmark at Ocean view and will also feature exotic animals from Curious Creatures that
attendees can touch_ The cost for this fun evening is just two dollars_
Committee Reports
Scholarship Committee
Cynthia reported that a total of nine trips were approved, and one refrigerator_
Awards Committee
No scheduled meeting at this time-
Meetings/Activities/Clients
High Risk Task Force — the committee of the whole will meet again on September 16
Bob Hobbs and Blair Smith agreed to attend the Senior Care Annual Meeting on Sept_ 24
Mary Ann reported that due to the state closing several adult day habilitation programs across the
State COA/Senior Centers are now attempting to deal with this population who are attempting to
access senior center activities_ It is challenging to think that those who have been served in
supervised settings would be able to function in the unsupervised setting of a Senior Center_
Those individuals may be age eligible for attendance but may not meet our current Standards of
Behavior and it is creating some dilemmas for the staff_ Discussion around how the Beverly
Council can meet the needs of seniors that need specialized attention_ Currently our staff does
not include a medical professional_ Additional information on this challenge will be reported at
the next meeting_
Personnel Updates
September 5, 2015 marks a special anniversary_ Congratulations to Mary Ann
for ten years of great leadership here at the Beverly Council on Aging_
Currently looking for a part-time custodian
New position — part-time van drive may be hired in collaboration with the Planning Department
New Business:
Due to the November election the board meeting will be held on
Tuesday November 10, 2015_
Unfinished Business
Announcements
Regional Board Training September 9, 2015 from 9 — 11.30 a_m_
NSES, 300m Rosewood Drive, Suite # 200
Adjournment
Next Meeting will be October 6, 2015 at 2.30 pm
Respectfully Submitted by_
Cynthia A_ Montalbano, Secretary