2015-08-04Beverly Council on Aging Board of Directors
Meeting Minutes
Date= August 4, 2015
Place= Beverly Council on Aging Senior Community Center
Board Members Present= Blair Smith, Bob Hobbs, Cynthia Montalbano,
Jessica Wistran, Larry Albert, Annie Horrigan
Staff Present= MaryAnn Holak, Jessica Waggett
Meeting Called to Order= 2.35 pm
Secretary's Report
June Meeting notes were approved as written, with the exception that Clair Marie was not
in attendance_
Director's Report
Building
Old shrubs have been removed and new shrubs will be planted out front_
Signs are now posted upstairs and downstairs in the building that NO cell phone usage is allowed
in the building_
More information regarding the Center's roof is pending_
Administration and Finance
Report to the Board on the YTD budget
Elder Affairs Grant — approximately $8,000 encumbered for the new bus -20% match
City Council approved the COA/SeniorCenter Budget, it was level funded_
As of July 16 95% of FY '15 budget spent a few more bills will be posted to the accounts
before the books close_
Formula Grant increase was upheld by the state legislature -$9.00 per senior = $ 73,701.00
Program and Events
July 3- No congregate lunch due to the Fourth of July Holiday but the Senior Center was open so
a pizza party was held instead_ Those in attendance enjoyed this special lunch_
Farmers Market Coupons for twenty -five dollars were made available to seventy -five seniors_
The Center will be Live streaming the White House Conference on Aging_
Senior Day in the Park will take place on Thursday August 6 th _
Bryant Ales, Finance Director City Hall will meet with the Board to discuss
the Enterprise Fund at an upcoming Board Meeting_
Committee Reports
Scholarship Committee
Blair Smith reported that eight scholarships were granted at today's meeting_
Six for trips
One for a needed piece of equipment
One for a Yoga Class-
Meetings/Activities/Clients
Meeting at Merrimack College regarding Devin Collins our newest Fellow from the
Merrimack College_ This will be an all day training on August 13 th _
High Risk Task Force subcommittee meeting will take place on August 18 th _
Board Reminder= Regional Board Training September 9, 2015 from 9 — 11.30 a_m_
NSES, 300m Rosewood Drive, Suite # 200_ Let MaryAnn know if you would like to attend_
Personnel Updates
We now have a vacancy for a part-time custodian_
This is a seventeen hour position that is still waiting for union approval_
Summer job as Custodial Assistant has been filled_
New Position — Part-time van driver to be created and funded by the city planning department in
order to meet a DOT requirement for paratransit services being available to the community_
New Business:
Annie Misarksi, formerly Annie Wright, spoke to the Board members about the upcoming Senior
Day in the Park and made sure that each member had their volunteer role assigned_
Announcements
Adjournment- 3:35 pm
Next Meeting will take place on September 1, 2015 - 2.30 pm
Date change to= September 8, 2015 — 2.30 pm
Respectfully Submitted by_
Cynthia A_ Montalbano, Secretary