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2015-04-14Pte New Beverly Middle School Pmied►o- MSBA Project Number. 20130300305 / Heery Project Number. 1409500 Mai. m No- Ten (10) Dde/TMne- 14 April 2015 at 6:30 PM rte- Beverly High School, Media Center, 100 Sohier Road, Beverly, MA 01915 Purpose- Regular Meeting of the School Building Committee F& Cade- km No- ►M AGENDA �, rrr. ,,.►rte 10 -01 Approval of Meeting Minutes Meeting 09 — 03/10115 Meeting 09A— 03131/2015 10 -02 Director of Finance Presentation 10 -03 Designer Update 10-04 OPM Update Other Any Business Not Anticipated within 48 Hours of Meeting END OF DOCUMENT. 6:30 — 6.33 6:34 -7:15 7:15 — 7:50 7:50 —8:00 1 of 1 Beverly School Building Committee Approval of minutes moved Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 to June CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Beverly School Building Committee — Meeting #10 Joint Meeting of the School Building Committee, Beverly School Committee and Beverly City Council Date: April 14, 2015 Location: Beverly High School, Media Center 100 Sohier Road Members Present School Building Committee Mayor Michael Cahill, Chair David Gelineau, Purchasing Agent & SBC Member Paul Manzo, President, Beverly School Committee & SBC Member Dr. Stephen Hiersche, Superintendent of Schools & SBC Member Matthew Poska, Briscoe Middle School Principal & SBC Member Maria Decker, School Building Committee Member & SBC Member Bryant Ayles, Finance Director & SBC Member Mike Collins, Beverly Commissioner of Public Services & SBC Member Ray Bouchard, School Building Committee Member George Bions, School Building Committee Member William Guzowski, School Building Committee Member David Manzi, Beverly School Committee & SBC Member Joseph Remondi, School Building Committee Member Todd Rotondo, School Building Committee Member Thaddeus Siemasko, School Building Committee Member Todd Surette, School Building Committee Member Janet Chrisos, School Building Committee Member Betsey Desmond, School Building Committee Member Roy Gchneau, School Building Committee Member Joanna Murphy Scott, School Building Committee Member Sue Charochak, Assistant Superintendent of Schools & SBC Member Judy Miller, Director of Technology, Beverly Public Schools & SBC Member Robert Fortado, Facilities Engineer, Dept. of Public Services & SBC Member Denise Deschamps, Economic Development Planner & SBC Member SBC Consultants Tom Ellis, Heery / OPM L. Scott Dunlap, AB Architects Troy Randall, AB Architects School Committee Kris Silverstein, School Committee Annmarie Cesa, School Committee Matt Kavanaugh, School Committee Lorinda Visnick, School Committee City Council Councilor Don Martin Councilor Estelle Rand Councilor Jason Silva Councilor John Frates Councilor David Lang Councilor Matt St. Hillaire Councilor Scott Houseman Kathryn Griffin, City Council Budget Management Analyst Page 1 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 Recorder: Eileen Sacco Mayor Cahill called the meeting to order at 7 =00 p-m_ and explained that this is a joint meeting of the School Committee and the School Building Committee_ He asked those present to rise for the Pledge of Allegiance_ Mayor Cahill explained that Mr_ Ayles will make a presentation on the finances for the school building project_ He notes that the Architect will make also make a presentation on the design of the building_ Approval of Minutes The minutes of the BSBC meeting held on March 10, 2015 were presented for approval_ Mr_ Manzo moved approval of the minutes of the March 10, 2015 meeting as presented_ Mr_ Binns seconded the motion_ The motion carried_ The minutes of the BSBC meeting held on March 31, 2015 were presented for approval_ Mr_ Bouchard moved approval of the minutes of the March 31, 2015 meeting as presented_ Mr_ Binns seconded the motion_ The motion carried_ Mr_ Manzo called the School Committee to order_ Councilor Martin called the City Council to order_ Presentation by City Finance Director Bryant Ayles Mr_ Ayles made a presentation on the city finances and the affordability of the school_ He notes that the project before us has been designed to meet the educational needs of the students of Beverly and that the two biggest questions before us are how much the school will cost and how will the city pay for it_ Mr_ Ayles explained that the project cost and the estimated cost that the Massachusetts School Building Authority (MSBA) will pay towards the project_ He explains that a lot of work has been done to determine what the cost of the project will be and explains that the committee reviewed several options for the project and submitted option IA to the MSBA_ Mr_ Ayles explained that as they continue to refine the design of the project the range of the cost will become more clear_ He notes that value engineering for the project will be taking a look at the components for the project with regards to materials etc_ Mr_ Ayles explained that the projected cost for the project is between $115.3 - $123 Million_ He explains that $123 is highest estimate seen to date and reviews the cost per square foot_ He explained that they are optimistic that the cost will be at the low end of the estimates without jeopardizing the quality of the building_ Page 2 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 Mr_ Ayles explained the cost of similar projects in comparison if they were built today_ Mr_ Ayles reviewed the eligible and ineligible costs for the MSBA reimbursement_ He explainsed that soft Bests, asbestos removal, legal fees and permitting costs are not reimbursable and the cost is 100% to the city_ He also notes that MSBA allows up to $2,400 per student for furniture, fixtures and equipment and currently $287/SF for construction costs_ Mr_ Ayles explains that the estimated city portion of the project could be $69.1 million for the city with 543.82% reimbursed by MSBA_ Mr_ Ayles reviewed the city's existing obligations and budget capacity and reviews the current debt for the City of Beverly which in FYI is projected to be $8.3 million dollars_ Mr_ Ayles notes that there are many variables at play and they are being careful to plan for any scenario_ Mr_ Ayles explained that the city has been contributing 10% annual from free cash to a stabilization fund and that fund is at $5 million dollars now and they expect it to grow over the next few years_ Mr_ Ayles explains that the plan from here is to refine the cost figures for the project and do some value engineering and design modifications to get to a closer estimate for the project_ Mayor Cahill reported that he has been working other officials and MSBA to see if they will revisit the cap that they have on the construction costs due to the rising costs of construction_ He explains that the costs compared to the Beverly High School project_ Mayor Cahill opens the meeting up for comments at this time on the financial presentation made by Mr_ Ayles_ Councilor Rand asked how the planned debt service will work and if it will affect future projects such as road improvements etc_ or would there be a freeze_ Mr_ Ayles explains that the city will be trying to do more with less and explains how the city plans for the projected budget costs and how the city debt is managed_ He explained that the city budget for FY 15 is $110 million while the projected budget for FY 16 is estimated to be $114 million_ Councilor St_ Hillaire asks if other models for the grade configuration were considered and if there are any other grade 5 -8 models being built_ Mayor Cahill reported that Wakefield just built a grade 5 -8 middle school but notes that it is two years old_ He notes the comparisons show do not tell if they are new construction or remodels and renovations_ Heery confirms that they are all new construction_ Councilor Martin asked how the interest rate will be set_ Mr_ Ayles explained that they would lock into a rate for the term of the bond and notes that this is a model that they will be constantly refining_ Page 3 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 Councilor Silva thanked Mr_ Ayles for the presentation and states that he appreciates the information presented on the reserve balances_ He asks if they are looking at any value added efficiencies in the building that would be a potential benefit to the operation of the school_ Mr_ Ayles reported that they are always looking at new efficiencies and notes there will be long term energy savings_ He states that the design team will be looking at efficiencies as they refine the design and consider materials for the building_ Mayor Cahill stated that the goal is to end up with a building that we want, for the educational programs that we want and have a building that needs to last as long as possible_ Councilor Silva asked if the increase in the debt service would be just for the school_ Mayor Cahill said in partly noting that it does not include normal capital improvements_ He also noted that we have done a pretty good job of laying out the next few years of the Capital Improvement Plan_ Supt_ Hiersche explained that there will be costs incurred for staff etc_ and the School Committee and the Beverly Public Schools will have to do some responsible budgeting_ He states that they will be looking at models that they think will be cost effective_ Councilor Houseman asked what the adjusted MSAB reimbursement cost is reasonable to expect_ Mayor Cahill explains that MSBA raised their reimbursement per square foot to $287 last year and we are on track for a funding agreement with them by September 30, 2015 and the cap would be set by then_ Councilor Houseman asked if it is prudent to use the stabilization fund for a known cost as opposed to emergency use_ Mayor Cahill reported that they established the stabilization fund with an eye towards the middle school project_ Councilor Frates asked how the city is managing the OPEC pension liability and OPEB_ Mayor Cahill explainsed that OPT and the city pension liability and is a state mandate requiring the City to fund the pension liability by 2040_ and The OPEB is the health care and life insurance for retirees_ He explainsed that there is no state mandate for that at this time and is handled pay as you go_ He noted that they are in the process of putting together a proposal to set up a trust fund for that and will be submitting that to the City Council_ Roy Gelineau thanked Mr_ Ayles for the presentation and asked what the worst case scenario would be for the city portion of the project_ Mr_ Ayles explains that 56.18% would be the worst case for the city_ He explains that the MSBA worksheets are submitted as part of the process/ Mr_ Gelineau asked when they will begin to look at issues that will get the cost of the project down_ Mr_ Ayles explained that they will be hiring a construction manager for the project and they will be looking at aspects of the project as they go along_ He explains that it is a layered process with multiple layers and phases_ Mr_ Ellis explains that the funding agreement will be signed in September at which time the MSBA will ask the city to commit to the funds_ He also explained that they will be holding Page 4 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 interviews for the construction manager's position in the next couple of weeks_ Mayor Cahill states that they would like to have the construction manager on board as soon as possible_ Joanne Murphy Scott asked if there has been a discussion about the future of the Briscoe building_ Mayor Cahill explained that they will be naming a Reuse Committee that will be charged with looking at the Briscoe building and other city properties noting that it may have some value and could possibly be a site for the polices station and city hall_ He notes that the Committee would look at all of the options with regards to municipal buildings explaining that if city hall were to move the current city hall could be used for something else_ He notes that there are a few possibilities to look at_ Mayor Cahill suggests that the Committee take a short break at this time and reconvene for another hour_ Mayor Cahill reconvened the meeting at this time and called on Scott Dunlop from Ai3 to make presentation on the design of the building_ Mr_ Dunlop addressed the Committee and explained that with regards to the schematic design the estimated cost for the project at this time is based on conservative estimates_ He explained that we will not know specific costs until we get to the design development_ He further explains that we know that the 420 per s_f_ estimate is the high end and we know we can do better but we will not know that until we get into the specifics of the building design development__ Mr_ Dunlop explains that Beverly has selected the construction manager at risk approach to this project and explains that this approach brings in the construction manager early on in the process and they will be involved in the design development and all other phases of the project_ Mr_ Dunlop began his presentation on the design of the building noting that they have been working on this for that last year and the School Building Committee has reviewed 8 options for the design and in March they submitted this design to the MSBA_ He reported that the MSBA has enthusiastically approved this design and given approval for the city to move forward with this option_ Mr_ Dunlop reviewed the current Memorial Middle School site noting that the existing building will be demolished and a new building will be constructed_ He notes it is a 17 acre site and reviews the site plan_ He notes the locations of potential parking areas and bus and drop off areas_ He also notes that there are 275 -400 parking spaces planned on site and two playing fields located close to the area where the gymnasium will be located_ Mr_ Dunlop explained that the primary entrances for the site will be on Cabot Street and there will be another on Balch Street_ Mr_ Dunlop explained that the building will be divided into academic neighborhoods and explains that there will be four floors with 125 students from each grade on each floor_ He also explains that there will be classroom spaces, maker spaces and dining spaces for each neighborhood and explains how that would be laid out_ He also explains that there will be an outdoor learning environments that will be accessible from each neighborhood_ Page 5 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 Mayor Cahill opened the meeting up for questions on the design presentation at this time_ Todd Rotondo noted that there is a set of stairs on the second floor layout and notes that they are located on the edge of the green space and questions if they will be used for students to access the building_ Mr_ Dunlop explains that they have talked about those stairs as a convenience as they are not required by the MA building code and they are there to promote circulation but they could be used by certain grade levels with separate pathways into the building_ Mayor Cahill noted that they are early on in the design process and there are a lot of options that they can look at_ Mr_ Rotondo Surette asked about the location of the elevators_ Mr_ Dunlop explains the location of the elevators and notes that they could possibly add a service elevator for the food service_ Dr_ Hiersche explained that early in the process they met with teachers for their input into the design and one thing that they were very clear about was the flow of the learning space_ He notes that the ability to move from the classroom to the cafeteria to the outside learning space is critical_ Mr_ Manzi asked how many doors there are in the building_ Mr_ Dunlop explains the locations of the doors noting that each academic area will have entrance points throughout the building_ Councilor St_ Hillaire stated that this is an exciting project and he is excited about learning more about the educational program_ He asked for more information on the layout of the building_ Mr_ Dunlop explained that this layout is very efficient and notes that the corridors are loaded on both sides to make the building efficient_ He notes that as they proceed they will be refining the spaces and will be looking at efficiencies_ He also notes that there will be a lot of natural light in the classrooms and they will not need to use much artificial lighting_ Lang asks if there are any school districts that use academic neighborhoods that we could learn from_ Mr_ Dunlop explains that the concept has been used for years in different versions such as Schools Within a School and more recently the academic neighborhoods have been implemented noting that they go a step further and explains the benefits of it for students to make sure they are comfortable in a larger school_ Mayor Cahill reiterated that the MSBA was enthusiastic about the design and indicated to other communities present that they should look at what Beverly is doing_ Dr_ Hiersche notes that the teachers in the district are very excited about the new middle school and the program_ Mr_ Manzo explained that currently students leave their teams for foreign language, art, music and gym and they will not have to move as often with this design_ Councilor Silva asked if there was any academic preparations that need to take place for implementation of this_ Dr_ Hiersche explained that they are planning for professional Page 6 of 7 Beverly School Building Committee Draft Minutes — April 14, 2015 / With Update Edits 5/12/15 development for the next three years as well as making sure that teachers for the school have the proper certifications etc_ Councilor Houseman asked what the current technology in middle school is and how will it be transitioned_ Mr_ Dunlop explained that technology is rapidly changing and devices are becoming smaller and less expensive_ He explained that the building will have indoor and outdoor wireless access_ Dr_ Hiersche explained that students are using IPADS and Chromebooks presently and the technology that they will implement will depend on what technology looks like in three years_ Mr_ Rotondo asked how many tweaks will be made to this plan, noting that the School Building Committee has seen a lot of options_ Mr_ Dunlop explained that they will be working on the details throughout the process but notes that he does not expect that the physical design of the building will change but there should be slight adjustments to the cost as they proceed with the design and the selection of the building materials etc_ Mr_ Manzi asked what the size of the gymnasium is_ Mayor Cahill estimated that in terms of size it is about the size of two basketball courts_ Mr_ Binns asked what the total square footage of the building is_ Mr_ Dunlop explained that in relation to the s_f_ that MSBA will pay for they are in line with everything except the auditorium_ He explains that MSBA will pay for the portion of the auditorium that are considered learning spaces and explains that there is a music/band area in the rear area of the space and MSBA will pay of the stage area as well_ Next Meeting Mayor Cahill thanked everyone for attending the meeting this evening and noted that the next meeting of the School Building Committee will be held on Tuesday, May 12, 2015 at 6.30 p_m_ Adiournment The meeting was adjourned at 9 =00 p_m_ Page 7 of 7 Print Date / Time: 4/14/2015 / 12:57 PM F: %14W II- 1409500V=_ESTM- SCHDE03 -00- BUDGET\ E03- 01- TotalBudget%MASTER- BUDGETW3- Mar - 2015 %MSBA 3011 - Project Budget_04- 13- 15.:dax Page 1 02 Beverly Middle School MSBA Project Number: 201300300305 Project Budget: H11- 1409500 column e - f column d - e b c d e f p h Scope Items Revised Budget Excluded from MaBA Cone -Per 10.23.2014 Committed Approved Commlted Funds Approved Budget Buis Est Total Base Contract Descriptions Approved Budget Remaining to be Less Commlted Services /Consultants Category • APPROVED BRR #1 Funds Invoices To Date Paid Funds ie Faclllllq Grant or Otherwise Ineligible Month Approved 0001-0000 OPM - Feasibility Stud $ 275 000.00 275 000.00 240 000.00 $ 102172.48 137 827.52 35 000.00 Hoary Invoice #584402 $ 18,290.00 June 2 thru Sep 12, 2014 Sep-14 Hoary Invoice 0572788 $ 20 954.00 Dec -14 Hoary Invoice #578127 $ 8,785.00 Jan -15 Hoary Invoice 0579088 $ 23191.50 Feb -15 Hoary Invoice #582132 $ 10,093.20 Mar -15 Hoary Invoice 0888124 $ 14 858.78 Apr.1 5 0002 -0000 A&E - Feasibility Stud $ 050 000.00 $ 925 000.00 $ 925 000.00 $ $60,700.50 1 $ 358 230.50 $ Review grade reconfi . with MSBA AI3 Invoice 00001 B- 1403.00 $ 120 374.84 1 Oct-14 A13 Invoice #0002B-1403.00 $ 84,305.10 Nov -14 AI3 Invoice 0000313. 1403.00 $ 43 320.00 Dec -14 AI3 Invoice #0004B- 1403.00 $ 88,527.00 Jan -15 AI3 Invoice 0000513. 1403.00 $ 92 370.00 Feb -15 A13 Invoice #000813. 1403.00 $ 72,093.00 Mar -15 A13 Invoice 0000713. 1403.00 $ 85 773.50 Apr.1 5 0003 -0000 Environmental & Site $ 175,000.00 $ 175 000.00 $ 142 500.00 $ 71 751.04 $ 70 748.98 $ 32 500.00 as it relates to AE o lions and fee AM Invoice #0001E- 1403.00 $ 7100.00 Nov AI3 Invoice #0002E- 1403.00 $ 54,073.25 Dec -14 AM Invoice #0003E- 1403.00 $ 7 043.54 Feb -15 AI3 Invoice #0005E- 1403.00 $ 3,225.75 Mar -15 AM Invoice #11100BE- 1403.00 $ 302.50 1 Apr.1 5 0004 -0000 1 Other $ 400 000.00 $ 126 000.00 $ 0,904.50 $ 0,004.50 $ $ 118 035.44 Oct-14 Ile -Inn Group 07555 1 $ 1,188.001 AI3 Invoice #0003E- 1403.00 $ 3,817.02 Printing Jan -15 AM Invoice #0005E- 1403.00 $ 1,959.54 Supplies/Binders Mari 5 $ $ $ $ $ $ 0507-0000 Construction Conti enc $ 0505-0000 Change Orders Print Date / Time: 4/14/2015 / 12:57 PM F: %14W II- 1409500V=_ESTM- SCHDE03 -00- BUDGET\ E03- 01- TotalBudget%MASTER- BUDGETW3- Mar - 2015 %MSBA 3011 - Project Budget_04- 13- 15.:dax Page 1 02 Print Date / Time: 4/14/2015 / 12:57 PM F:% 14VHII- 1400500V= _ESTM- SCHD %E03 -00- BUDGET\ E03- 01- TotalBudgetlMASTER- BUDGETW3- Mar- 2015WSBA 3011 - Project Budget_0413- 15.:dex Page 2 of 2 Beverly Middle School MSBA Project Number: 201300300305 Project Budget: HII. 1409500 column e - f column d - e b c d e f p h Scope Items Revised Budget Excluded from MBBA Cone -Per 10.23.2014 Committed Approved Commlted Funds Approved Budget Buis Est Total Base Contract Descriptions Approved Budget Remaining fp be Less Commlted Services /Consultants Category - APPROVED BRR 01 Funds Invoices To Date Paid Funds ie Faclllllq Grantor Otherwise Ineligible Month Approved $ $ TOTALS 111 1,500,000.00 1,500,000.00 1.314.404.56 875 008.54 838 558.02 185 535.44 column d column a column f column a - f column d- e Alternates $ Scope Items excluded $ Ineligible Costs $ Basis of Total Facilities Grant 8 1,500,000.00 Reimbursement Rate % 51.42 Total Max Facilities Grant 8 771300.00 Print Date / Time: 4/14/2015 / 12:57 PM F:% 14VHII- 1400500V= _ESTM- SCHD %E03 -00- BUDGET\ E03- 01- TotalBudgetlMASTER- BUDGETW3- Mar- 2015WSBA 3011 - Project Budget_0413- 15.:dex Page 2 of 2 CITY OF BEVERLY, MA MODULE 3 FEASIBILITY STUDY HEERY INTERNATIONAL, INC. ID Task Name %Complete Duration Start Finish 2014 2015 2016 2017 2018 2019 Qtr Qtr 1 Wr 2 1 Qtr 3 1 Qtr 4 tr1 Qtr 2 1 Wr 3 1 Qtr 4 1 Wr 1 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Wr 3 Qtr 4 Qtr Qtr 2 1 Eligibility Period Activity 100% 247 days Wad 1/1/14 Fri 9/5/14 Eligibility 1 Invite to Eligibility Period ♦ Invite to Feasibility Study $ProPay Traink ♦ Project Klck rW Owne ♦ RPS Ad App �OPM ;DPM Contract Wassa-V Designer Se g RFS Ad Appears Response Due ; Materials Recali DSP Meating DSP Intervle i �signor Co esigner Cc lick Off Me POP PDP M ! JWdras rind Activity S Date R1 Off Meeting s Project Manager $election ars anal Meeting Executed action Nod by the MSBA te / Application Ravlew Date tract Executed tract Received by the MSBA Preliminary Design Program Ing bmittal Development Submittal Date (B weeks before PSR date) I DA PDP Review PDP Comments Preferred Schematic Report PSR Submktel Development SR Submktel Date MSBA PSR Review Address PSR Comments FAS Presentation Address PAS Comments PS Board Approval 1 Schematic: Design SO Submittal Development R D Notl lcat n Email Sent D Submittal Date MSBA SD Review complete Address SO Comments PS & B Board Approval PSB Agreement Executed DESE Review w MSBA Review of DESE Submittal DESE Review and Approval A Project Funding Appropriation + Dbtrlct Vote I Lertl lcatlons of Votes sent to MSBA 1 Sig, Project Funding Agreement Sent 2 Invite to Eligibility Period 100% 0 days Wed 1/1/14 Wed 1/1/14 3 Invite to Feasibility Study 100% 0 days Wed 3/26/14 Wed 3/26/14 4 ProPay Training Date k1 100% 1 day Fri 8/15/14 Fri 8/15/14 5 Project Kick Off Meeting 100% 0 days Fri 9/5/14 Fri 9/5/14 6 Owners Project Manager Selection 10D% 62 days Wed 9/3/14 Mon 11/3/14 7 RFS Ad Appears 100% 0 days Wed 9/3/14 Wed 9/3/14 a OPM Panel Meeting 100% 0 days Mon 11/3/14 Mon 11/3/14 9 OPM Contract Executed 100% 1 day Mon 11/3/14 Mon 11/3/14 10 Designer Selection 10D% 65 days Wed 7/2/14 Thu 9/4/14 11 RFS Ad Appears 100% 11 days Wed 7/2/14 Sat 7/12/14 12 Response Due 100% 1 day Thu 7/17/14 Thu 7/17/14 13 Materials Received by the MSBA 100% 6 days Fri 7 /25/14 Wed 7/30/14 14 DSP Meeting Date /Application Review 100% 0 days Tue 8/12/14 Tue 8/12/14 15 DSP Interviews Date 100% 0 days Tue 8/26/14 Tue 8/26/14 16 Designer Contract Executed 100% 7 days Tue 8/26/14 Mon 9/1/14 17 Designer Contract Received by the MSBA 100% 1 day Thu 9/4/14 Thu 9/4/14 18 Preliminary Design Program 100% 131 days Fri 9/5/14 Tue 1/13/15 19 Kick Off Meeting 100% 1 day Fri 9/5/14 Fri 9/5/14 20 PDP Submittal Development 100% 81 days Fri 9/5/14 Mon 11/24/14 21 PDP Submittal Date (B weeks before PSR date) 100% 0 days Wed 11/26/14 Wed 11/26/14 22 MSBA PDP Review 100% 28 days Wed 11/26/14 Tue 12/23/14 23 Address PDP Comments 100% 21 days Wed 12/24/14 Tue 1/13/15 24 Preferred Schematic Report 0% 119 days Wed 11/26/14 Wed 3/25/15 25 PSR Submittal Development 0% 78 days Wed 11/26/14 Wed 2/11/15 26 PSR Submittal Date 0% 1 day Thu 2/12/15 Thu 2/12/15 27 MSBA PSR Review 0% 14 days Fri 2/13/15 Thu 2/26/15 28 Address PSR Comments 0% SO days Fri 2/27/15 Sun 3/8/15 29 FAS Presentation 0% 14 days Fri 2/27/15 Thu 3/12/15 30 Address FAS Comments 0% 30 days Fri 3/13/15 Sun 3/22/15 31 PS Board Approval 0% 0 days Wed 3/25/15 Wed 3/25/15 32 Schematic Design 0% 259 days Fri 2/13/15 Thu 10/29/15 33 SD Submittal Development 0% 180 days Fri 2/13/15 Tue 8/11/15 34 SD Notification Email Sent 0% 2 days Wed 3/25/15 Thu 3/26/15 35 SD Submittal Date 0% 1 day Thu 8/6/15 Thu 8/6/15 36 MSBA SD Review Complete 0% 21 days Fri 8/7/15 Thu 8/27/15 37 Address SD Comments 0% 14 days Fri 8 /28/15 Thu 9/10/15 38 PS & B Board Approval 0% 0 days Wed 9/30/15 Wed 9/30/15 39 PSB Agreement Executed 0% 30 days Wed 9/30/15 Thu 10/29/15 40 DESE Review 0% 37 days Thu 8/6/15 Fri 9/11/15 41 MSBA Review of DESE Submittal 0% 7 days Thu 8/6/15 Wed 8/12/15 42 DESE Review and Approval 0% 30 days Thu 8/13/15 Fri 9/11/15 43 Project Funding Appropriation 0% 28 days Wed 10/28/15 Tue 11/24/15 1 1 44 District Vote 0% 0 days Wed 10/28/15 Wed 10/28/15 45 Certifications of Votes sent to MSBA 0% 3 days Wed 10/28/15 Fri 10/30/15 46 Project Funding Agreement Sent 0% 18 days Tue 11/3/15 Fri 11/20/15 Project: City of Beverly, MA Modu Date: Thu 2/5/15 Task Summary Wassassaaaaass-4 External Milestone ♦ Inactive Summary Manual Summary Rollup Finish-only D Split ..................... Project Summary W — — — — — — 1 W Inactive Task O Manual Task Manual Summary Deadline i Milestone ♦ External Tasks Inactive Milestone ♦ Duration -only Start-only [ Progress Page 1 CITY OF BEVERLY, MA MODULE 3 FEASIBILITY STUDY HEERY INTERNATIONAL, INC. ID Task Name %Complete Duration Start Finish 2014 2015 2016 2017 2018 2019 Qtr Qtr 1 Wr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Wr 3 tr Qtr 1 I Qtr 2 1 Qtr 3 1 Qtr 4 1 Qtr 1 Qtr 2 Wr 3 Wr 4 Qtr 1 Qtr 2 Wr 3 Qtr 4 Qtr 1 Qtr 2 47 Project Funding Agreement Executed 0% 4 days Sat 11/21/15 Tue 11/24/15 wasi I kEign TProject Funding Agreement Executed ;Prolsay Training Date R2 Pro nstructlon CM Procurement Prepare/sub It/rocelve approval of IQ for CMR Prepare and Issue CM RFQ Rocolvo & Evaluate Quallfkatlons packages Prepare and Issue CM RFP B Receive & Evaluate technical and Price proposals I Select CM assassassiss BIM Process sign Team Initial Meeting caner /OPM /Des gear Kickoff Meeting Prepare Si FlnalIse BIM Execution Pion Prep & F nallte BIM Terms for Designer Contract gggggl Prep & F nallu BIM Terms for CM Contract Design Development (DD) Design Development D Submission Date MSBA DD Review Address DD Review Comments q 6 Construction Documents (CD) gggggggggg 60% CD Development 60% CD Review t00% Submission Date esss 60% CD Revlew Comments 90% Construction Documents (CD) CD Developme nt 90% CD 5 bmIsslon Date MSBA 90%CDReview Address 90% CD Review Comments ♦ Design Phase complete ris Bidding/Trade Contractor Selection �BIds due ['Notice to Proceed Negotiate GMP assaillp Early Site Package Realeaae (if Applicable) Construction Phi ♦�Subatontiol Co i FF&E/ liggligglig Complete Demo - Existing Building Construction se piatlon love-in Project Complete 48 ProPay Training Date 82 0% 1 day Sat 11/14/15 Sat 11/14/15 49 Pre - Construction 0% 182 days Tue 12/2/14 Mon 6/1/15 50 CM Procurement 0% 182 days Tue 12/2/14 Mon 6/1/15 51 Prepare/submit /recelve approval of IQ for CMR 0% 92 days Tue 12/2/14 Tue 3/3/15 52 Prepare and Issue CM RFQ 0% 37 days Tue 1/20/15 Wed 2/25/15 53 Receive & Evaluate Qualifications packages 0% 21 days Wed 3/4/15 Tue 3/24/15 54 Prepare and Issue CM RFP 0% 36 days Wed 3/4/15 Wed 4/8/15 55 Receive & Evaluate technical and Price proposals 0% 14 days Wed 4/29/15 Tue 5/12/15 56 Select CM 0% 1 day Tue 5/19/15 Tue 5/19/15 57 BIM Process 0% 117 days Mon 1/5/15 Fri 5/1/15 58 Design Team Initial Meeting 0% 5 days Mon 1/5/15 Fri 1/9/15 59 Owner /OPM /Designer Kickoff Meeting 0% 1 day Thu 1/22/15 Thu 1/22/15 60 Prepare & Finalize BIM Execution Plan 0% 90 days Fri 1/23/15 Wed 4122/15 61 Prep & Finalize BIM Terms for Designer Contract 0% 90 days Sat 1/31/15 Thu 4/30/15 62 Prep & Finalize BIM Terms for CM Contract 0% 60 days Tue 3/3/15 Fri 5/1/15 63 Design Development (DD) 0% 188 days Thu 8/13/15 Tue 2/16/16 64 Design Development 0% 145 days Thu 8/13/15 Mon 1/4/16 65 DD Submission Date 0% 1 day Tue 1/5/16 Tue 1/5/16 66 MSBA DD Review 0% 21 days Wed 1/6/16 Tue 1/26/16 67 Address DD Review Comments 0% 21 days Wed 1/27/16 Tue 2/16/16 68 60% Construction Documents (CD) 0% 157 days Tue 1/5/16 Thu 6 /9 /16 69 60% CD Development 0% 116 days Tue 1/5/16 Fri 4/29/16 70 60% CD Submission Date 0% 0 days Fri 4 /29/16 Fri 4 /29/16 71 MSBA 60% CD Review 0% 21 days Fri 4/29/16 Thu 5/19/16 72 Addresss 60% CD Review Comments 0% 21 days Fri 5/20/16 Thu 6/9/16 73 90% Construction Documents (CD) 0% 130 days Mon 5/23/16 Fri 9/30/16 74 90% CD Development 0% 68 days Mon 5/23/16 Fri 7 /29/16 75 90% CD Submission Date 0% 0 days Fri 7/29/16 Fri 7/29/16 76 MSBA 90 %CD Review 0% 21 days Fri 7/29/16 Thu 8/18/16 77 Address 90% CD Review Comments 0% 21 days Fri 8/19/16 Thu 9/8/16 78 Design Phase Complete 0% 0 days Fri 9/30/16 Fri 9/30/16 79 Bidding/Trade Contractor Selection 0% 52 days Tue 12/13/16 Thu 2/2/17 80 Bids due 0% 0 days Tue 12/13/16 Tue 12/13/16 81 Notice to Proceed 0% 7 days Tue 12/13/16 Mon 12/19/16 82 Negotiate GMP 0% 45 days Tue 12/20/16 Thu 2/2/17 83 Construction 0% 1011 days Tue 1 /5 /16 Fri 10/12/18 84 Early SRe Package Realease (if Applicable) 0% 150 days Tue 1 /5 /16 Thu 6/2/16 85 Construction Phase 0% 816 days Tue 1 /5 /16 Fri 3/30/18 86 Substantial Completion 0% 0 days Fri 3/30/18 Fri 3/30/18 87 FF &E / Move -in 0% 90 days Fri 3/30/18 Wed 6/27/18 88 Complete Demo - Existing Building 0% 90 days Tue 1/5/16 Sun 4/3/16 89 Project Complete 0% 0 days Fri 10/12/18 Fri 10/12/18 Project: City of Beverly, MA Modu Date: Thu 2/5/15 Task Summary Wassassissassassia-W External Milestone ♦ Inactive Summary Manual Summary Rollup Finish-only D Split ..................... Project Summary W — — — — — — 11 1110 Inactive Task O Manual Task Manual Summary Deadline i Milestone ♦ External Tasks Inactive Milestone ♦ Duration -only J11111111111111 Start-only [ Progress Page 2