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2015-03-31Final Approved Meeting Minutes. Approved at SBC Meeting Beverly School Building Committee 10 on 04/14/2015 Draft Minutes — March 31, 2015 CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Beverly School Building Committee Date: March 31, 2015 Location: Beverly High School, Media Center 100 Sohier Road Members Present Mayor Michael Cahill David Gelineau, Purchasing Agent Paul Manzo, President, Beverly School Committee Matthew Poska, Briscoe Middle School Principal Maria Decker, School Building Committee Member Ray Bouchard, School Building Committee Member George Binms, School Building Committee Member William Guzowski, School Building Committee Member Joseph Remondi, School Building Committee Member Todd Surette, School Building Committee Member Janet Chrisos, School Building Committee Member Betsey Desmond, School Building Committee Member Judy Miller, Director of Technology, Beverly Public Schools Dr. Stephen Hiersche, Superintendent of Schools Denise Deschamps, Economic Development Planner Tom Ellis, Heery Area Manager Mark Lydon, Heery Project Manager L. Scott Dunlap, Ai3 Architects, Partner Troy Randall, Ai3 Architects, Partner Jennifer Badershall Recorder: Mark Lydon Meeting 09A called to order at 6.35 p.m. The OPM (ML) made opening remarks= • The meeting was scheduled to allow members of the SBC an opportunity to interact with the project team in a less formal and more interactive setting. The Designer (Scott & Troy) showed the "old" and presented the "Updated" floor plans and site plan and made the following points= A lot of progress has been made The adjustments and changes are consistent with the fundamentals of the educational plan and are believed to be improvements Page 1 of 3 Beverly School Building Committee Draft Minutes — March 31, 2015 • The updated version contains a secure outdoor learning space on the exterior of the building rather than the earlier version which had an enclosed outdoor learning space in the interior • The design team met with Superintendent Hiersche and members of the educational staff_ The staff supports the modifications • The neighborhoods remain similar; the overall organization of the building has been modified to increase efficiency and better support the educational program • The modifications appear to improve the overall site layout for circulation, parking, and convenient access to fields • Maker/Builder spaces are now located closer to the dining area to allow easier access to utilize the dining space Dr_ Hiersche expressed his support for the updated layout and stated the staff was very enthusiastic about the changes There were a series of questions and much discussion_ In general the SBC participants expressed support for the current layout_ Questions and discussion included the following= • A question was asked about traffic and circulation specifically the access /egress to Balche Street_ The designer indicated all roadways within the site will be wide enough to accommodate two -way traffic_ The school department will have a large degree of flexibility to modify and/or adjust the traffic patterns_ There will be a more detailed traffic /circulation assessment during the SD and follow on design phases_ • A question was asked about the "stacking" of grades and expectation of separation between the 5/6 & 7/8 academies_ The designer and school district staff explained their view of grade separation and pointed out that access points to the upper floors and the building in general were located in a way that provides and supports an appropriate level of grade separation • A question was raised on the auditorium capacity_ The auditorium will have an overall capacity of approximately 750_ The fixed seating in the auditorium will be approximately 450 and the Band/Chorus will be designed to accommodate an additional seating capacity of approximately 300_ • A question was raised on the new location of the Maker/Builder/Project spaces_ The designer commented the new locations allow for easier access to and use of the dining spaces_ • A question was asked about the cooking function_ The designer noted the lower level will house a full cooking kitchen and the upper dining area will house more a of a warming kitchen • A question was raised on the option of having more single level maker/building spaces as opposed to the "high bay" (two story) spaces currently shown_ The designer indicated Page 2 of 3 Beverly School Building Committee Draft Minutes — March 31, 2015 the "high bay" approach provided a greater volume of maker/builder space and did not increase the square footage_ • A question was raised on the view along the main corridor in particular along the dining area_ The designer indicated they have software that will produce Photo - Realistic images and they can also create a model that allows you to "walk through the space" and see what is will look like once completed_ • A question was raised as to whether the areas between the corridor and the dining spaces will have walls or will be open_ The design indicated these areas are open without hard walls in the current version_ This can and will be studied further as thery will need to address the acoustical concerns_ • A comment was raised about students crossing the driveway to get to the fields_ There was much discussion about site circulation including an option to install gates in strategic locations to improve safety /security and maintain a certain level of flexibility_ Adjournment The meeting was adjourned at 8 =05 p_m_ Page 3 of 3 F ~ - '% ■ t S,I,WQ O•L B.UJVMIINW a A MG f- W EI'a NG- S*GW— I-V S ICE E T Prow : NEVABEVERM SCHOOL, VE , JAA P, e School Building C of mTR It�fEeting , 09A — — - � =sue = PrardW MSBA PROJECT #2017W I HEERY #1409500 L o Beve High Schoo Media Center oo 31 Mar 2015 PrcimtAOwss: 502 Cabot Street, Beverly„ CAA 01915 — i Vaking Sessien � — — r uw: 6:30 PM 1 of 3 ■f M. ■ a F I ItG- nGN - I N SSWEET Pr*t NEIIP13EVERLY SCHOOL, BEVERLY, MA P Schoch B Comrnittee-W , 09 po Q 4 SBA PR #20130030030 EER 14095 L BeverITHigh School #Aodia Center Dr: 31 ft 2015 ftNtAdW 502 Cabot Street, Be+rerl 0 191 5 Waking Sess� Tm PM 0 ■ 2 of 3 IJ I tPF. Re - - J IM , c Thaddeus S. Sie gko 'llh SyDNsign. m 978 -92 -3745 ,fie - - tsurette @vfa.com Ja�ot Chsos i jchri @mscba.org 430 -5029 t 1978- Coffey - ( - jcOfey sc s.org - 4 - -�- - CiOWperly.Athlefic Director j aw I BNts mond ,� t Sitsy2@mac.com 978 - 927 -1112 Roy Geli au I roV�elimeeuklinexom 978- 741 -2002 - Joanna by Scott J chi COmeast.rmt 8'-92 -57W Steph"dwilharns ; - - T - - sWi liam everym�a.gov - - -UZ1=bUOU - .0 - y r _ 'jmiller @bevedyscheols.org 97 - 869 -7436 I� [1resJ�r�o v! RBI' S_ch Is ; Ro o - 1 rfortado@i�everlyschools.org 978 -815 -3443 ' ill i e pt. of Public Services e ' .. Dr.,St fie - hierscl @11fe rl�schoo ls.org 978 -921 -6 ,�xt.712 S" e n Sch ■ - J - - - 1 - verfiysc s.org Director of F }ice & - - -- - - 0 ■ 2 of 3 IJ .7 &GNO.S LAW It-D I 0 .■ • 1 IVhEV G Z, Frgisct: NEW BEVERLY NDDLE CH OOL B A POOIC P ry, � PROJECT 0030030511 HEERY• #f40950!0 LoCa*: Pr4dAdmesr. 5 Cab ot Sit, Bt rly-, A 01915 -�K SREEl ig Committee Meetin Sch oo"dia Cente orking Session Meetiog a no: 0904 a* 31 -Mar 2015 T" 6:30 PM De s ov 978- 05 -2356 _ _ EconomtXlevAo nVPlenner To Itft_ Qry'com 1781 - 494- -M i Al Calcagno aca1C m@heery.com 401 - 829 -3286 (cell) ,M yd n ■ mlyd heery.com I60A -306 -7491 (cell) er >xHe L. — Sc 63' a ai3.com 08-35ftt (o) ■ .com 0 - o Jennife h�l jbede al@smma.com 1978- 766 -1595 Schur u Co mber S arc�.'hak — — — s hak @bevedyschools.org 978- 921 -6100 Assistant S rintendsat I f I Kns.Sil tein - - - - nssi rstei y8 com "ia 3 of 3 Transformative Learnina Throuah Architecture The Beverly Middle School Flexible Learning Academy Flexible Classroom Studios Flexible Configurations Flexible Su Exhibits Cross Oisciplin& Problem Solving Project Based Learning Learning Outside the'Classroom a� Beverly Middle School - Beverly, MA March 31, 2015 a� I March 31, 2015 a� -F r ' `� 'tn" a� a� y n q .tom 1 � M i L NOV_ - w ® 3M � Cl IL FIA, - 7 ro h ti. y. Schematic Stu • More interesting building facade /entry along Cabot Street — Notjust a flat facade • More efficient building layout • Greater efficiency with building circulation (less single loaded corridors) • Reduction in overall building footprint • Reduction in overall building envelope area • Better connection and flow between neighborhoods / project labs (maker spaces) / cafeteria / outdoor learning environment • Art/ Technology spaces centrally located with exterior access (integration of STEAM) • Easier building separation between educational space and community space • More compact organization and direct relationship between auditorium and music spaces • More efficient use of exterior solar treatment (cafeteria vs. classroom neighborhoods) • Potential for green roof area (south facing) above gymnasium/ auditorium via 3rd floor access Beverly Middle School - Beverly, MA Service Entrant GRADES Learning Academy & Neighborhood Secondary Building Entrance a� Primary Building Entrance LOWER LEVEL March 31, 2015 Schematic Stu GRADE 6 Learning NeighboO Beverly Middle School - Beverly, MA a� �d6 o1. S P ^P March 31, 2015 Schematic Stu GRADE 7 Learning NeighboO Beverly Middle School - Beverly, MA a� �d6 o1. S P ^P March 31, 2015 Schematic Stu GRADE 8 Learning A Neighborh Beverly Middle School - Beverly, MA a� �d6 o1. S P ^P March 31, 2015 A LAI� it Amr_� I ! � YII im 2 JAW rrW" 1 34 oil ! 1w AB, VMV A 'U i'a *7 L'. a� Schematic Stu Beverly Middle School - Beverly, MA a� SITE PLAN • Maintain separation of bus and vehicular drop -off areas • Building organization more closely blends with natural topography of site (less cut and fill) • Less glazing exposure on south facade • Increased parking and efficiency of parking organization • Outdoor Learning Space — Southern exposure / greater sun exposu re • Closer proximity of gymnasium /lockers to outdoor playing fields • Direct access from parking area to gymnasium and /or auditorium via a separate entry lobby • More flexible student arrival procedures (via main entry, gym entry or outdoor learning space) • Outdoor access to Art and Technology spaces • Loading area at the "back" of the building March 31, 2015 Schematic Stu Beverly Middle School - Beverly, MA a� OUTDOOR LEARNING ENVIRONMENT • Educational Advantages: • Outdoor dining area • Outdoor amphitheater • Exhibit and work areas • Open green space • Outdoor classroom space • Outdoor science space • Outdoor project space — extension of maker /builder space • Examples...... • Science. (Raised planting beds, testing cars in physics projects, heat transfer, weather analysis, water features, engineering elements: pulleys, planes, etc.) • Humanities. (Socratic Debate, drama, poetry, Greek myths) • Arts•(31D installations, sculpture, etc.) • Maintain a secure outdoor environment • Defined pathway from drop off area to building entry • Outdoor holding space for early arrivals and late departures • Varying elevations of "Educational Zones ": more clearly defined areas • Direct access from Cafeteria • Maintain privacy from classroom neighborhoods • Easy access from centralized circulation stairs for all grade levels • Easy access for maintenance equipment/ staff • Greater potential for separate structured community use March 31, 2015