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2014-10-14HEERY Pf*d Payed No: Meeting No: Date: Re=&d t3y Purpose: BRISCOE MIDDLE SCHOOL, BEVERLY, MA MSBA Project Number: 20130300305 / Heery Project Number: 1409500 Four (4) 14 October 2014 Mark Lydon Regularly Scheduled Meeting of the School Building Committee File: Final Approved Meeting Minutes Approved at SBC Meeting 05, 11/18/2014 MEETING MINUTES ATTENDEES Name lrptials Company Michael P. Cahill City of Beverly / Mayor David Gelineau DG City of Beverly / Purchasing Agent Bryant Ayles BA City of Beverly / Finance Director Robert Fortado RF City of Beverly / Facilities Engineer Denise Deschamps DD City of Beverly / Economic Development Planner Paul Manzo PM Beverly School Committee President David Manzi DM Beverly School Committee Member Dr. Steven Hiersche SH Beverly Public Schools (BPS) / Superintendent Matthew Poska MP BPS / Briscoe Middle School Principal Stacy Bucyk SB BPS/ Administrator of Special Education Judy Miller JM BPS / Director of Technology Jean Sherburne JS BPS / Director of Finance & Operations George Binns GB School Building Committee Member Maria Decker MD School Building Committee Member Roy Gelineau RG School Building Committee Member Joseph F. Remondi, Jr. JFR School Building Committee Member Todd Surette TS School Building Committee Member Joanna Murphy Scott JMS School Building Committee Member Thaddeus S. Siemasko TSS School Building Committee Member L. Scott Dunlap LSD Ai3 Architects, Partner Troy Randall TR Ai3 Architects, Partner Jennifer Badershall JB School Building Committee Member Tom E. Ellis, Jr. TEE Heery, Area Manager All Calcagno AC Heery, Project Director Mark Lydon ML Heery, Project Manager ' Of 3 C UbmU YydmUM me tsWajecis L FddaslOmm -B�OAS1MSBMWb%SBLWeeiMMinidm 14-0d- 2614 [k.[L oc HEERY Additional Distribution Name Michael Collins Stephanie Williams Raymond Bouchard James Coffey Bob Griffin William Guzowski Janet Chrisos Betsy Desmond Company City of Beverly / Commissioner of Public Services City of Beverly / Solicitor Chair Planning & Construction Committee BPS / Athletic Director School Building Committee Member School Building Committee Member School Building Committee Member School Building Committee Member MEETING START / CORRECTIONS TO PREVIOUS MEETING Mtg —Item Discussion /AdionItem Respombft Dead1w The meeting was called to order at 6:42PM. 001 -01 Approval of SBC Meeting /101 (June 2014) deferred until next meeting. 10/14/2014 002 -01 Approval of SBC Meeting /102 (July 2014) deferred until next meeting. 10/14/2014 OLD BUSINESS Mtg —Item Discussion /AcdonItem ResponvW Deadine 002 -04 Designer Selection Process The designer selection process was completed on August 26, 2014 with the selection of Ai3. The MSBA Kids Off meeting was held on Friday, August 29, 2014. 002 -05 SBC — Subcommittees Rob Fortado discussed the Net Zero building at North Shore Community College. Some glitches in achieving compliance due to geothermal issues. The SBC may look at DOER grants to fund a study for a Net Zero or Net Zero Ready building. Mike Collins will contact DOER for potential funding of study. 9/9/2014 - Mike Collins contacted DOER and arranged a conference call on potential funding for project studies. Heery participated in the call. Ai3 and Heery will investigate potential funding sources for feasibility study phase. NEW BUSINESS Mtg —Item Discussion /AcionItem Respombft Dead1w 003 -01 Introductions The meeting was called to order at 6:42 PM 003 -02 Designer Introduction Ai3 Principals Scott Dunlap and Troy Randall were introduced. Ai3 gave a brief presentation (a shortened version of their MSBA Designer Selection Meeting presentation). 2 of3 HEERY NEW BUSINESS Mtg —Item Discussion /AcionItem RespomsbW Deadline Ai3 outlined their process for educational visioning with the school department to create the program for this school project. 003 -03 Proiect Schedule The updated project schedule was distributed. It included design phase milestones as N/A issued by Ai3 which they intend to be ready to submit documents in time to get the Project Scope and Budget / Preferred Schematic Design approved at the July 2015 MSBA Board Meeting. 003 -04 Proiect Budget The updated project budget summary was distributed which reflected executed contracts in N/A place to date. 002 -05 SBC — Subcommittee Reports None The meeting was adioumed at 7:47PM Ned Medngg- 10/14/2014 6:30PM ATTACHMENTS No_ Item Dated Action Required 1. Meeting Agenda (posted 09� 09/09/14 None 2. SBC Meeting Sign -In Sheet (3= 09/09/14 None /Confirm Email Addresses 3. Heery Project Schedule None 4. Heery Project Budget Summary None 5. Ai3 Powerpoint Presentation None END OF MINUTES. The above summarizes Hemy's interpretation of items discussed and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt, otherwise the minutes will stand as written- 3 of 3