2014-05-15BEVERLY MIDDLE SCHOOL BUILDING COMMITTEE MEETING
Date/Time of meeting: May 15, 2014 at 6.30 PM
Location of meeting: Memorial Building, 502 Cabot Street,
Beverly, MA
Committee members present: Bryant Ayles; Jenifer Badershall; George
Binns; Raymond Bouchard; Stacy Bucyk; Michael Cahill; Janet Chrisos; Michael
Collins; Maria Decker, Betsy Desmond; Robert Fortado; David Gelineau; Roy Gelineau;
Steven Hiersche; David Manzi; Paul Manzo; Judy Miller, Matthew Poska; Joseph
Remondi; Stephanie Williams-
Staff -. Denise Deschamps; Jean Sherburne_
Meeting Notes
Current Status
Michael Collins reported out on behalf of the OPM Selection Committee. The City
received nine (9) responses to the OPM RFS (Owner's Project Manager Request for
Services) which was advertised. Five (5) of the nine (9) companies were short -listed
and invited to an interview. Following the interviews the members of the OPM
Selection Committee met. Two finalists emerged and in the end the OPM Selection
Committee recommended that Heery International be selected as the OPM for the
Feasibility Study (which is the focus of the next Module, Module 3.) Heery provided
an excellent presentation, the right answers, and the right approach which is
aggressive. Heery was also great to work with throughout the high school project.
Heery also stated that given our time frame a CM -at -Risk is really the only method
of construction that will get us the results we need with the time frame that has been
discussed. Heery has often worked on CM -at -Risk projects. Following the selection
of the OPM their fee was negotiated.
The MSBA prescribes a detailed and documented process for procurement of an
OPM. The City is looking to June 2, 2014 when MSBA' s OPM Review Panel
meets. It is hoped that MSBA will approve Heery at that time. The next step, in
which the OPM will play an integral role, is the selection of a designer (architect.)
The City looks to complete this phase of the process by the end of August, 2014 and
then move on to Module 3, the Feasibility Study. At the conclusion of the Feasibility
Study the City will know how to proceed. Heery's contract could be amended at
that time to include future work on behalf of the City related to this project.
Discussion of the MSBA Process Moving Forward
Denise Deschamps made a brief presentation relative to future project milestones
throughout the eight modules as defined by MSBA. Attached is an electronic
version of the materials presented at the meeting via powerpoint. The future dates
included in the document are tentative based upon early estimates provided by
Heery International.
Updates from Subcommittees
Matthew Poska, Chair of the Educational Programming/Specification
Subcommittee, reported on behalf of the Subcommittee. An electronic version of
the report he presented is attached. Mr. Poska noted that the subcommittee has
met three times as of this date. The goal of the subcommittee is to complete their
information gathering process by the end of August, 2014 so that the information
may be useful to the OPM and designer. Important themes have and will continue
to emerge. In the future committee members will visit schools in the area. Faculty
have been asked to identify schools, within a reasonable radius to visit, which have
programs that are of particular interest to them. The Mayor and others may revisit
the new Wakefield Middle School once it is complete. During the earlier visit to the
Wakefield Middle School by the Mayor and members of the Beverly Middle School
Building Committee certain concerns were mentioned such as common planning
space for faculty, meeting spaces per grade, and planning time for teachers given
that classrooms are in constant use.
Rob Fortado, Chair of the Green Building/Alternate Energy /Alternate Construction
Materials Subcommittee, reported on behalf of the Subcommittee. An electronic
version of the report he presented is attached. On April 11 Mr. Fortado led a tour
of Beverly High School for members of the Subcommittee highlighting those systems
which have been particularly effective as well as those that might be somewhat
modified if they are incorporated into the new middle school.
It was mentioned that it is critical to have value engineering start at the beginning of
the process, i.e. more narrow corridors might allow for additional space in other
areas. Jenifer Badershall will add to the list created by Rob Fortado any
"sustainable" items she feels are relevant. Jenifer also offered to assist Matthew
Poska with his narrative.
Identifying Date for Standing Meeting
The City hopes to identify a date for a standing meeting in the very near future.