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2014-12-03CITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: SUBCOMMITTEE: DATE: BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT STAFF MEMBERS PRESENT OTHERS PRESENT: RECORDER: Open Space and Recreation Committee December 3, 2014 Charlie Mann (Chairperson), David Brewster (Vice Chair), Elizabeth Dunne, David Gardner, Barbara King, David Long, Marilyn McCrory, Bill Squibb James Matz & Sandra Stacey Amy Maxner, Environmental Planner Scott Houseman, Ward 4 Councilor Jane Dooley Chairperson Mann calls the meeting to order at 7:00 p.m. Principal Items of Business Open Space & Recreation Plan Update — Work Plan and Next Steps Maxner reports that Allison Crosbie finalized the survey and email addresses are being assembled to announce the survey and public meeting. She discussed with Planning Director Aaron Clausen about scheduling a public hearing for January 7 at the regular OSRC meeting. The survey will be available to the public prior to the meeting. Maxner has compiled a list of accomplishments under the previous 7 -Year Action Plan. Members agree that a Powerpoint will help facilitate discussion. Main sections of the presentation could include a brief introduction to the Committee, it purpose and mission, explanation of the Plan, a list of accomplishments since last open space plan and reasons for updating. Also included at the hearing would be a map of the City's open space such as Conservation Commission parcels, City -owned land and trail information. In addition, that copies of plan's Executive Summary could be available in hard copy for hearing attendees. General discussion ensues as to the agenda for the meeting and Powerpoint elements. Mann and Brewster agree to draft a presentation and share with Maxner and Crosbie. Signage — Subcommittee Report on Activities Mann explains that there is no update since the subcommittee was too busy to meet. There is funding available for this purpose but no sponsor notation would be included on way - finding signs, street intersections and trailhead signs, and kiosks with original graphics. Maxner explains that Maria Arcieri in the City's Engineering Department is ready to help with sign graphics. Mann notes that once the OSRC has the count of signs and pricing on graphics can be provided Open Space & Recreation Committee December 3, 2014 Meeting Minutes Page 2 of 3 by vendors, a grant applications can be written (i.e., Cummings and Cell Signaling corporate giving department). Community Preservation Committee (CPC) — Update on CPC Activities/Meetings /2 ° d Round Application Process McCrory summarizes that CPC is looking to boards and committees for feedback and input on CPA project priorities (i.e., needs, possibilities, and resources). She encourages the Committee to attend a public hearing that will be held in January. She provides an outline for the second round application process, including anticipated application deadlines and timeframes. Discussion ensues on OSRC's priorities including funding open space land acquisition and creation (i.e., possibly transforming brown fields), and possible conservation restrictions. Gardner notes that Harbor Management Authority may have interest in using some of its funding for Greens Hill lot 27A appraisal. Gardner notes that December 8 1h is the due date for response on 27X relative to City's public notice on tax title taking. Discussion ensued as the Committee's need to provide priority parcels to the CPC with rationale for their protection. Maxner suggests OSRC outline the OSRP's main objectives under the Action Plan for the CPC and tie in how specific priority parcels would meet those objectives. Discussion ensues about how CPC has not spent all of the CPA funds currently available and that CPC has established the pre - applications deadline for February 13, 2015. Discussion addresses how there is competition for the CPA funds and McCrory notes that the CPC advises applicants to prioritize projects. Maxner states that CPC has established an out -of -cycle application process for unexpected emergency projects. It is agreed that the OSRC needs to converse with property owners of potential parcels in preparation for future acquisition. Acceptance of Previous Minutes — November 12, 2014 King moves to accept the minutes. Seconded by McCrory. The motion carries 7 in favor, 0 opposed, 1 abstention. Brewster abstained since he did not attend. Other Business & Updates Waring School Field Encroachment on Con Com Land — Resolution U Maxner states that the Conservation Commission in coordination with Waring School has drafted a mitigation package and it will be placed on December 9, 2014 Conservation Commission agenda for discussion and consideration. OSRC Semi - Annual Report to City Council Discussion ensues as to the Semi - Annual report due to the City Council. Mann and Maxner agree to draft the report and get time on a February Council agenda. Open Space & Recreation Committee December 3, 2014 Meeting Minutes Page 3 of 3 Bathing Beach Lane Mann notes he will provide a draft letter to the City Solicitor to update on the situation. Mann offers to host an OSRC holiday event on December 17 at 7:00 p.m. at 21 Riverview Street. Maxner will post to keep in compliance with the Open Meeting Law. McCrory notes that Greenbelt will be hosting a Land Conservation Forum scheduled for December 6, 2014 from 9:00 a. m. to 11:00 a. m. in the Gould Barn, Topsfield. Adjournment There being no further business to discuss, McCrory moves to adjourn at 8:40 p.m. Seconded by King. The motion carries 8 -0. The next meeting of the Beverly Open Space and Recreation Committee will take place on Wednesday, January 7, 2015 at City Hall, 3 d Floor Council Chambers for the public input meeting on the OSRP update at 7:00 p.m.