2014-06-26NO
Board: Library Trustees
Subcommittee:
City of Beverly, Massachusetts
Public Meeting Minutes
Date: Thursday, June 26, 2014 6:30 P.M.
Place: Beverly Farms Branch Library
Board members present: Mary Behrle, Georgia Bills, Neil Olson, Joanne Panunzio, and Myron
Schirer -Suter
Board members absent: Margaret Altman, Marshall Handly, Anthony Kline, Kevin O'Reilly
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
Joanne Panunzio presided.
Neil Olson made the motion, seconded by Georgia Bills, to accept the minutes of the regular
meeting of May 27, 2014 as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: Georgia Bills reported that she has not received all the evaluations. She will make a
full report at the next meeting.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) FY2015 Budget: FY2015 library budget has been approved. The Library will not need to
request a waiver this year. 2) FY2014 Budget: FY2014 budget will balance, including the
$25,000 in retro pay. 3) Construction: First phase of roof work is done. Contractor is looking at
water leaks. 4) Incidents: There have been several incidents and complaints over minor matters.
5) Evergreen: New Evergreen upgrade went smoothly. 6) EBook Project: First two vendors for
the trial period are winding down. The state would like to keep this program going permanently.
7) Zinio: Online subscription service, Zinio, will start July 1. 8) 3D Printing: There will be a 3D
printing training for staff on July 11. The 3D printer will be showcased at Lobster Fest during
Homecoming. 9) Programs: Summer Sounds at the Winter Street courtyard, film series,
children's and young adult summer reading programs.
Communications
None
Unfinished Business
1) Bookmobile Trust Fund: Bookmobile trust fund has not been set up. 2) Cafe: Patricia Cirone
is waiting to hear back from the company regarding the cafe plans. 3) 3D Printer: Patricia Cirone
is waiting to hear back from the city solicitor regarding the 3D printer agreement and liability
forms.
New Business
1) Acceptable Use Policy: Myron Schirer -Suter suggested that electronic smoking devices be
added to the acceptable use policy. After some discussion, Neil Olson made the motion,
seconded by Georgia Bills, to:
approve the Acceptable Use Policy as written, with the exception of adding
"electronic smoking devices." Motion passed.
2) Public Internet Use Policy: Myron Schirer -Suter noted that there are some inconsistencies
with capitalization of "Internet." Neil Olson made the motion, seconded by Myron Schirer- Suter,
to:
approve the Public Internet Use Policy as written with noted corrections. Motion
passed.
3) Security Policy: Patricia Cirone recommended a slight change to the Security Policy. Delete
"Library staff must report incidents in the incident report book, and follow up with an email
message to staff' and add "Library staff must report incidents in the online incident report form."
Georgia Bills made the motion, seconded by Neil Olson, to:
accept the Security Policy as amended. Motion passed.
The next meeting of the board will be Tuesday, September 30, 2014 at 6:30 PM at the Main
Library.
There being no further business, the meeting was adjourned at 7:30 PM.