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2014-06-26NO Board: Library Trustees Subcommittee: City of Beverly, Massachusetts Public Meeting Minutes Date: Thursday, June 26, 2014 6:30 P.M. Place: Beverly Farms Branch Library Board members present: Mary Behrle, Georgia Bills, Neil Olson, Joanne Panunzio, and Myron Schirer -Suter Board members absent: Margaret Altman, Marshall Handly, Anthony Kline, Kevin O'Reilly Others present: Patricia Cirone, Anna Langstaff Recorder: Anna Langstaff Joanne Panunzio presided. Neil Olson made the motion, seconded by Georgia Bills, to accept the minutes of the regular meeting of May 27, 2014 as read. Motion passed. Public Presentation None Committee Reports Personnel: Georgia Bills reported that she has not received all the evaluations. She will make a full report at the next meeting. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) FY2015 Budget: FY2015 library budget has been approved. The Library will not need to request a waiver this year. 2) FY2014 Budget: FY2014 budget will balance, including the $25,000 in retro pay. 3) Construction: First phase of roof work is done. Contractor is looking at water leaks. 4) Incidents: There have been several incidents and complaints over minor matters. 5) Evergreen: New Evergreen upgrade went smoothly. 6) EBook Project: First two vendors for the trial period are winding down. The state would like to keep this program going permanently. 7) Zinio: Online subscription service, Zinio, will start July 1. 8) 3D Printing: There will be a 3D printing training for staff on July 11. The 3D printer will be showcased at Lobster Fest during Homecoming. 9) Programs: Summer Sounds at the Winter Street courtyard, film series, children's and young adult summer reading programs. Communications None Unfinished Business 1) Bookmobile Trust Fund: Bookmobile trust fund has not been set up. 2) Cafe: Patricia Cirone is waiting to hear back from the company regarding the cafe plans. 3) 3D Printer: Patricia Cirone is waiting to hear back from the city solicitor regarding the 3D printer agreement and liability forms. New Business 1) Acceptable Use Policy: Myron Schirer -Suter suggested that electronic smoking devices be added to the acceptable use policy. After some discussion, Neil Olson made the motion, seconded by Georgia Bills, to: approve the Acceptable Use Policy as written, with the exception of adding "electronic smoking devices." Motion passed. 2) Public Internet Use Policy: Myron Schirer -Suter noted that there are some inconsistencies with capitalization of "Internet." Neil Olson made the motion, seconded by Myron Schirer- Suter, to: approve the Public Internet Use Policy as written with noted corrections. Motion passed. 3) Security Policy: Patricia Cirone recommended a slight change to the Security Policy. Delete "Library staff must report incidents in the incident report book, and follow up with an email message to staff' and add "Library staff must report incidents in the online incident report form." Georgia Bills made the motion, seconded by Neil Olson, to: accept the Security Policy as amended. Motion passed. The next meeting of the board will be Tuesday, September 30, 2014 at 6:30 PM at the Main Library. There being no further business, the meeting was adjourned at 7:30 PM.