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2014-07-15Beverly Planning Board July 15, 2014 CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Planning Board Meeting Date: Tuesday, July 15, 2014 Location: Beverly Public Library Members Present: Chair John Thomson, Vice Chair Ellen Hutchinson, Ellen Flannery, John Mullady, Catherine Barrett, and Wayne Miller, James Matz Members Absent: David Mack and Ned Barrett Others Present: Assistant City Planner Leah Zambernardi Recorder: Eileen Sacco Thomson calls the meeting to order at 7:00 p.m. Subdivision Approval Not Require Plans 8 Farms Lane and 102 Hart Street — Ellen Nolan and Alice Miller Zambernardi explains that Ellen Nolan and Alice Miller have submitted a SANR plan to convey a 3956 s.f. parcel from property of Miller at 102 Hart Street to property of Nolan at 8 Farms Lane. She explains that parcel B on the plan will be joined with what is shown on the plan as lot 10B. Zambernardi states that the plan meets the Board's requirements for SANR's and Staff recommends it be endorsed as such. Matz asks if the shed shown on the plan will be removed from the site. Zambernardi explains that the shed will be on the neighbor's property bringing things up to date and this action meets the ANR regulations. There being no further questions or comments regarding this matter: Hutchinson: Motion to endorse the SANR as submitted. Motion seconded by Flannery. The motion carries (7 -0) Request for Minor Modification to Site Plan #81 -04 — Beverly Hospital —85 Herrick Street — Northeast Hospital Coraoration 1 Beverly Planning Board July 15, 2014 Danielle Spicer addresses the Planning Board and explains that the applicant is requesting a minor modification to this site plan to add a new 4,600 s.f. addition to the emergency department wing at Beverly Hospital to create a dedicated Clinical Decision Unit (CDU). Phil Korman CEO of Beverly Hospital addresses the Planning Board and explains that significant advancements in medicine are prompting them to add this unit to allow them to have less in- patients. He explained that the new unit will be for observation of patients in the emergency unit and will allow for space for testing on site which will improve the flow of the hospital. He noted that this new unit is not expected to generate more volume for the hospital. Flannery asked for clarification on what is presently located in the proposed space. Korman explains the area of the campus where the unit will be located and noted that there will be a loss of 10 parking spaces. He further notes that they did a parking analysis of the whole campus and found that during peak hours 82% of the parking is utilized. Spicer explains that the existing use of the hospital is currently the second floor. He notes that the utilities are located there and they have met with the City Engineer regarding the relocation of the utilities. She also noted that a 24 inch drain and an electrical line will be relocated. She also explains that they calculated the impervious surface for the site for 100 year storm and added additional volume in the drainage calculations. Spicer notes that the City Engineer has commented on the project regarding the stormwater drainage and they have addressed all of their comments and the new plans show the revisions. Matz states that the finds the proposed loss of parking to be minimal and notes that he cannot imagine that the loss of 10 parking spaces would have an impact. The Director of Grounds for Beverly Hospital addresses the Planning Board and notes that the area proposed has been used as a staging area for various construction projects on the site for the last six years. Zambernardi reviews the comment letter from the City Engineer regarding the proposal. She also notes that it is Staff's recommendation that the change is minor in the context of the entire site. The reasons being that the modification involves a minor increase in the overall building square footage and the area designated for N Beverly Planning Board July 15, 2014 improvements is already an impervious surface. There being no further questions or comments regarding this matter: Hutchinson: Motion to approve the minor modification for Site Plan #81 -04 — Beverly Hospital —85 Herrick Street — Northeast Hospital Corporation. Mullady seconds the motion. The motion carries (7 -0). Recess for Public Head Hutchinson moved to recess for a public hearing at this time. Flannery seconded the motion. The motion carries (7 -0). Request for Waiver of Frontage and Definitive Subdivision Plan Approval — 16 & 1Thissell Street — Joseph Alsop and Stephen & Janet Pletcher Zambernardi reads legal notice. Atty. Mark Glovsky addresses the Planning Board and explains that the applicants propose to transfer 3 parcels between 16 and 18 Thissell Street for the purpose of changing the interior boundary line separating them. Under usual circumstances, such a land transfer would require SANR endorsement from the Planning Board. However, one of the parcels being conveyed negatively impacts the frontage for Joseph Alsop at 16 Thissell Street. Particularly, a 9,555 square foot parcel with 30.15 feet of frontage on Thissell Street would be conveyed from Mr. Alsop's property to the Pletcher's property at 18 Thissell Street. Mr. Alsop's frontage would therefore be reduced from 64.96 feet to 34.81 feet. The land is zoned "R90" which requires that all lots have a minimum of 225 feet of frontage. Further reducing the frontage from the minimum standards requires a variance from the ZBA and a Waiver of frontage under the Subdivision Control Law from the Planning Board. The ZBA approved a variance on June 10, 2014 Glovsky notes that nothing is proposed to be done on the site, noting that there will be no new houses etc. He also reports that they talked with the neighbors prior to the ZBA hearing and there were no concerns. Zambernardi noted that she emailed members the regulations regarding this matter and explained that the task of the Board is to determine if there is adequate access to the property. She notes that the parties will still be sharing a driveway and explains that the line is right up the middle of the driveway. 3 Beverly Planning Board July 15, 2014 Thomson states that he does not think it is an access issue since they are utilizing the existing access. Thomson asks if there is anyone present who wishes to comment on the proposal. There is no one present who asks to comment. Hutchinson: Motion to close the public hearing. Flannery seconds the motion. The motion carries (7 -0). Hutchinson: Motion to grant Request for Waiver of Frontage and Definitive Subdivision Plan Approval — 16 & 18 Thissell Street — Joseph Alsop and Stephen & Janet Pletcher as set forth by Atty. Glovsky on behalf of his clients. Flannery seconds the motion. The motion carries (7 -0). Recess for Public Hearing Hutchinson moved to recess for a public hearing at this time. Flannery seconded the motion. The motion carries (7 -0). Open Space Residential Design Site Plan, Definitive Subdivision Plan, Inclusionary Housing Application and Special Permit — 232 Essex Street — DUC Residential LLC Zambernardi reads legal notice. Attorney Brian McGrail addresses the Planning Board and notes that also present this evening is the developer Paul DiBiase and John Ogren of Hayes Engineering. McGrail explains that the Planning Board approved the 19 lot Yield Plan and they have submitted a plan for a 16 lot subdivision. He notes that the site plan is consistent with the preferred plan. He also explains that they are requesting to pay a fee in lieu of providing affordable housing units on site. McGrail explains that they will be presenting the plan to the Parking and Traffic Commission, Design Review Board and the Open Space and Recreation Committee at their August meetings. Thomson states that it is not likely that the Planning Board will close this hearing this evening as they would like the comments from other city boards and commissions prior to making a decision. He suggests that the matter be postponed until the 4 Beverly Planning Board July 15, 2014 September meeting. Zambernardi reports that the staff has not done a review of the project as well. Matz reports that the Open Space and Recreation Committee has a lot of questions and he would like to see those addressed prior to approval by the Planning Board. Thomson addresses McGrail and states that Inclusionary Housing is strongly encouraged to be included on site, noting that it is nice to see it sprinkled throughout the city. Thomson asks Zambernardi what the fee would be. Zambernardi states that the fee is $104,326 per unit in the Montserrat neighborhood. McGrail explains that new federal regulations regarding lottery procedures are expensive and they would like the opportunity to discuss with the Planning Department to see if there are any projects going on in the city that could utilize the money. C. Barrett reported that she received and email from Katherine Mills in support of the project. Hutchinson noted that the inclusionary zoning language special permit criteria seems to be disconnected. Hutchinson: Motion to continue the public hearing to the September 16, 2015 Planning Board meeting. Flannery seconded the motion. The motion carries (7 -0). Thomson recognizes Councilor Scott Houseman who arrived at this time. Houseman addresses the Planning Board and apologizes for his late arrival and states that he is here this evening to speak in favor of the OSRD project for 232 Essex Street. He notes that the developer has worked cooperatively with the neighbors and they are in support of it as well. Adjournment There being no further business to come before the Planning Board this evening a motion was made by Flannery to adjourn the meeting, seconded by Hutchinson. The motion carried (7 -0) 5 Beverly Planning Board July 15, 2014 The meeting was adjourned at 8:30 p.m.