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2011-10-19CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Harbor Management Authority Date: October 19, 2011 Location: Beverly Public Library Members Present Paul Earl, Rinus Oosthoek, Don Neuman, Charlie Raymond, Sylvan Menezes, George Simon, David Suminsby, and Wes Slate Members Absent: Chris D'Alfonso, Paul Miedzionowski, Maureen Troubetaris Others Present: Marina Manager Rob Dever Recorder: Eileen Sacco Earl called the meeting to order at 7:00 p.m. Public Input There was no public participation this evening. Approval of Minutes The approval of the September 21, 2011 were presented for approval. Slate moved to approve the minutes of the September 21, 2011 meeting as amended. Neuman seconded the motion. The motion carried (8 -0). Report from Facilities Committee Dever reported that he has talked with Mike Collins regarding the Brown Building move. He reported that the foundation work has gone out to bid and it should be on schedule to move before the winter. Dever reported that the boaters are starting to leave for the season and everyone should be out by November 1, 2011. Dever reported that maintenance at the marina is ongoing. He reported that the hoist is broken and has been sent out for repairs. He notes that they had an extra one and it has been swapped and when the repairs are complete they will swap it back. Harbor Management Authority October 19, 2011 Page 1 of 4 Dever reported that the roof of the Brown Building is in bad shape but right now Mike Collins is concerned with the move. Earl suggests that the roof can be fixed after the move. Dever agrees but notes that he would like to have the roof done before winter to avoid water damage. Dever explains the layout of the Brown Building. He also notes that the City Electircal Department is working on getting the pole moved. Slate reported that he did a Ride Along with Police Chief Ray and they went down to the marina. He noted that Chief Ray knows the area and it is good for him to know what is going on down there. He noted that if there are problems that are called into the police department that are not addressed as expected, the Chief should be made aware of that and he will address it. Dever reported that the police had to activate an investigation into break ins at the marina which led to the recovery of many items that had been stolen, so the police are responding to issues. Neuman updated the HMA on the cost of the construction project noting that it is estimated to be at $2.5 million dollars. He notes that it is still uncertain what the final bill for Sea and Shore will be and they are negotiating the bill. Dever reported that he and Mike Collins met to review the bill regarding payroll and hours on the job. He estimated that there were 7 V2 days of drilling and the bill was for 15 days. He further notes that representatives of Vine, Mayor Scanlon, John Dunn and Dave Gelineau will be meeting to review this. Finance Report Earl reviewed the finance reports from John Dunn as of September 30, 2011. Oosthoek moved to accept the financial report as submitted. Simon seconded the motion. The motion carried (8 -0). Suminsby reported that the Facilities Committee held a meeting to determine the fees for the 2012 season and they recommend that the fees for the 2012 season remain at $150 per foot. Neuman moved to approve that the Recreational Marina Rates and Policies in effect for 2011 be in effect for the 2012 season at a rate of $150 per foot. Slate seconded the motion. The motion carried (8 -0). Councillor Slate will notify City Clerk Kathleen Connelly of the recommendation on the rates for the 2012 season so that the Beverly City Council can be advised. Neuman asks if there are any outstanding balances for the 2011 season. Dever reported that 99% of the fees were collected before the boats were brought in. Slate noted that he has had inquiries regarding the use of the dinghy racks for small sail boats. Dever stated that if they fit in the kayak spots there should be no problem. Earl suggests that Slate have the individual call Dever to verify the size etc. to see if this is a possibility. Harbor Management Authority October 19, 2011 Page 2 of 4 Grants Simon reported that he met with Tina Cassidy regarding the Seaport Council Grant. He stated that she made some suggestions regarding information that will have to be incorporated into the application. Earl stated that he would like to review the information before the grant is submitted. Menezes suggested that he would email it to members before it is submitted. Neuman suggested that the cost share from the City should be coordinated with the Mayor prior to the submission of the grant. He explained that we need to find out what the cost share is and indicate on the application whether the City is willing share the cost. Simon reported that Cassidy suggested that contributions from National Grid and the Bass River Dredging project should be included. Earl suggested that the application be emailed to members by October 24 and if further input from the HMA is required or changes need to be made perhaps a special meeting could be scheduled. Neuman explains that there are two sources of money, the Seaport Council and DCS Waterways. He suggested that the DCS form should be filled out as well in case there is some money there that could be used for the Bass River Dredging Project. Old/New Business Bass River Dredin Suminsby reported that there is a meeting scheduled for October 26, 2011 at 8:00 a.m. He explained that Bourne, Representatives of Bass Haven will be present and they are going to try and get everyone on the same page. Neuman suggests that City Planner Tina Cassidy be invited to the meeting as well. Earl agreed Mass Highway Neuman reported that he has an update and explained that Mayor Scanlon has sent a letter requesting that the work commence but he has not heard back from them. He also noted that Mass Highway is conducting an internal review of the plans and if it goes well then 100% design plans should be ready in January. Oosthoek suggested that the Mayor should be requested to send a second letter, noting that the Salem project has been advised to get on the TIP. It was noted that this project was included in the 1996 construction of the Salem/Beverly Bridge. Harbor Management Authority October 19, 2011 Page 3 of 4 Data Base Neuman updated members on the status of the data base and how they can access it. He will email the instructions and passwords to members. He also suggested that a list of documents that are in the Planning Department pertaining to the HMA should be categorized to be put on the server with a notation on where to find them. Ventron Site Slate reported that there has been activity at the Ventron Site and that the Mayor and the owners have met within the last couple of months. He noted that financing has been approved by East Boston Savings Banks and they intend to proceed. He explained that some permits have expired however if they retain the same project that was originally permitted the permits can be renewed fairly simply. Holiday Party Earl suggested that the plans for the annual Holiday Party be made. Members discussed a date and decided on December 15, 2011 at the Jubilee Yacht Club. It was noted that this would take the place of the regular December meeting, however, it should be posted at a regular meeting to comply with the open meeting law. Adjournment There being no further business to come before the Harbor Management Authority this evening, Slate moved to adjourn the meeting. Raymond seconds the motion. The motion carries The meeting was adjourned at 8:15 p.m. Harbor Management Authority October 19, 2011 Page 4 of 4