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2010-09-15CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Harbor Management Authority Date: September 15, 2010 Location: Beverly Public Library — Fogg Room Members Present Paul Miedzionowski, Rinus Oosthoek, Charles Raymond, Greg Ward, Don Neuman, Maureen Troubetaris Sylvan Menezes, George Simon, David Suminsby, Miranda Gooding, Wes Slate Members Absent: None Others Present: Chris D'Alfonso Recorder: Eileen Sacco Neuman called the meeting to order at 7:00 p.m. Approval of Minutes The minutes of the Harbor Management Authority meeting held on August 18, 2010 were presented for approval. Troubetaris moved approval as amended. Gooding seconds the motion. The motion carries (11 -0). Public Input Neuman suggests that the HMA open the meeting up for public input at this time. Chris D'Alfonso addresses the HMA and reported that the boaters that he has spoken with at the marina are very happy with the improvements. He noted that the consensus is that it is the best marina in the area. He also noted that the construction on the land side has been a non issue for them. D'Alfonso also reported that boaters have been talking about having a social at the marina to celebrate the new facility and invite members of the HMA. He explains that they have discussed it with Rob Dever and member Bob Cook has offered to plan it. Discussion ensues and it was decided that a social should be planned for early next season and the work would be completed. Report from Facilities Committee Ward reports that the Harbormaster has moved into the McDonald's building. D'Alfonso reported that the use of the bathrooms in the McDonald's building is working well. Neuman notes that the Brown Building should be completed this fall. Harbor Management Authority September 15, 2010 Page 1 of 5 D' Alfonso asks the HMA if cable TV would be available at the marina next year. He noted that it was available to boaters before the construction and noted that the cable company said that they would need a lot of boaters interested in cable to put a tap at the marina. Ward states that he will bring the matter up at the next construction meeting. Neuman agreed and notes that it is part of the services that the HMA would like to provide and they should look into it. Ward reported that there are still problems with getting the transformer on the site moved by National Grid. Ward reported that a sample from the Ferry Way dredging has been sent to a lab and the results are due back September 15 tH . Ward reported that that if the piles are installed before the slips the slips will be limited and they strongly advise against installing them in that manner. He explained that an inspection needs to be done under the dock to plan how they should be installed. Ward also reported that a lot of finish work is taking place at Glover Wharf and the seawall is complete. Rates for Recreational Marina Ward reports that the rates for the recreational marina were discussed at length. He noted that the rates have not been raised for three years. He also noted that a survey of area marinas shows that Beverly is way under the others. He also noted that HMA discounted the contract this year because of the construction. Discussion ensues regarding the size of boats and size of the slips. Gooding moved to accept the Facilities Committee recommendation for $150.00 minimum size equal to finger length. Slate seconds the motion. The motion carries (11 -0). The HMA discussed the time frame for payment plans for boaters at the marina. It was suggested that a 25% deposit should be collected when agreement is entered into and the balance can be paid over time, but should be paid in full by May 1 St. Menezes moves to approve the payment agreement of 25% down and the balance to be paid by May 1 St . Slate seconds the motion. The motion carried (11 -0). Oosthoek asks when the current boaters have to acknowledge that they want to hold the slips again. Neuman stated that he wants to review the lease agreement and then letters will be sent out to the existing slip holders and the people on the waiting list. He also suggests that the HMA should think about advertising. Menezes notes that the Willows and the Jubilee Yacht clubs request notification by November 1 St. Harbor Management Authority September 15, 2010 Page 2 of 5 Ward moves to notify slip holders that they should commit for the next season by December 1St and after that they will be made available to another party. Troubetaris seconds the motion. The motion carried (11 -0). Ward reports that reading the electric meters is a real head ache. Raymond notes that there are only four meters on the site. Neuman suggests that the HMA look into the use of electricity by boaters and sort that out, noting that we need to know how that is working. Miedzionowski notes that the financials show that we are collecting $2,000 from boaters, but the budget has $10,000 in there. He suggests that more information is needed on this. Neuman agrees and suggests that the matter be tabled for now. Dever will get more information and report back to the HMA. Recreational Marina Winter Rates Ward reports that McPhereson is against having boating at the marina during this winter. He explained that he thinks it will be dangerous with the construction on the commercial floats. Neuman asks how many boats are usually there in the winter. D' Alfonso states that there are usually two boats there in the winter but they were not there this summer. Oosthoek states that since the Harbormaster and the Marina Manager are concerned about safety hazards he recommends that the HMA accept their recommendation that there be no winter rentals this year. Neuman agrees. The HMA did not set winter rates for 2010 -11 upon the recommendation of the Harbormaster. Ward reports that McPhereson reports that he has no problems with delinquent payments at the marinas. Miedzionowski explains that McPherson updated him on the status of the rents as of the August and September and they are up to date. Ward will check with McPherson on the status before the next meeting. Neuman suggests that he would like McPherson to send updates on payments to the HMA monthly. Neuman reviews a list of items to be addressed with McPherson as follows: Cable /Internet availability Credit Card payments for slip rentals Advertising for slips Letters to existing slip holders and waiting list. Financial Report Neuman reports that he has had some discussion with Mayor Scanlon regarding the cost of the dredging and it is difficult to know what funds might be available without know the enterprise fund balance. He notes that the budget is tight Neuman reports that there have been change orders on the project and the cost for Vine for the permitting process has to be paid. He also notes that there should be enough money to finish the project, but after that the HMA will be broke. Harbor Management Authority September 15, 2010 Page 3 of 5 Miedzionowski reviews the finance report with the HMA. He notes that the reports show very little income for the marinas. Neuman suggests that Miedzionowski should check with John Dunn on that. Miedzionowski states that he will send Ward an itemized list of expenses. Ward explains that he has been signing some invoices but has not kept a tabulation of them. Gooding suggests that Ward keep copies of the invoices that are presented to him for approval. Grants Committee Simon reports that he will be attending a grant writing workshop on Saturday in Turner Falls. Licensing and Permits Neuman reports on the status of the permitting for Port Marine. He explains the license renewal process and notes that it is not legal for the city to renew and expired license, which the BPM license is. He explains that the access to the street from the BPM goes with the license and there is a concern about access should the license be denied. Neuman reports that there is a hearing on the Black Cow on September 29 and 30 concerning why the license should be issued to the HMA. He notes that the hearing officer will have to respond in 30 days Sandy Point Slate reports that another clean up was held at Sandy Point Beach. He explained that the for the last two cleanups the city picked up the trash. He noted that this time when the neighbors went out to thank the men for doing so, they informed them that Public Services does not want to be collecting this and they should be hauling it to the Standley Street. He stated that he is hopeful that the DPS will collect the stuff one more time, noting that this has been a tremendous effort by the residents of the neighborhood. Old/New Business Slate reminded the Commission that the City Council Subcommittee on Ordinances has been reviewing ordinances and suggests that the HMA review theirs to be sure that the section in the ordinances accurately reflect what the HMA make up and responsibilities are. He noted that if it does not accurately reflect and it requires some enabling legislation that might be something that the new State Representative should look at. Next Meeting The next meeting of the Harbor Management Authority will be held on Wednesday, October 20, 2010. Harbor Management Authority September 15, 2010 Page 4 of 5 Adjournment There being no further business to come before the Harbor Management Authority this evening, Troubetaris moved to adjourn the meeting. Simon seconds the motion. The motion carries The meeting was adjourned at 9:00 p.m. Harbor Management Authority September 15, 2010 Page 5 of 5