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2010-02-17 (2)CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Harbor Management Authority Date: February 17, 2010 Location: Beverly Public Library — Fogg Room Members Present Miranda Gooding, Rinus Oosthoek, Charles Raymond, Don Neuman, Maureen Troubetaris, Paul Miedzionowski, Sylvan Menezes, George Simon, David Suminsby, Rob Dever, Greg Ward, Wes Slate Members Absent: None Others Present: Recorder: Eileen Sacco Gooding called the meeting to order at 7:00 p.m. Approval of Minutes The minutes of the Harbor Management Authority meeting held on January 20, 2010 were presented for approval. Slate moves to approve the minutes of the Harbor Management Authority meeting held on January 20, 2010 as amended. Nauman seconds the motion the motion carries. Update on Glover Wharf Project Neuman updated the Commission on the Glover Wharf Project. He notes that the question is how much money will be left in the grant. He explains that he met with Dave Gelineau and Rinus Oosthoek to review the status. He notes that any bills from Vine Associates after December 11, 2009 goes against the grant. He also notes that the cost moving the Brown Building needs to be considered. Dever explains that the estimate that they got to move the building is $25,000, $15,000 to demolish the white building and the lot needs to be repaved and striped. Neuman notes that the state has provided a proposed easement for the use of property under the bridge and city officials are reviewing it and seem to be in agreement with it. He states that it would be nice to get the state to do the work. Gooding explains that Mass Highway has done more than they expected noting that the provided more of a walkway than they had planned. Harbor Management Authority February 17, 2010 Page 1 of 4 Dever reported that he and Mike Collins went through the McDonald's building and noted that they do not think that it will be possible to get shower facilities in there due to the cost of it. He explains the layout and notes that the use of the existing bathrooms is possible. Neuman suggests that they turn one of the bathrooms in the McDonald's building into showers. Dever explains that the renovation would be costly because they would be required to be handicapped accessible. Gooding asks what the status of moving the building is. Dever explains that NSTAR needs to move a transformer and when they do the building should be moved within a week. Neuman notes that the Glover Wharf project is on track pending the moving of the building. He also noted that the completion date for the project is May 1, 2010 and the contractor has not indicated that it will change. Gooding noted that Lt. Governor Thomas Murray came to the site to kick of the project last week and it was a nice event. Facilities Report Ward reports that the Facilities Committee met this evening with Dever. He reported that the Brown building is all cleaned out. Dever notes that they are looking for the original drawings of the hoist so that they can figure out how to proceed with the repairs needed on that. Ward reported that the rates for the Commercial slips needs to be approved at the next meeting so that letters can be sent out in April. He noted that they are surveying the fees in the area and will make a recommendation at the next meeting. Discussion ensues on the needs of the Commercial Marina. Neuman explains that a decision needs to be made as to whether temporary fixes will be done at the facility or does the HMA want to go out to bid for a cost estimate to see what needs to be done there and how much it will cost. He estimated that he thinks the cost to do the work needed will be $1.2 million dollars. Gooding notes that she thinks that a temporary fix is all that we can do for this year noting that other money is needed for this year for the completion of the Glover Wharf Project. She further notes that if we do get the million dollars it would make sense to use it on the Commercial marina but we are not sure when we will see that. She suggested that the HMA price out a reasonable plan to temporarily fix the marina. Ward notes that there are different levels of temporary repairs and varying costs. He suggests that the Commission decide how much they want to spend on temporary fixes. Dever expresses concern about the condition of the electrical lines in the marina. Harbor Management Authority February 17, 2010 Page 2 of 4 Neuman notes that there is $40,000 in the budget for dock maintenance. Ward agrees and notes that there is also $20,000 for inspections for a total of $60,000 that would be used without touching the enterprise fund. Gooding suggests that the HMA get a breakdown of the cost of the work that needs to be done at the Commercial Marina. Miedzionowski agreed noting that the Commission needs to get some specifications as well. He notes that $40,000 in the budget is a good start but he thinks that the Commission is looking at a couple of years before getting any big money for the Commercial Marina. Dever agrees and notes that $40,000 is a good start noting that he did not know how much money was available in the budget. He notes that the hoist is a safety issue and if there is not enough money to fix it, we should probably take it offline. He notes that if the hoist is taken offline then the money could be used for the Commercial docks. Neuman states that we need to know what needs to be done and the cost of it and then search for the money. Slate questions if the hoist is the most critical issue at the marina. Dever explains the condition of the hoist. Gooding suggests that Dever make a list of the most pressing safety issues and the cost to temporarily fix them for the next meeting. Neuman suggests that the HMA should ask Vine Associates to provide a cost estimate on the work that needs to be done on the Commercial Marina. He notes that it makes sense for the Commission to have professional information. Gooding estimated that Vine would cost between $2,500- $5,000. Gooding suggested that the HMA see what Mike Collins thinks and make the option of using Vine available to him, noting that they would be willing to authorize funds for that, but she gets the sense that the HMA wants Collins to use Vine and come up with a plan. Tenants Notice Gooding reported that Simone and the Facilities Committee drafted a notice to tenants regarding the construction project and there was a question as to who would be the contact person for tenants. She explains that Noreen will be the contact person should tenants have questions. She also reported that Noreen will be handling the slip agreements. Discussion ensues regarding an addendum to the agreements regarding the start date for the lease noting that the end date for the construction project remains at May 1 St. The HMA discussed pro rating the fees on a per diem basis if the construction runs longer. Gooding notes that Bob Munroe has suggested that a definite end date in order to give the tenants the right to terminate the lease if they so choose. Gooding explains the scenarios noting that we should give people the right to go elsewhere and suggests a date of June 15, 2010 to refund money if they choose to terminate the lease. Discussion ensues on the issue of whether tenants would be able to return next year if they choose to go elsewhere because of the construction. Gooding notes that the point is well taken but she does not think that the HMA can commit to that. Financial Report Harbor Management Authority February 17, 2010 Page 3 of 4 Miedzionowski explains that he requesting information from John Dunn, but he has not received it yet. He noted that he made the request late and expects to receive it soon and will report on it at the next meeting. Other Business Gooding reported that she received a request that the HMA place signage on the Waterfront to demonstrate that it is a public way. She also noted that the City and Beverly Main Streets are working a signage program for the downtown and the Commission could build off their designs etc. Gooding suggested that the HMA should have regular contact with the tenants and the Recreational and Commercial Marinas and suggested that perhaps it would be worthwhile to invite or encourage them to have a representative attend the HMA meetings. She noted that it would be useful in channeling communication. It was noted that HMA meetings are posted meetings and are open to the public. Gooding agreed noting that she would like to reach out to the tenants noting that some have recently attended meetings. Dredin Neuman suggested that the HMA consider spending some money to get the permitting done for the dredging project noting that the Army Corp approved the disposal at sea for the material that is dredged but it is time sensitive and there is a five year window to do the work. Oosthoek stated that the HMA should review the paperwork on that. Next Meeting The next meeting of the Harbor Management Authority will be held on Wednesday, March 17, 2010. Adjournment There being no further business to come before the Harbor Management Authority this evening, Troubetaris moved to adjourn the meeting. Miedzionowski seconds the motion. The motion carries. The meeting was adjourned at 9:00 p.m. Harbor Management Authority February 17, 2010 Page 4 of 4